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SESSION 1
1. Knowledge of Occupational Safety and Health in the workplace begins with a firm
understanding of the following terms. Using the internet along with any other
resources, research the following key terms and provide a definition / explanation
of each.

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Safety Policy & Procedures: This Safety Policy is to guide all employees in pursuing their
responsibility, shared with the Company, to safeguard the health and well being of everyone

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involved in the company. The process of adopting and implementing the safety policy in an
organization is known as safety policy and procedure.

Duty of Care: A requirement that a person act toward others and the public with
watchfulness, attention, caution and prudence that a reasonable person in the circumstances

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would. If a person's actions do not meet this standard of care, then the acts are considered
negligent, and any damages resulting may be claimed in a lawsuit for negligence.

Hazard: Any dangerous event or situation that may lead to an emergency or disaster. It
could also be a biological, chemical, or physical agent in an environment that may have an
adverse health effect, or may cause injury or loss. As such, a hazard is a potential and not an
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actual possibility.

Risk: Probability or threat of a damage, injury, liability, loss, or other negative occurrence,
caused by external or internal vulnerabilities, and which may be neutralized through pre-
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mediated action.

Accident: In general, an unplanned, unexpected, and undersigned (not purposefully caused)
event which occurs suddenly and causes (1) injury or loss, (2) a decrease in value of the
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resources, or (3) an increase in liabilities.

Incident: It means something arising out of or associated with something more significant

Near Miss: Potentially significant event that did not occur due to prevailing conditions, but
could have resulted from a sequence of events that did occur.
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OSH Committee: OSH group of official members who establish and enforce standards and
laws for working conditions in commercial and industrial sectors.

OSH Representative: The primary function of safety and health representatives is to
represent the employees in the workplace on all issues relating to occupational safety and
health. The SHR is a key component of the 'resolution of issues' procedure that enables
management and employees to work together to improve workplace health and safety. SHRs
therefore deal regularly with co-workers, workplace supervisors and senior management.

OSH Legislation: Occupational Safety and Health at the workplace is governed by various
legislations. The objective of these legislations is to ensure the safety, health and welfare of



the workers and also for the protection of others against risks to safety or health in
connection with the daily activities of the people at work.

OSH Codes of Practice: These are the written guidelines issued by an official body or a
professional association to its members to help them comply with its ethical standards.

Risk Assessment: As a component of risk analysis, it involves identification, evaluation,
and estimation of the levels of risks involved in a situation, their comparison against

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benchmarks or standards, and determination of an acceptable level of risk.

Risk Control: Policies, procedures, and practices involved in identification, analysis,
assessment, control, and avoidance, minimization, or elimination of unacceptable risks.

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Personal Protective Equipment (PPE): Safety equipment issued to help employees in
protecting themselves from the hazards of their work environments. PPE includes fire
retardant or chemical-proof clothing, gloves, hard hats; respirators, safety spectacles, etc.
Food hygiene equipment (aprons, caps, plastic gloves, etc.) are not included in this category.

References for these terms:


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http://ask.reference.com/web?q=Safety%20Policy%20&%20Procedures&l=dir&qsr
c=2891&o=10616
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 http://legal-dictionary.thefreedictionary.com/duty+of+care
 http://www.thefreedictionary.com/hazard
 http://www.businessdictionary.com/definition/hazard.html
 http://www.businessdictionary.com/definition/risk.html
 http://www.businessdictionary.com/definition/accident.html
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 http://www.businessdictionary.com/definition/incident.html
 http://www.businessdictionary.com/definition/near-miss.html
 http://www.businessdictionary.com/definition/Occupational-Safety-and-Health-
Administration-OSHA.html
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 http://osh.murdoch.edu.au/reps.html
 http://ppg.moh.gov.my/thewe/?_page=3
 http://www.businessdictionary.com/definition/code-of-practice.html
 http://www.businessdictionary.com/definition/risk-assessment.html
 http://www.businessdictionary.com/definition/risk-management.html

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http://www.businessdictionary.com/definition/personal-protective-equipment-
PPE.html



2. Research the internet to identify and review various responsibilities, activities and
tasks of an Occupational Safety and Health Officer or a person with OSH
responsibilities in an organization. Develop a list of these responsibilities, activities
and tasks. If you are a flexi or online student, you should review and attach a copy of
a job description for the people with OSH responsibilities in your own
organizations. For full time students, if you word part, you may do the same.

