The document describes a sales and inventory management system. The system allows users to manage inventory levels, sales records, purchase records, bills, profits and losses. It provides features like tracking current stock levels and the status of items, and managing customer, supplier and buyer details. The system aims to help small businesses and shops better manage their inventory, sales, purchases and finances. It analyzes factors like what to order, how much to stock, and when to reorder, to minimize costs and maintain production or sales levels.
2. Introduction
Sales and Inventory Management
The sales and inventory management system
is the system to manage the record of stock,
items, sales, purchase, bills and also the profit
and loss etc.
It also help to manage the record for current
item status, customer , buyer, supplier
management etc.
Inventory
Management
Record of stock
Profit
Loss
progress
Item Status
Sales
Purchase
bills
3. Introduction(cont….)
The inventory management system is a planned
method of determining
What to indent
How to indent
When to indent
How much to stock
Progress of stock
Progress of Business
So that purchasing, ordering and dealing cost are
minimum without affecting the production or
sales.
Inventory
Management
What to indent
When to
indent
Status of
profit, loss
How much
to stock
Progress of
business
How to indent
4. Who Need this System
Are you a
General Store
Whole Seller
Restaurant
Medical Shop
Book Shop
Godown
This system is useful for those user who are
the owner of
General Store
Whole seller
Restaurant manager
Medical shop
Book shop
Godown owner etc……
So this system is also used by those user who
has the turnover around 1 crore
5. Problem in existing system
Problem statement:
If we see that some small factories godown firms and shops
which has the turn over around one crore has a problem that
they would not completely aware about sales or purchase
How much stock is sells or purchase
When the stock need to be purchased
Which stock show better performance?
How the profit and loss we get on each deal of stock
User has a lots of bills and then he manage to create a full
reports
user does not aware of business progress because of no
graphical overview
User send reports via courier which take time and money
both.
User
problem
How much stock is sell
or purchase
When the stock need to
be purchased
Which stock show
better performance?
How the profit and loss
we get on each deal of
stock
Problem of manage lots
biils
User send reports via
courier which take time
and money both.
6. Existing System Problem
Manage of large number of bill is hectic jobs
No graphical over view of business progress
No price list of advertisement of product
Hard to collect details supplier and buyers.
No security of data
Cheating may also be possible
No backup for file format for future
Create separate document of each deal
No particular database
System is not transparent
Inability to recover from data damages
Loss of integrity of data
Very slow processing
Time consuming process
7. Existing System Problem(Cont…)
The owner of any firm, factory, or shop
keep the documents, bills, report in a
separate file and if any file or the data is
loss then they have not any backup data
for the future so current file system is
really have many disadvantages so our
proposed system provide those feature
so that every user can use this software
without any problem
Contact details
Price list
Reports and bills
Profit/loss
Progress charts
Files
Files
Files
Files
Files
8. Inventory Management module feature
Inventory
management
module
Inventory
management
Stock
management
Customer
management
Bills & report
management
Progress graph
management
In our proposed system we will give various
feature and to access these feature we create
various module. Each module has its own
work
These modules are
Authentication module
Contact list module
Item price list module
Graph module
Inventory calculator module
Stock management module
Bills and report module
9. Authentication module
Features
In this module only authorized user can
access this application
Valid user have the authority to see,
update, add the details of the inventory
any time.
New user can also registered
If user forget his password then he can
change the password also.
authentication
Sign In
Sign UP
name phone
emailpassword
email password
register Forget
Password
11. Item Price list Module
Item
Price list
module
In this module we have a table in which
we add product name, cost price, total
stock, total price, current status etc.
When the stock is going to be finished
then it indicate this by change its
color(red or yellow)
Data is automatically updated as the
selling or purchasing.
12. Stock Management module
Stock
management
It gives the details like who are our
customer, who are buyer.
When the stock going to be finished.
Which stock need to purchase.
Our system will change the color of the
particular stock to give the alert.
Reports are easily exportable
13. Bills and report module
Bills and report
module
Our proposed system create the bills
in prescribed format and these bills are
export to various file format
We can send the bills only in pdf
format to the our recipient
automatically.
