1. Diploma Project Management
Captain Cook College
Sharon Boyle
13 December 2012

2.  Some progress
 Some feedback
 How to read a Gantt chart
Morning Tea
 Assessment item More
about the assessment
items
 The new scenario
Lunch
 Other assessment items

3.  Scope assessments due 14 December.
 Time assessments due 17 January
 If this is your last unit – see me
 Classes finish 14 December – yes this week!
 Cost & Quality units will be open
 Assessment items for these units finalised 17 January not
before
 Draft assessment items posted
 Marking hopefully all completed by 18 Dec – otherwise I’m
on leave.
 All other results
 See you 17 January, 2013

4.  Scope assessments
◦ Don’t bother with Assessment Item 4. –
Performance checklist
◦ Put into Project Meeting first week back when we
close Fred’s Shed
 Overview of Time
 Gantt charts – what progress here?
 Attempted & Discussed Activities 1, 2, 3

5.  Read the question – then again.
◦ Look for PMBOK clues
◦ Process
◦ Inputs, Tools & Techniques, Outputs IN THIS ORDER
 Scope –
◦ authorisation process
◦ Critically important & don’t leave home without it
 Time –
◦ Act 1. Qu 8 – perhaps not enough information but…
◦ Don’t cripple project from start
◦ Don’t use up contingencies during planning stage

6.  http://www.youtube.com/watch?v=pUNxGz3t
xfU
 Microsoft Project 2007

8.  1. Check title & date box
 Is this the correct
◦ Project
◦ Title
◦ Date – Start & finish – sensible?
◦ Version
 2. Check the timescale
◦ Does it make sense?
◦ Is it convenient/useful for your project?
 3. If M/S Project is this the Gantt chart view?

9.  4. Where & what are the milestones?
 5. Do you agree with the Tasks or activities
 6. Do these activities lead logically to the
milestones?
 7. Where is the critical path?
 8. Is everything connected?
 9. Do any of the tasks sit out by
themselves?
◦ If, so they don’t mean anything.

10.  10. If the tracking view
◦ Has this been baselined? Ie that is our starting point
with planning
◦ What progress since beginning the project?
 11. Variances
◦ These are the gaps between what we planned &
what is happening.
 12. Managing time or schedule
◦ Doing something in response to this variance

11.  How are your Gantt charts progressing?
 Please go through these 12 steps to
consider your charts – then submit
 Then we can consider the next
assessment item
 First step in Time management plan
assessment item
 What progress?
 What other stumbling blocks?

12.  Keep it brief and similar to the scope
management plan
 It is only setting up how you are going to
manage the project.
 Think about what you need to tell the project
team & appropriate level of detail
 Your schedule should be reviewed at least
weekly and this will feed into
◦ Progress reports
◦ weekly project meetings