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Here are some of the major responsibilities of the OSH officer1;

 Consultation and Advice: Consults with stakeholders to identify organizational and

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individual issues and provides advice in relation to safety and health issues within
the workplace and the well being of employees in respect of safety and health issue
resolution, hazard identification and management and risk analysis. Coordinate and
provide advice to safety and health representatives and management.
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Project Management: Initiates and manages OSH projects. Manages contracts
associated with projects to ensure contract requirements are met.
Research and Analysis: Conducts research and analysis and considers and
recommends options to meet organizational needs and resolve problems. Statistical
analysis and data compilation to meet organizational needs. Undertake annual OSH
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systems audits and inspections of workplaces for the identification of real and
potential hazards
 Information and Knowledge Management: Monitors work practices to ensure the
effective use of information and knowledge. Informs and contributes to the
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development of strategies for information and knowledge management. Provides
training and education seminars as necessary.
 Team Work: Participates constructively and positively within workplace teams to
achieve tasks.
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 Policy and Procedures: Implements organizational policy and contributes to the
development of OSH policies and procedures for the Department. Ensures
compliance with legislation within the team and monitors compliance in business
areas. Coordinate the Department’s adherence to statutory obligations specifically in
respect to Acts, Regulations and Australian Standards. Provide an integrated safety
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and health service specifically in respect to policy development, safe working
procedures and training and education.
 Stakeholder Relationships: Ensures effective communication within and outside
the team through appropriate communication strategies and systems, and liaison and
consultation with internal/external parties (including contractors).
 Continuous Improvement: Contributes to the development of OSH management
strategies for clients. Assists clients in continuous improvement of OSH practices.

1
http://docs.google.com/gview?a=v&q=cache:6X6fpKvqWScJ:www.correctiveservices.wa.gov.au/_apps/Employment/Vie
wFile.aspx%3FjobID%3D2743+job+description+of+osh+officer&hl=en&gl=pk



The OHS Officer is responsible to annually update copies of the legislation for /
codes / standards and reviewing the management representative responsible in
Annex A. The nominated management representative must ensure the legislation /
codes / standards are met.

SESSION 2

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Q1: in your own words, outline the function of a safety and health committee. What are
the benefits of establishing of such a committee within an organisation?

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Functions of a safety and health committee:

 It deals with the employees’ matters. Employees refer their matters that they think
appropriate for consideration of committee.
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Committee is effective to consult and coordinate employees’ safety and health
matters to the employer.
Work as an intermediary between employee and employer on matters of safety and
health at workplace.
Committee exposes hazards faced at workplace to the employer.
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 Committee should keep under review the measures taken to ensure the safety and
health of persons at the place of work.
 Committee should investigate any matter at the place of work
(i) which a member of the committee or a person employed thereat considers is
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not safe or is a risk to health; and
(ii) which has been brought to the attention of the employer

Benefits of establishing health and safety committee:
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 By law employers must consult their employees on safety and health matters. These
committees facilitate them in doing so.
 The aim is to encourage active workforce involvement in developing measures to
improve health and safety.
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Q2: in your own words, outline the function of a safety and health representative. What
are the benefits of having such a person within an organization?

Functions of a Safety and Health representative:

A health and safety representative may perform the following, namely:

 Review health and safety measures;
 Identify potential hazards and potential major incidents;



 Examine the causes of incidents at the workplace;
 Investigate complaints relating to employee's health and safety;
 Make representations to the safety committee or to an inspector;
 Inspect the workplace, including any article, substance, plant, machinery or health
and safety equipment at that workplace

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Benefits:

 Play an important role in making Victorian workplaces safer.
 HSRs provide employees with a mechanism to have their views and concerns on

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health and safety in their workplace heard by their employer.

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Q1: list the ways in which you as an HR practitioner can ensure your own knowledge in
relation to Occupational Safety and Health remains current and up to date? Full details
and an explanation of each method are required for this question.
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Awareness with legislation:

An HR practitioner should keep himself aware of OHS legislation and should keep himself
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up to date about any changes in legislation. For this purpose he may refer to work Safety
websites and others sources consistently.

Coordination with other practitioners:
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For endurance of current and up to date knowledge an HR practitioner should keep in touch
with other practitioners and communicate them on regular basins.

Attending sessions:
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A practitioner should attend professional development sessions and should keep himself on
training. By attending these sessions he makes himself aware of changes and trends and he
gets to know the changes in industry.

