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Everything you need to know to create a modern Intranet/Digital Employee Experience with out of the box capabilities of SharePoint Online

Everything you need to know to create a modern Intranet/Digital Employee Experience with out of the box capabilities of SharePoint Online

Everything you need to know to create a modern Intranet/Digital Employee Experience with out of the box capabilities of SharePoint Online

Masterclass SharePoint modern vs classic

Everything you need to know to create a modern Intranet/Digital Employee Experience with out of the box capabilities of SharePoint Online

Masterclass SharePoint modern vs classic

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Everything you need to know to create a modern Intranet/Digital Employee Experience with out of the box capabilities of SharePoint Online

  1. 1. 1 Masterclass SharePoint modern vs classic Everything you need to know to create a modern Intranet/Digital Employee Experience with out of the box capabilities of SharePoint Online Advatera Masterclass 18.11.2021, online Thomas Maeder
  2. 2. Hello ;-) 2 Thomas Maeder Self-employed, independant Consultant & Project Manager for Intranets, Employee Apps, Social Collaboration, Digital Workplace and Digital Employee Experience http://www.linkedin.com/in/maeder/ http://www.xing.com/profile/Thomas_Maeder @ThomasMaeder thomas.maeder@rethinkdigital.ch www.rethinkdigital.ch
  3. 3. What about you? 3 • Your job/role? • Your most urgent question/challenge for today’s masterclass?
  4. 4. Goals 4 1. Understand the key concepts of SharePoint modern to build an modern Intranet/Digital Employee Experience. 2. Learn about what’s possible out of the box and what’s not. 3. Get insipired and learn from others.
  5. 5. 5 Introduction Main differences between SP modern vs classic How to get started The role of SP in M365 Everything you need to know to create a modern Intranet/Digital Employee Experience
  6. 6. 1. Introduction 6
  7. 7. 20 years of SharePoint history 7
  8. 8. Is SharePoint dead? 8
  9. 9. 2. The role of SharePoint in M365 9
  10. 10. The role of SharePoint in M365 10 SharePoint powers document access and creation on office.com.
  11. 11. The role of SharePoint in M365 11 OneDrive is built on SharePoint.
  12. 12. The role of SharePoint in M365 12 SharePoint powers file management behind every MS Team.
  13. 13. The role of SharePoint in M365 13 SharePoint powers file management behind every Yammer community.
  14. 14. The role of SharePoint in M365 14 SharePoint powers Microsoft Lists.
  15. 15. The role of SharePoint in M365 15 SharePoint integrates with the Power Platform (Power Apps, Power Automate, Power BI).
  16. 16. The role of SharePoint in M365 16 Stream videos are stored in SharePoint.
  17. 17. The role of SharePoint in M365 17 Whiteboards are stored in OneDrive, which is built on SharePoint.
  18. 18. The role of SharePoint in M365 18 SharePoint powers your modern Intranet.
  19. 19. The role of SharePoint in M365 19 SharePoint powers Microsoft Viva Connections.
  20. 20. Quick poll 20 Is SharePoint dead?
  21. 21. 3. Main differences between modern vs classic 21 The modern experience in Microsoft SharePoint is designed to be compelling, flexible, and more performant. The modern experience makes it easier for anyone to create beautiful, dynamic sites and pages that are mobile-ready.
  22. 22. Main differences between modern vs classic 22 SharePoint SharePoint Online = latest modern experience (some features also available in classic experience) SharePoint Server 2013 = classic experience SharePoint Server 2016/2019 = some modern experience (but not the latest modern experience and some features only available in classic experience!)
  23. 23. Main differences between modern vs classic 23 Topic classic Modern (out of the box) Information Architecture & Navigation Site Collections, Sub Sites Site (Hub Sites, Home Site) Team Sites, Document Center, Wiki, Blog etc Communication Sites, Team Sites Site Navigation Global Navigation, Hub Navigation, Site Navigation
  24. 24. Main differences between modern vs classic 24 Topic classic Modern (out of the box) Information Architecture & Navigation Site Collections, Sub Sites Site (Hub Sites, Home Site) Team Sites, Document Center, Wiki, Blog etc Communication Sites, Team Sites Site Navigation Global Navigation, Hub Navigation, Site Navigation Content Management Custom Page Layouts Home Page Layout, Article Page Layout, Single Web Part App Page Layout Page Templates Classic Web Parts, Web Part Zones Modern Web Parts, Sections and Columns
  25. 25. Main differences between modern vs classic 25 Topic classic Modern (out of the box) Information Architecture & Navigation Site Collections, Sub Sites Site (Hub Sites, Home Site) Team Sites, Document Center, Wiki, Blog etc Communication Sites, Team Sites Site Navigation Global Navigation, Hub Navigation, Site Navigation Content Management Custom Page Layouts Home Page Layout, Article Page Layout, Single Web Part App Page Layout Page Templates Classic Web Parts, Web Part Zones Modern Web Parts, Sections and Columns Multilingual Content Publishing Pages & Variations Multilingual Communications Sites
