The current state of Physical and Virtual Meetings. In last half decade, technology has changed enormously and virtual meetings are gaining wide popularity because of its simplicity and cost saving ability. But, it cannot extinct out physical meetings as they are as important as the virtual ones. So. let's see the nature and current state of both type of meetings and get a valuable insights about them.

1. THE DILEMMA OF PHYSICAL
AND VIRTUAL MEETINGS

2. Round the clock back to last half
decade.
Within that span, every company is
talking big tech jargons like:
Webinars
Big Data Collaboration
Video Conferencing
Virtual Meetings
E-Learning
Short Span Big Leap

3. Virtual Meetings score
big time
Organizations are taken up in storm by
virtual collaboration & webcasting
technologies because they:
• Save huge cost of travelling &
accommodation
• Save time
• Connect globally without interruptions

4. Well, the question to ask here is:
Are Physical
Meetings really
dead
Are Virtual
Meetings the
future of business

5. Physical Meetings are
natural
• Human is a social animal
• We NEED to interact every day
without which our whole existence
perishes
• Face to face talk, facial expressions,
that laugh, touch and real senses, it’s
instinctive

6. Virtual Meetings are
quick and smooth
• The complexity of business and
globalization fast spread has opened
the doors for virtual meetings and they
are awesomely smooth
• Without the need to travel and hassles
of traditional meetings, Virtual ones
present advanced solutions at a single
click

7. Physical meetings will never perish
but virtual meetings are the norms of
the present and the future.
So, here we say it:

8. Let’s see where physical
meetings make more sense
and for which purpose you
should conduct virtual
events.
Confused?

9. Where Physical
Meetings Score
• Initial meetings with potential clients
• Presenting the idea or a VC funding
presentation
• Negotiations

10. Initial Meetings with
Potential Clients
• Meeting with potential clients face to
face is important
• Handshakes, presentations, informal
talks are very crucial for a long term
business dealings
• People trust each other better when meet
in real environment

11. Presenting idea or a VC
funding presentation
• Your passion for an idea or business
plan is more visible when you present
in front of the investors or
management
• Firm opinions, Q&A and all those
discussions progress well during
physical meetings

12. Negotiations
• Negotiations are a part of every
business deal
• Be sure to have it face to face for a
healthy discussion
• Negotiations sometimes lead to
arguments and negative energy. Human
touch can quickly modify such situations
to your favor

13. Where Virtual Meetings
dominate
• Follow ups
• Regular Meetings
• Mega Events with global exposure
• Training Sessions

14. Follow Ups
Once done with the face to face meetings,
you can smoothly conduct virtual follow
ups with your potential clients to save time
and cost. It’s that easy.

15. Audio/PPT PPT
Regular Meetings
• Regular meetings with employees or
your stakeholders can be conducted
online
• It avoids being present in the office as
you can attend it from anywhere and
from any device

16. Mega Events with
Global Exposure
• Product launches, webinars have
global audience
• It’s always sensible to have a mega
virtual event to reach every customer
or audience on the globe to convey
your message uniformly

17. Training Sessions
• In this truly global world, online training
is a gold mine
• Without traveling or accommodation
cost, companies can conduct trainings
for their employees with a single click

18. Key Aspects
The world is not so simple nor is the
business. Therefore, you can also make
your own decisions depending on
different aspects such as:
• Nature of the meeting
• Purpose
• Cost and time expenditure
• ROI

19. The Balance
Organizations need to balance the
physical and virtual meetings. Do not rely
wholly on virtual but also don’t get
perished relying only on physical
meetings. Plan your events before hand
and have a brainstorming sessions with
your team and management to get a
clear picture of all the activities.

20. The Road Ahead
Online meetings, video conferencing,
webinars are evolving rapidly. The Internet of
Everything is dynamically favoring the online
activities for uniform connectedness through
web. So, in the future, virtual is the new
reality. No one can deny that. But, it doesn’t
rule out the natural and ever sustaining
existence of physical meetings.
In fact, nowadays, we are also seeing a lot of hybrid events, i.e. a mega event
consisting of physical events, virtual events, tradeshows, and webinars. Humans
and technology are working hand in hand.
Understand the business through physical connections and run it efficiently
through virtual.

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