Continuous learning:

HR practitioner should have the mentality of continuous improvement and learning and for
this purpose he should use any source and a better option is to read, read and read. There are
many journals, articles, newspapers and other material that he can use for continuous
learning.



Q2: outline as many ways as you can in which communication relating to Safety and
Health may take place. For each answer, you are required to provide both a positive and
negative aspect for each method. You must also identify how you should ensure that all
employees in the organisation are able to receive and understand the communication?

There are many methods that can help an HR practitioner to communicate that relates to
Safety and Health of the employees with the workforce. Some of those are outlined as:

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Face to face meeting:

In this method a meeting is held and all the employees join together in this meeting. Safety

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and Heath representatives give presentations on safety and health matters and make
employees aware of their safety at workplace. It also can be held in one to one sessions. One
employee treated at one time. This method is more effective but at the same time it is time
consuming and it can’t be used with the employees of other regions.

Orientation of new employees:

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New employee is given an introduction of all the policies and procedures to make him/her
aware of company structure. He is communicated about safety and health matters. This
method is helpful for new entrants but it does not help the existing employees and you have
to communicate them separately.
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Regular safety briefing:

Employees are briefed at regular times about the changes and trends. It helps to keep
employees up to date with legislations but its cost is higher as briefings are to be held many
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times.

Establish safety and health committee:
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It will help to solve employee matters and will communicate them about legislations. It
gives a proper platform to employees.

Electronic updates:

If a company has intranet facilities, it can use electronic updates. It is cheaper and easy to
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access for all. But at the same time it does not give prove that all the employees have read it
or if read, understood it properly or not.

To ensure whether all the employees have got the information and understood, you
should develop a monetary plan. You should act upon 6 C’s of communication and to ensure
whether it is understood or not you should ask for questions, suggestions and feedback from
employees.



Q 3: outline the purpose of an Occupational Safety and Health policy and procedure.
What information should be included in such a document?

The purpose of Occupational Safety and Health policy is to ensure that an
organisation meets its Duty of Care obligation. To ensure this purpose the policy should be
developed with great attention and by analyzing the organisation’s requirements and
mentality of employees.

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This document should identify a series of objectives and should prescribe the
intentions of an organisation on the topics relating to employees’ wellbeing and should
present clear instructions and guidelines for employees to follow. The policy should clearly

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set out organisation’s commitment to the safety and health or its employees, visitors and
stakeholders. It should also describe the responsibilities of persons and levels.

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Q 4: For an industry / position of your choice, outline what items would be important in
a new employee safety induction?

In a new employee safety induction the following items should be of utmost importance.
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 Overview of the safety aspects of working in the organisation
 Overview of the safety and health policies and procedures to outline;
o The safety rules
o The types of hazards and risks relevant to the organisation and work
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environment.
o Expectations in terms of personal protective equipment
 Expected behaviour
 Importance of duty of care
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 Steps to take in the event of emergency

Q5: Assume that you are the HR practitioner for an organisation who is responsible for
the day to day implementation of the organisation’s safety and health program. Outline
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what actions you would take to ensure you fulfil your OHS responsibilities.

RESPONSIBILITIES OF HR PRACTITIONER

The following represents a non-exhaustive list of the type of work that the HR Practitioner
will carry out on both a day-to-day basis and a long-term basis.

 Developing Human Resources strategies, policies and practices that meet the needs
and objectives of the organisation;

 Ensuring that the organisation complies with legislation;



 Recruiting the most appropriate personnel for the organisation and function;

 Developing staff through appropriate in-house or out-sourced training;

 Dealing with all aspects of employee relations, including implementing disciplinary
and grievance procedures;

 Dealing with all aspects of remuneration and benefits;

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 Ensuring systems and processes so that all personnel are safe from any hazards in the
workplace;

 Maintaining appropriate HR information systems;

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 Implementing and monitoring the effectiveness of a Performance Management
system appropriate to the nature of the organisation;

 Implementing strategies in the event of corporate change.

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SESSION 4
Q1: Develop a list of 10 hazards that could be relevant to your workplace. The hazards
can be a combination of situations of work actions i.e. trailing leads across the office or
climbing a ladder. Using the risk assessment grid, rank each of the risk appropriately.
Once you have ranked the risks, identify which measure from the hierarchy of control

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you should select and provide at least two corrective actions for each hazard. Your
responses should be presented in table format.