  26. 26. Main differences between modern vs classic 26 Topic classic Modern (out of the box) Information Architecture & Navigation Site Collections, Sub Sites Site (Hub Sites, Home Site) Team Sites, Document Center, Wiki, Blog etc Communication Sites, Team Sites Site Navigation Global Navigation, Hub Navigation, Site Navigation Content Management Custom Page Layouts Home Page Layout, Article Page Layout, Single Web Part App Page Layout Page Templates Classic Web Parts, Web Part Zones Modern Web Parts, Sections and Columns Multilingual Content Publishing Pages & Variations Multilingual Communications Sites Branding Custom Master Pages Responsive Themes
  27. 27. Main differences between modern vs classic 27 Topic classic Modern (out of the box) Information Architecture & Navigation Site Collections, Sub Sites Site (Hub Sites, Home Site) Team Sites, Document Center, Wiki, Blog etc Communication Sites, Team Sites Site Navigation Global Navigation, Hub Navigation, Site Navigation Content Management Custom Page Layouts Home Page Layout, Article Page Layout, Single Web Part App Page Layout Page Templates Classic Web Parts, Web Part Zones Modern Web Parts, Sections and Columns Multilingual Content Publishing Pages & Variations Multilingual Communications Sites Branding Custom Master Pages Responsive Themes Profile My Site Delve, M365 Profile Card OneDrive
  28. 28. Main differences between modern vs classic 28 Topic classic Modern (out of the box) Information Architecture & Navigation Site Collections, Sub Sites Site (Hub Sites, Home Site) Team Sites, Document Center, Wiki, Blog etc Communication Sites, Team Sites Site Navigation Global Navigation, Hub Navigation, Site Navigation Content Management Custom Page Layouts Home Page Layout, Article Page Layout, Single Web Part App Page Layout Page Templates Classic Web Parts, Web Part Zones Modern Web Parts, Sections and Columns Multilingual Content Publishing Pages & Variations Multilingual Communications Sites Branding Custom Master Pages Responsive Themes Profile My Site Delve, M365 Profile Card OneDrive Search SharePoint Search M365 Search
  29. 29. Main differences between modern vs classic 29 Topic classic Modern (out of the box) Information Architecture & Navigation Site Collections, Sub Sites Site (Hub Sites, Home Site) Team Sites, Document Center, Wiki, Blog etc Communication Sites, Team Sites Site Navigation Global Navigation, Hub Navigation, Site Navigation Content Management Custom Page Layouts Home Page Layout, Article Page Layout, Single Web Part App Page Layout Page Templates Classic Web Parts, Web Part Zones Modern Web Parts, Sections and Columns Multilingual Content Publishing Pages & Variations Multilingual Communications Sites Branding Custom Master Pages Responsive Themes Profile My Site Delve, M365 Profile Card OneDrive Search SharePoint Search M365 Search Mobile - Responsive Design, SharePoint mobile App, MS Teams/Viva Connections
  30. 30. Main differences between modern vs classic 30 Topic classic Modern (out of the box) Information Architecture & Navigation Site Collections, Sub Sites Site (Hub Sites, Home Site) Team Sites, Document Center, Wiki, Blog etc Communication Sites, Team Sites Site Navigation Global Navigation, Hub Navigation, Site Navigation Content Management Custom Page Layouts Home Page Layout, Article Page Layout, Single Web Part App Page Layout Page Templates Classic Web Parts, Web Part Zones Modern Web Parts, Sections and Columns Multilingual Content Publishing Pages & Variations Multilingual Communications Sites Branding Custom Master Pages Responsive Themes Profile My Site Delve, M365 Profile Card OneDrive Search SharePoint Search M365 Search Mobile - Responsive Design, SharePoint mobile App, MS Teams/Viva Connections Social Intranet Newsfeed Yammer
  31. 31. Main differences between modern vs classic 31 Topic classic Modern (out of the box) Information Architecture & Navigation Site Collections, Sub Sites Site (Hub Sites, Home Site) Team Sites, Document Center, Wiki, Blog etc Communication Sites, Team Sites Site Navigation Global Navigation, Hub Navigation, Site Navigation Content Management Custom Page Layouts Home Page Layout, Article Page Layout, Single Web Part App Page Layout Page Templates Classic Web Parts, Web Part Zones Modern Web Parts, Sections and Columns Multilingual Content Publishing Pages & Variations Multilingual Communications Sites Branding Custom Master Pages Responsive Themes Profile My Site Delve, M365 Profile Card OneDrive Search SharePoint Search M365 Search Mobile - Responsive Design, SharePoint mobile App, MS Teams/Viva Connections Social Intranet Newsfeed Yammer Collaboration Team Sites Microsoft Teams
