In the last months, organizations have been working hard to prepare to the GDPR. Now, few days before the due date, it’s time to act and execute all best practices we have learned, so far. During this webinar, we won’t provide you with another iteration of the key GDPR requirements, but we would like to demonstrate you a practical solution. In details: 1. Manage GDPR information: The demonstration aims to show how to detect new or existing personal information across a range of locations and formats, how to apply appropriate security and protection from internal and external risks and how to manage the entire life-cycle, including sharing documents within the team or third parties. 2. Align to business departments: From HR to Finance, to Marketing and Sales to Operations, each department will access and process personal and sensitive information. During the demo, we will show how to set up GDPR roles based access control to personal data. 3. Monitoring: Implementation of security controls, monitoring and auditing to manage GDPR content. A case study about DPA (data processing agreement) will be also showed, testifying that comply to the regulation is not impossible.

1. GDPR: A practical solution for securing your documents
Xenit - December, 11 2017May 23, 2018
XENIT

2. Agenda
• Xenit Introduction [5 min]
• The 7 challenges for unstructured data [10 min]
• GDPR Demo [35 min]
• Detection of personal and sensitive data
• Protection of documents and sharing
• Auditing and Breach detection
• DPA (Data processing agreement) customer success story [5 min]
• Q&A session [5 min]
GDPR: A practical solution for
securing your documents

3. CDI-Partners
GDPR Principles
www.xenit.eu
Bart Van Bouwel – Managing Partner
Xenit introduction
Peter Morel – Director of Sales at Xenit

4. | © 2017 XeniT Solutions. All rights reserved.
www.xenit.eu 4
Xenit - Return on Content
Our platform Alfred connects content from cloud
collaboration, email conversation and enterprise
processes. Wherever content flows, Alfred’s
integration services keep track and add resilience,
control, clarity and Internet scalability.
Connecting people to
content to enhance
your productivity
Cloud scale archiving
solution
Projects support to
reduce the operational
costs
Cloud hosting solution to
secure your documents

5. | © 2017 XeniT Solutions. All rights reserved.
www.xenit.eu
Industries we focus on
Together with Alfresco, Xenit helps insurers
to digitize document-driven processes across
the insurance customer journey. We offer a
large archive solutions for life, no-life and
special insurance. Alfred Archive is a flexible
solution that allows integration with third
application, such as SAP, Guidewire and
Salesforce.
The pressure to improve the way how to
product and engineering information is
growing constantly, as engineering team
need to collaborate, across different
countries, on new design and projects.
SWM, BNP Paribas Fortis, NYC Department
of Transportation are adopting our Alfred
Products to manage workflows and
documents and quickly retrieve them.
Alfresco helps governments do more with
less by phasing out paper, streamlining
business processes, and leveraging the
power of open source and cloud
technologies. Agencies at all tiers of
government use Alfresco to modernize
operations, work smarter and more
collaboratively, and achieve breakthrough
efficiency.

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We are an experienced Alfresco Certified Partner since 2007
Xenit – Return on Content
Excellent in operations:
• 70+ years experience in IT/ECM
• 50+ man years in Alfresco
• Experienced with SharePoint, Documentum, Live Link, Stellent, Open Source Content Management

7. Our Customers
Enter Sub Headline Here.

8. CDI-Partners
GDPR Principles
www.xenit.eu
Bart Van Bouwel – Managing Partner
GDPR: The seven challenges for unstructured data
Ronny Timmermans – CEO and Managing Director at Xenit

9. | © 2017 XeniT Solutions. All rights reserved.
www.xenit.euGDPR Challenges for unstructured data
Data classification
Identify documents containing
personal data and label them
appropriately
Document and metadata
Security
State of the art security of the
documents and the metadata
Access control
Monitor and control access to
the documents, store metadata
to proof legitimate purpose
Safe offline storage
Make documents available
offline in a secure way
Third parties
Control the usage of
documents by
external parties
Breaches
Detect breaches
Documents deletion
Keep track of the right time to
delete documents and
permanently delete the
documents. No backup copies

10. | © 2017 XeniT Solutions. All rights reserved.
www.xenit.euAlfred GDPR Approach
DETECT
RESPECT
CLASSIFICATION
PII
PROTECT

11. | © 2017 XeniT Solutions. All rights reserved.
www.xenit.eu
CDI-Partners
GDPR Principles
www.xenit.eu
Bart Van Bouwel – Managing Partner
GDPR DEMO
Thijs Lemmens - ECM Architect
• Detection of personal and sensitive data
• Protection of documents
• Sharing protected documents based on GDPR roles
• Auditing and breach detection

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Detection of Personal and Sensitive data
• Personal data: The demo aims to show you how to detect a Full
name and Belgian National Number from a document
• Sensitive data: The demo aims to show you to detect Credit Card
Number from a document

13. | © 2017 XeniT Solutions. All rights reserved.
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Detection of Personal and Sensitive data
Uploading documents on Alfred Desktop
• Detection of Personal
and Sensitive data
through NLP
technology

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Protection of the documents
For the purpose of the demo, we’ll use Alfred Finder as user interface

15. | © 2017 XeniT Solutions. All rights reserved.
www.xenit.eu 15Protection of the documents
GDPR Level/User Kelly (DPO) Joe (HR)
Karla (Engineer)
Toon (Engineer)
None X x x
Personal X x
Sensitive X
Align to business departments: how to set up GDPR roles based
access control to personal data.

16. | © 2017 XeniT Solutions. All rights reserved.
www.xenit.eu 16Sharing of the documents
Kelly (DPO)
• Kelly, as DPO, can access and see all documents, containing both, personal and sensitive data

17. | © 2017 XeniT Solutions. All rights reserved.
www.xenit.eu 17Sharing of the documents
CV
Thijs.Lemmens.cv
Joe (HR) Karla (Engineer)
1 week
• Joe (HR) asks Karla (Engineer) to review Thijs Lemmens resume, which contains personal data
• Joe shares with her a temporary link, valid for a limited period of one week.

18. | © 2017 XeniT Solutions. All rights reserved.
www.xenit.eu 18Sharing of the documents
CV
Thijs.Lemmens.cv
Karla (Engineer) Toon (Engineer)
• Karla accidentally sends the link to Toon, which doesn’t have the permission to access the document

19. | © 2017 XeniT Solutions. All rights reserved.
www.xenit.eu 19Sharing of the documents
Karla (Engineer)
• Karla can review the CV but she is aware that the document contains personal data
GDPR
document
opened by
Karla

20. | © 2017 XeniT Solutions. All rights reserved.
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Auditing and breach detection
• Complete monitoring and auditing of all events (who accesses what)

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Auditing and breach detection
• Monitoring of all GDPR events:
• Who sends a document
• Who opens the document
• Who reads the document
• Breach detection
• Who tries to access the document without
the right permissions

22. | © 2017 XeniT Solutions. All rights reserved.
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CDI-Partners
GDPR Principles
www.xenit.eu
Bart Van Bouwel – Managing Partner
DPA (Data processing agreement) CUSTOMER SUCCESS STORY
Willem Van den Eynde

23. | © 2017 XeniT Solutions. All rights reserved.
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Customer’s GDPR case
More than 15,000 DPA
to be signed from their
customers to get consents

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Customer’s GDPR challenges
• Scalability: All DPA communication to the contacts in an automated way
• Integration: The customer was looking for an integrated solution within his
CRM system
• Customization: personalization towards key specific data for each customer
• Status management: follow up/ reminders

25. | © 2017 XeniT Solutions. All rights reserved.
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Q&A
www.xenit.eu

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General Protection Data Regulation
A solution to manage your unstructured data
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