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ASSESSMEN
MEASURE
S RISK FROM CORRECTIVE
HAZARD
T
No HEIRARCHY ACTIONS

1

2
lung cancer
Chemicals may harm hands 3
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Dust particles arising through 1
weaving of thread may cause
OF CONTROL

Personal protective Provide Mouth covers
equipment

Personal protective
Exhaust the dust particles

Provide protective gloves
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while dying the thread equipment Use machinery
3 Hazard of having electric shock 2 Engineering Install electric proof
from machinery control system
Cover the machine areas
that may cause electric
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shock
4 Work environment light and 3 Engineering Improve lighting
other conditions controls Workplace cleanliness
5 Working on computers for long 2 Administrative Reduce hours of work at
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hours controls computer
Share the work with other
employees
6 Hazard of losing data in 4 Engineering Setup a backup
computers controls Store on other places
7 Aroma of chemicals may cause 4 Personal protective Provide mouth covers
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diseases equipment Install effective exhaust
system
8 Poor fire control system 1 Engineering Install new system
controls Remove hazards that may
cause fire
9 Boiler may blow up due to high 1 Engineering Install a thermometer
temperature controls Ensure the proper
maintenance
10 Company transport 5 elimination Get transport insured
insurance Drivers training



SESSION 5
Q1: Why is it impotent to consult employees in your organisation on matters relating to
Occupational Safety and Health?

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In an organisation the employees are of great worth. In OSH matters the employees may
have a valuable contribution. Some important reasons are like:

 Employees are most valuable source of information

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 Having insight in relation to the way in which work is carried out
 They are well aware of safety risks involved in their jobs as they deal with them
every day of their work.
 They may have developed a safety plan in their mind that needs to be judged.
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It will realize them that their organisation feels for them and listens to them. And it
will create sincerity towards organisation.

Q2: what are the advantages of employee consultation In relation to Occupational Safety
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and Health?

When an organisation consults its employees in matters relating to OSH it gives
them a valuable contribution. The advantages that an organisation gets are:
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 Policies and procedures get proper shape and employees welcome it with open
hearted because these are developed with employee consultation
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When consulting employees, it gives them courage and message that their
organisation cares for their wellbeing and is committed to develop a safe work
environment.
 It realizes the employees that their organisation values their inputs, experience and
ideas.
 The acceptance of polices increases when employees are consulted in developing
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them.
 It reduces rejection, opposition and negativity towards it.
 By employee consultation, employees become more aware of safety and health and
have the ability to identify hazards.

Q3: what are the likely consequences of failing to consult with employees in relation to
Occupational Safety and Health?



If employees are not consulted the imposed implementation may face rejection
because the employees think they could have given a better solution to the hazard if they
would be consulted. If not rejected the implementation or change would face greater
resistance by employees in adopting to change. Sometimes, employees don’t welcome such
a change that is not carried out with their consultation. They don’t feel themselves a part of
implementation or change so the success of system or implemented change is highly
unlikely and risky.

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Q4: Think about your own organisation or an organisation you are familiar with. Does
the organisation actively consult with employees on matters relating to OSH? If so, how

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does the consultation take place and what benefits does this bring? If consultation does
not take place, what effects does this have on Safety and Health in the workplace?

The organisation effectively consults with its employees. But still there is a need for

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improvement. The organisation consults its employees in many ways i.e. face to face
meetings and taking the employee ideas, sharing its experience and taking suggestion from
them. For any hazard a questionnaire is developed and distributed among employees or they
are asked to give their suggestion of a blank page. This consultation brings man benefits to
the organisation. For instance, the resistance to change gets low and chances of rejection are
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also minimized. By employee consultation, employees become more aware of safety and
health and have the ability to identify hazards. Furthermore, employees warmly welcome
any change that is introduced with their consultation. Hence as a result the chances of
success increase.
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SESSION 6
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Q1: using the AustLII website link above to access the WA OSH legislation (specifically
the OSH Act), research and provide an overview of the duties of the employers.

Safe system of work: employer is required to provide and maintain workplaces, plants and
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systems of work and also co-ordination of work activities.

Information & instruction: provide information to employee as is necessary to enable them
to perform their work.

Training and supervision: employer is also liable for employees’ training and supervision
of work.

Consultation and cooperation: consultation with employees on matters relating to Safety
and Health.