  32. 32. Main differences between modern vs classic 32 Topic classic Modern (out of the box) Information Architecture & Navigation Site Collections, Sub Sites Site (Hub Sites, Home Site) Team Sites, Document Center, Wiki, Blog etc Communication Sites, Team Sites Site Navigation Global Navigation, Hub Navigation, Site Navigation Content Management Custom Page Layouts Home Page Layout, Article Page Layout, Single Web Part App Page Layout Page Templates Classic Web Parts, Web Part Zones Modern Web Parts, Sections and Columns Multilingual Content Publishing Pages & Variations Multilingual Communications Sites Branding Custom Master Pages Responsive Themes Profile My Site Delve, M365 Profile Card OneDrive Search SharePoint Search M365 Search Mobile - Responsive Design, SharePoint mobile App, MS Teams/Viva Connections Social Intranet Newsfeed Yammer Collaboration Team Sites Microsoft Teams Forms/Workflows InfoPath Power Automate, Power Apps, Forms
  33. 33. 4. Create a modern Intranet/Digital Employee Experience with out of the box capabilities of SharePoint Online 33 • Information Architecture & Navigation • Roles & Permissions • Content Management • Multilingual Content • Branding/Theming • Personalization • Profiles • Search • Microsoft Viva (Connections)
  34. 34. Information Architecture & Navigation 34
  35. 35. Information Architecture 35 • Sites • Hubs • Home Site • Hub to Hub Associations
  36. 36. 36 Classic SharePoint architecture is typically built using a hierarchical system of site collections and sub- sites, with inherited navigation, permissions, and site designs. Once built, this structure can be inflexible and difficult to maintain. Site Collection 1 Site Collection 2 Sub Site 1.1 Sub Site 3.1 Sub Site 3.2 Site 1 Site 2 Site Collection 3 Site 3 Site 4 Hub Site .../site-collection1/sub-site1-1/pages/page1 .../site1/pages/page1 Sub Site 3.2.1 In the modern SharePoint experience, every site is a site collection and can be associated to a hub, which is a flat collection of sites that share • navigation • branding • roll-up of content • Search This type of structure is far more flexible and adaptive to the changing needs of your organization.
  37. 37. 37 1 Home sites are unlike any other site in SharePoint. When you set a SharePoint communication site as a home site, you’ll automatically apply special capabilities that make the home site an ideal landing destination for your intelligent intranet. • Search for content across the entire intranet • Official source of organizational news • Enable and customize global navigation in the SharePoint app bar • Use Viva Connections to integrate your intranet into Microsoft Teams Site 1 Site 2 Site 3 Site 4 Hub Site Home Site
  38. 38. 38 Site 1 Site 2 Site 3 Site 4 Site 5 Site 6 Site 7 Site 8 Site 9 Hub Site 1 Hub Site 2 Hub Site 3 Associate a SharePoint hub to another hub to expand search results across multiple hubs in your organization. This enables users to discover relevant content when searching on any sites related to the associated hubs.
  39. 39. Navigation 39 • Global Navigation (SharePoint App Bar) • Hub Navigation • Site Navigation
  40. 40. 40 Global Navigation (SharePoint App Bar) Hub Navigation Site Navigation
  41. 41. 41 Mega Menu or Cascading Menu Style on Hub Navigation and/or Site Navigation
  42. 42. Roles & Permissions 42
  43. 43. Content Management 43
  44. 44. Sections, Columns, Web Parts 44
  45. 45. Collapsible Sections 45
  46. 46. Organization Assets Library 46
  47. 47. Templates 47
  48. 48. Page Versioning 48
  49. 49. Privat Draft Versions 49
  50. 50. Multilingual Content 50
  51. 51. 51
  52. 52. Branding/Theming 52
  53. 53. 53 Microsoft 365 theme
  54. 54. 54 SharePoint site theme
  55. 55. SharePoint Header 55
  56. 56. SharePoint Look Book 56
  57. 57. Personalization (Audience Targeting) 57
  58. 58. Audience Targeting 58
  59. 59. Profiles 59
  60. 60. What happened to the My Site? 60 • My Site doesn’t exist in SharePoint Online anymore. • My Site documents are now OneDrive. • My Site profile has become Delve. • In M365 you have currently 2 profiles – Delve and the M365 Profile Card • It looks like M365 Profile Card ist the future, Delve hasn’t evolved anymore in the recent years.
  61. 61. M365 Profile Card 61
  62. 62. Search 62
  63. 63. What happened to SharePoint Search? 63 • SharePoint Search doesn’t exist in SharePoint Online anymore. • Search across M365 ist now Microsoft Search.
  64. 64. 64
  65. 65. 65
  66. 66. Microsoft Viva (Connections) 66
  67. 67. 67
  68. 68. 68 Microsoft Viva Connections
  69. 69. 69
  70. 70. 70
  71. 71. 71
  72. 72. Viva Connections Desktop 72
  73. 73. 73 Viva Connections Mobile
  74. 74. 5. How to get started 74
  75. 75. 5 steps and 3 options to get started 75 1. Know your most important business needs and governance requirements 2. Plan for Microsoft Viva (Connections) 3. Build a prototype on a M365 test environment 4. Validate prototype with end users and identify gaps 5. Analyze gaps in regards to Microsoft 365 roadmap 6a) Accept gaps and live with out of the box capabilities 6b) Fill gaps with SharePoint Framework SPFx development (buy or build) 6c) Fill gaps with a SharePoint add-on product
  76. 76. 76 Thank you! Questions, Feedback?
  77. 77. Zielweg 27, 3014 Bern | Switzerland | www.rethinkdigital.ch | thomas.maeder@rethinkdigital.ch | +41 79 688 08 71 rethink your digital employee experience.