14. Graphical Module
In this model the user can see the various type of graphs to get
the clear progress report of the business. In our proposed
software we draw the graph between
Product and its cost price
Product and its sales price
Product and the profit/loss
Product and the %profit /%loss
Product and total stock
Product and remaining stock
These graph can be exported to various file format.
The graphical user interface is advanced and highly responsive
These graph are generated on the basis of database data.
Bar
Chart
Pie
Chart
Line
Chart
Graphical
module
15. Inventory Calculator Module
Features of inventory calculator
It can automatically calculate total cost
price, total sales price, discount, new
sales price, profit and % profit, loss and
% loss etc.
We need to pass only some values cost
price, sales price and discount .
These value are automatically stored in
the database also.
Inventory
calculator
Total Cost Price
Total Sales Price
Discount
New Sales Price
Profit & % Profit
Loss & %loss
16. System Architecture Overview
Front end architecture Backend architecture
Advanced login/ logout
Dashboard for the quick review
Create customer calculation
Create dynamic graph on data entry
Export features with file format
Create reports and bills in various format
Advanced table with various features like search filter,
page compression.
Advanced gui using HTML5 , CSS3, javascript, jquery,
ajax, json, bootstrap etc
We use sql server-5.5 database to store our data in database
as backend. We create various servlet to handle the database.
User authentication through database is required
Management of database and various calculation
Sending report via email to user
For generating graph from database. The data is required
which is developed through servlet.
Better security
Increase performance
Maintainability
Scalability
17. Functional Requirement
Functional
Requirement
The user can add the member who have also the
authority to login anytime and update details
The user must have the authority to login in
the software to provide security
System have the feature to generate bills and record
in various file format for the backup and to analysis
in his business development
The system must have the features to create reports
as the inventory/ stock is change to various file
format
User can save their records related to sales purchase
and discount update and delete anytime.
The system must have the detail of the customer and the buyer and supplier, contact which is stored in a
database and user must have the authority to delete and add and update the details any time.
The system has the feature to create graph as per
order to completely analyze profit and loss
System have the feature to send the reports to email
as prescribed format
The user has a stock price list to advertise his
product and create new buyer which can be
downloaded in various format
The system must have the password protected acess
system such that authenticated user allowed to
access the function of the system
18. Non –functional Requirement
Non functional requirement
Usability supportability Performance Reliability
The must be easy to use by
the user and authenticated
person
All the feature of the system
is easy to access the features
The navigation between the
button is easy to access the
feature
The calculation perform
by the system is easy to
be updated as the data
changes
All the function of the
system must be available
to the user every time
when the user login to
system
The system in such a way
that after loading on the
server of the company it
can be easily accessible
The system is adaptable
of additional plugin or
module is added
The system must give accurate
inventory status to the user
continuously
The system must do quick
calculation of reports, bills and
exports to various format
The system must provide the
quick details of ant updates
done in system.
19. Scope of project
Scope of our
project
Since the data is
retrived from the
database when
everything is based
on coding system if
code is change as
per requirement of
the project the
system need not
be change
Since all the
calculation is
based on the
jquery and
javascript with the
form handling
feature so as the
logic of calculation
changed the code
can be design
smoothly
Since the our
proposed system is
a web application
project our GUI can
be more creative,
beautiful and
dynamic by using
different web
technologies like
angular JS, HTML5
, bootstrap etc
Our proposed system
has number of
servlets to handle the
backend and the
number of java script
library to handle the
front end up gradation
can be done by using
more advanced
library in our project
20. Platform Used
Hardware Software
Inbuilt Pentium
cerelon class
processor and
above
Processor speed-1.2
Ghz or above
RAM-1 GB
Hard disk- 8GB
Monitor- 14” SVGA
Printer- dot matrix,
inkjet, laser printer
Front end
Tool
Backend
Tool
Deployment
Tool
Window
platform
Language
platform
Sql server 5.5
Portability
Security
quality
Core java
Advance java
Jquery
Javascrippt
Json
Css
Html5
Bootstrap
Window 7
Window 8
Window 10
and above
linux
Apache tomcat
server-8.0
Eclipse neon.3
with various
libraries
maven project
with various
dependency