Foresee ability: to foresee the hazards that are hidden or try to remove the risk before it
causes harm. Identification of hazards, assessment and control.

Provision of personal protection: when hazards can not be avoided totally, and then comes
the protection. In this case employer provides protective cloths and equipment.

Safe plant and substances: safety is to ensure by employer. Plant safety and harmful
substances should be kept carefully.

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Q2: using the AustLII website link above to access the WA OSH legislation (specifically
the OSH Act), research and provide an overview of the duties of the employees.

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 Follow the employer’s instructions provided for safety and health reasons.
 Use personal protective clothing and equipment that has been provided by the

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
employer.

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Take good care of equipment provided in the interests of safety and health. In
particular, the employee must not misuse or damage the equipment.
Report hazards that the employee cannot correct. The requirement is to report to the
employer.
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Any procedure that sets up a chain of command or delegates the task of receiving
hazard reports should ensure there is prompt action to fix the problem or refer it on
to someone who can address it.
 Report injury or harm to health that is connected with the work activity. This applies
to physical injuries and to the early symptoms of illness or disease that may be
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connected with work.
 Co-operate with the employer to allow the employer to carry out his or her duties
under the Act. This complements the employer’s duty and means that employees
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should actively work with employers with the common aim of improving safety and
health at the workplace.2
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2
http://www.commerce.wa.gov.au/worksafe/pdf/guidance_notes/index.html



SESSION 7

1. Using safety action plan provided as a reader, pick at least two high, two medium
and two low priority safety actions that you could identify as necessary in your own
workplace and complete the relevant fields on the form. Your facilitator will discuss

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the actions on the form with you in detail.

Priority Safety Issue Action Person Date of Review

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/ Hazard Required responsible action date /
comment
High Dust Provide Line Manager 04-08-09 04-09-09
particles Mouth
arising covers,

High
through
weaving of
thread may
cause lung
cancer
Poor fire
PaExhaust the
dust
particles

Install new Maintenance 04-08-09 27-08-09
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control system Manager,
system Remove Line
hazards that Manager
may cause
fire
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Medium Chemicals Provide Chemical 10-08-09 25-08-09
may harm protective Manager,
hands while gloves First Aid
dying the Use person
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thread machinery
Medium Work Improve Electrician 11-08-09 24-08-09
environment lighting
light and Workplace
other cleanliness
conditions
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Low Aroma of Provide Electrician, 11-08-09 24-08-09
chemicals mouth Line
may cause covers Manager
diseases Install
effective
exhaust
system
Low Hazard of Setup a Technical 15-08-09 26-08-09
losing data in backup Person
computers Store on
other places



Session 8

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Training needs identification:

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In this question we are analysing the different methods of training needs identification with
reference to the advantages and disadvantages:

Job observation is the method that helps us to directly observe a position to determine need
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identification. It has certain advantage like it provides direct firsthand information that
others do not. It’s very simple to use as compare to others. Simply it also verifies data from
other resources and it helps to practically evaluate the needs and the requirements. Similarly
some disadvantages are also exits. It is time consuming. At the same level it doesn’t provide
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full information for the complex jobs and it may incurred with a biased decisions. It also
may infer with the job performance and this type of observation represents a very small data
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where error chances are more.

When we are talking about the surveys, it helps us in many ways. This helps us to consider a
large sample size. Similarly it is very cheap to conduct as compare to the other methods. It
can also be handled through remote positions through emails, phones etc. At the same level
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Standardized questions make measurement more precise by enforcing uniform definitions
upon the participants. At the other side of the coin it oppose to the concept of the direct
observation. That may lack in some feasible points. These surveys are very inflexible and
require a wide study before survey development. In this situation many of the respondents
do not show interest. And you have not a proper investigation due to this reason.

As the informal discussion is concern, it helps the managers to determine the internal needs
of the employees about what they want or not. It helps them to have a deeper look that is not
possible through other ways. The disadvantage of this pattern is that it is quite informal. It



has not a determined pattern about the investigation or method. So it becomes very complex
to draw a conclusion from it. The fourth method is the via performance measurement. It is
also an important way. In this way you can easily have a look where an employee is week or
strong or where it needs to be change to have better operations. When you have feedback on
this from different employees you gain a better idea to discuss what to do or not to do. It
also provides a platform to judge it through discussion board evaluation. It does not give an

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in-depth analysis. It just skims the performance and gives the results. And as the training
skills analysis and skills audit is concern, it best help us to evaluate the best required skills
to implement and which skills need to be trained to get a better opportunity. It helps us to

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determine just skills needs but it does not focus on the other phases that need to be train like
culture, communication etc.