Hinweis der Redaktion

  • https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/sharepoint-20-years-young/ba-p/2238955

    SharePoint Server Edition
    https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/a-new-day-for-sharepoint-server/ba-p/2556404
  • https://kashbox.substack.com/p/the-role-of-sharepoint-in-microsoft

    https://support.microsoft.com/en-us/office/get-started-at-office-com-91b69f9c-9410-4eba-8b4f-8dab3efa43d1

    https://techcommunity.microsoft.com/t5/microsoft-sharepoint-blog/rich-secure-content-and-collaboration-for-hybrid-work-ignite/ba-p/2892338
  • https://kashbox.substack.com/p/the-role-of-sharepoint-in-microsoft
  • https://kashbox.substack.com/p/the-role-of-sharepoint-in-microsoft
  • https://kashbox.substack.com/p/the-role-of-sharepoint-in-microsoft
  • https://kashbox.substack.com/p/the-role-of-sharepoint-in-microsoft
  • https://kashbox.substack.com/p/the-role-of-sharepoint-in-microsoft
  • https://kashbox.substack.com/p/the-role-of-sharepoint-in-microsoft
  • https://kashbox.substack.com/p/the-role-of-sharepoint-in-microsoft
  • https://kashbox.substack.com/p/the-role-of-sharepoint-in-microsoft
  • https://kashbox.substack.com/p/the-role-of-sharepoint-in-microsoft
  • https://support.microsoft.com/en-us/office/sharepoint-classic-and-modern-experiences-5725c103-505d-4a6e-9350-300d3ec7d73f

    https://docs.microsoft.com/en-us/sharepoint/guide-to-sharepoint-modern-experience

  • SharePoint Online = Software as a Service
    SharePoint Server = Server
  • https://support.microsoft.com/en-us/office/sharepoint-classic-and-modern-experiences-5725c103-505d-4a6e-9350-300d3ec7d73f

    https://docs.microsoft.com/en-us/sharepoint/guide-to-sharepoint-modern-experience

  • https://docs.microsoft.com/en-us/sharepoint/planning-hub-sites
  • https://docs.microsoft.com/en-us/sharepoint/home-site-plan
  • https://docs.microsoft.com/en-us/sharepoint/hub-to-hub-association
  • https://docs.microsoft.com/en-us/sharepoint/planning-hub-sites
  • https://docs.microsoft.com/en-us/sharepoint/planning-hub-sites

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