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1. Outline your understanding of the term “on the job” training. Provide
at least 3 examples of training that you would consider to be more
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effective if carried out on-the-job.

On-the-job training (OJT) is the one of the best training due to certain reasons. One
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reason is because this method it is planned, organized, and conducted at the employee's
worksite. OJT is generally considered as the primary method used for polish employee
skills and increasing their productivity. Similarly it is very appropriate for developing
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proficiency skills that are related to an employee's job. It is more suitable for the locally
own businesses and the requirements. Some examples are for the on the job training
like Maintenance Technicians, architecture maintenance, construction and the Electrician,
Mechanics etc. These are some example that can be best implemented by on the job
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training.

2. Outline your understanding of the term “off the job” training. Provide
at least 3 examples of training that you would consider being more
effective if carried out off-the-job.

Off-the-job training, as its name is showing that it is the training done on behalf of
employers that is conducted away from their premises. It basically helps employees to
learn both the theory (background knowledge) and practical training and it can also be



included the assessment and examinations. Although it is usually delivered on the
premises of the provider but it often includes online learning in the workplace and
guests speakers from provider staff to the employer visits in order to deliver aspects of
training.

 Well-managed and delivered off-the-job training

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 Good off-the-job practical teaching

 Good off-the-job training resources

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 Good standards of off-the-job teaching and learning

The best examples of the trainings that if be implemented to the off the job training that

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can be successful are: the lectures and demonstrations, simulations, role-plays and
games, self-study and attending external courses etc.

3. Outline your understanding of the term “Coaching” and “mentoring”
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and provide a scenario for both where you feel each approach would
be suitable.
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Coaching is the method of training in which we:

 Directs, instructs and trains a person or group of people, with the direction to achieve
some goal or develop specific skills.
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 This direction includes motivational speaking.
 And the training includes seminars, workshops, and supervised practice.
 In this method goals are defined first.
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As the mentoring is concern it has some senior junior relationship:

 It includes one high experienced person in relation to less experienced persons.
 It’s an f form of relationship building.
 In this high experienced managers develop low experience mangers in certain
capacity.

If we take an example of the call centre where the call representatives responds to the
customer complaints and offer their product. There is always a need of coaching and



mentoring. In this senior representatives give tips to the junior representatives. And they
set goals and target about their sales and call in the coaching session to better polish
their performances and make them efficient.

Session 10

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Using the above information, create a brief email proposal to your manager to
obtain approval for a construction safety awareness training course which is
required for 10 people who will work on a construction site operated by your

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organization. This course is a WA Mandatory requirement and is offered by many
training organizations. You will need to find out if this course is subject to any
training grants.

Dear Sir, Pa
In the most of the organizations like us are using different safety awareness training
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course now a days. This is becoming more famous due to the employees rights and the
essential needs for the business performances. We are also planning to have the WA
mandatory training programs for our 10 most rated employees about the safety
awareness. This training session is compulsory because, all we need is the efficiency
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and effectiveness in our projects. And whenever the employee has a fear regarding
safety, his performance may be effected by these factors. So when they’ll have training
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session, automatically they will gain a confidence in their work and they will more
efficiency. Due to this significant importance and to save legal costs, we want to launch
this training. For that purpose we’ll need certain funds for the costs associated with
safety and health training could include like:
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 Costs associated with engaging a trainer provider
 Costs associated with provision of training manuals and materials.
 Cost of venue hire to conduct training.
 Cost of replacing employees for the duration of training.
 Cost of transport to and from training location.
 Cost of refreshments required throughout training.
 Cost of subscription or licensing required throughout training (if required).



After this training session we will able to better communicate with the clients and to
have the better understanding regarding their needs and requirements. Similarly the
efficiency will improve that will increase the productivity within a span of time. So it
will also reduce the cost. These are the basic benefits that we can attain from this
training session. All we require from you to allocate funds for this training session from
the BCTIF. So we can attain the high level of professionalism.

rs
Thank you very much.

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Session 11

1. How is routine workplace safety inspections carried out at the organization?

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In the organization I have been working follows a numbers of steps while taking
consideration of the safety inspection. In the first step the organization takes a risk
assessment about the organization. In which certain factors are determined. While for
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this purpose inspection teams are developed. Who take the risk assessment then a safety
committee is developed that helps to rank the hazards that are associated with
workplace safety. And then try to eliminate higher ranked hazards first.
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2. At what intervals do these inspections take place?

In our organization, the safety and health procedure are not carried out at a predefined
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time measurement. But it is usually carried out at the time span of weekly, monthly,
quarterly, six monthly and annually with many organizations having a pre-defined list
of items to be checked during these intervals. This was the same case with my
organization too. That does the inspections in such intervals.
To

3. How are issues raised as a result of the inspection dealt with?

When we take an inspection, in this tenure the there is practice in our organization to
obtain documentation from the previous inspections to ensure that all previous hazards
are deal satisfactory and all the threats has been eliminated. While comparing with the
previous documentation, if there is any issue is found for the weakness of the current
inspection that is brought before the committee and they use the external expertise for



this purpose to avoid any type of the biasness or the negative behaviour about some
certain employees.

4. How are the results of the routine workplace safety inspections communicated to
management?

Whenever the inspection is done then it is essential that the results of the routine safety

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inspection should be communicated with the management to review and analysis. For
this purpose the organization makes a plan report that includes certain things like:

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 Name of the hazard.
 Prevention / corrective action.
 Responsible person.

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 And the time line for the end results.

When this document is prepared then it is provided to the person who has
responsibilities to provide its solutions and the people who are inspecting the procedure.
In this way the results are communicated with the management.
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5. What steps are taken to ensure the items identified as a result of the inspection are
followed up to ensure action has been taken?
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At the time of the results there are certain steps are taken regarding the ensuring of the
results. At this level our organization nominates person to re-inspect the whole results
of the inspection process. And at that level it gives its reviews to the committee and
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Committee review it by itself and takes appropriate actions in response to any items
reported as scored “poor” or “No” by the nominated person and advice to the
management to take appropriate measures.
To



Session 12

Last month, the national safety Audit conducted a Citistore indentified the greatest
amount of accidents and injuries occurred in the stock bays at the Perth store. The stock

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bay is where all goods inwards are received, stored and dispatched to the WA regions.
The causes for accidents and injuries were identified as:

 Manual handling

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 Lacerations to hands and arm from cardboard and banding wire

 Concussion from un-balanced boxes falling from storage shelves in hard to reach
areas

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Using the hierarchy of control, suggest risk control methods you would adopt for each.
Remember, you will need to present your rationale behind each method.

As the manual handling is concern, in this we will be accepting the substitute for this
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method. By this way we’ll be accepting another system that will help us to control the
system through machinery and robots. By this way we can handle them easily. And there
would be lesser chances for the loss b/c man can do mistakes but machines remains precise
about their works. For the second problem that is about the harm effects due to laceration to
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hands and arms, we’ll be providing the isolated hazard system where we will restrict the
areas of the machinery and administrative control will be implemented there to have a better
control over the loss. By this way proper training and isolation will provide employees
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safety regarding laceration on arms and hands. For the last problems we’ll be using
electrical control over the plants and machinery. By this way proper methods and system is
provided where we have no chances of unbalancing and provide a proper arranged system
where it is easy to arrange and manage the inventory or things to deliver at a required place.
To



Session 13
Obtain the policy and procedure along with the accident and incident report from your
organization or an organization you are familiar with. Provide an overview to your
facilitator of the process involved in reporting an accident / incident at the organization

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and what process of investigation takes place. When providing the overview to your
facilitator, you will be required to refer to the actual documents in use by the
organization.

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In the Norfolk and Waveney mental health there is a proper procedure is followed as
regarding to the accident and incident report. In this company, they have a proper written

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policy and procedure for reporting it. In this process when you have been incurred with an
accident or an incident then you need to write an application to the health and safety
executive about this. In this process a proper procedure is followed where it needs to be
reported at legal firm too. In this policy and procedure all type of accidents and incidents are
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defined that are applicable to report. After that a committee reviews the problem and give
compensation to the damage to the employees or provide proper methods to resolve
problems incurred with the regular procedure. Different type of incidents has different ways
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to report. After reporting, there is proper book keeping of the records. And then it would be
reviewed again as the precedents for the further cases to have a look for the previous cases
results.
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To


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