Kevin McGowan will explain the fundamentals that are often forgotten by teams when developing their knowledge projects. This could be training materials, technical documentation, or your social media materials. Anything that your organisation develops that is trying to educate your community on new tools, skills, or processes.

2. ● Q & A & Chat tab
● PDU code & Survey
● Recording & Webinar Library
● Professional Networking
Housekeeping

3. Introducing Kevin McGowan
Project Management Professional (PMP)
and Certified Scrum Master (CSM).
● Worked as a Project Manager for nearly 3 decades.
● One of his specialties is in the Learning and Education space.
● Working with small organisations who need Project
Management expertise, in the high-tech and non-profit sectors.
● Senior Project Manager with EOS Nation, helping develop
corporate level objectives and coaching development teams
on using appropriate Agile and Scrum methodologies.

5. Agenda
● Biography
● Learning Objectives
● Types of Learning
● PMBOK Knowledge Areas
● Scenario: Estimating Work
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6. Biography
● Senior Project Manager with EOS Nation
● Board of Directors for Voicefound
● 4 Years at St. John Ambulance Canada
● Instructor at Algonquin College
● Podcaster, Writer
● PMP, CSM with 27 years of experience
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7. Learning Objectives
By the end of this presentation, you will:
● List two (or more) types of learning, and how
to plan them
● Engage your team and improve your own
planning
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8. Learning Projects are…
● Projects!
● It’s not “just the learning part”
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9. The Document Story
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10. Types of Learning Projects
● Could be part of a larger project:
○ Software/hardware release
○ Portion of a learning curriculum
● A “Learning” project:
○ A course
○ Training video
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11. Steps to Create Learning
● Idea, Write, Design, Edit, Publish
○ Product Development Life Cycle (Plan,
Design, Develop, Test, Release)
● New technologies follow same steps, but
need to be treated differently
● A video is not the same as a book
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12. Knowledge Areas
● Integration Management
● Scope Management
● Time Management
● Cost Management
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13. Integration Management
● Project Charter
○ Stakeholders
○ Approvals
○ Purpose
○ Project Objectives (Learning Objectives)
○ High Level Requirements
○ High Level Risks
○ Summary Milestones/Schedule
○ Summary Budget
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14. Scope Management
● Scope Statement
○ Learning Objectives
○ What is in the course?
○ What is NOT in the course?
○ Acceptance Criteria
○ Deliverables
○ Assumptions
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15. The Lightbulb Story
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16. Time and Cost Management
● How much time will it take?
● How much money will it cost?
● “It depends!”
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17. Hypothetical Situation
● You want to create some learning materials:
○ 3 hours of ILT
○ 3 hours of eLearning
● “We have $5000 in the budget.”
● Can we get that in a few weeks?
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18. Short Answer
● No
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19. First Things First
● Can’t plan a Learning Project with just a
budget. We need more info!
● Who is the audience?
● What are the Learning Objectives?
● What do we want to measure after the
learning?
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20. Stakeholder Discussions
● Determine the goals of the training with a
Needs Analysis
● Decide on Learning Objectives and
Measurements (KPIs)
● Then, we can put together a cost/time
estimate.
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21. Realistic Estimates
● CEDMA
○ The Computer Education Management
Association
● cedma.org
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22. Instructor Led Training (ILT)
Question: How many hours would it take to
develop 1 hour of ILT?
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23. eLearning (Level 1)
Question: How many hours would it take to
develop 1 hour of Level 1 eLearning?
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24. eLearning (Level 2)
Question: How many hours would it take to
develop 1 hour of Level 2 eLearning?
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25. Budget Estimate
● Estimate $100/hour for learning development
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26. Hypothetical Situation
● You want to create some learning materials:
○ 3 hours of ILT
○ 3 hours of eLearning
● “We have $5000 in the budget.”
● Can we get that in a few weeks?
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27. Hypothetical Situation
● 3 hours ILT
○ 90 hours (30 hours each)
○ $9000
● 3 hours eLearning (multimedia, etc)
○ 375 hours (125 hours each)
○ $37500
● Total Budget = $46500 (round up to $50K)
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28. Hypothetical Situation
● You want to create some learning materials:
○ 3 hours of ILT
○ 3 hours of eLearning
● “We have $5000 in the budget.”
● Can we get that in a few weeks?
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29. Hypothetical Situation
● You want to create some learning materials:
○ Well-written learning objectives
○ Clear idea of scope and expectations
● “We have planned a flexible budget.”
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30. We’re done!
● Oh, wait. No we’re not!
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31. Translation
● The stakeholders forgot this part, or assumed
everyone knew it was a requirement.
● In Ottawa, most docs for government projects
will need to be translated.
● This is a huge potential delay, and budget issue!
○ Written docs
○ Videos
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32. Accessibility
● Equality Act 2010 (UK)
● Accessible Canada Act (Canada)
● For people who need assistance with vision
or hearing
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33. Maintenance and Updates
● Not just scope creep (though that can
happen)
● What about version 2 of your learning
material? Version 3?
● Text? Video? Translation? Accessibility?
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34. Go Back to the Beginning
● Make a Project Charter and Plan
● Cover all the needs of all stakeholders
● Discuss technical and learning requirements
● Scope (content, translation, accessibility)
● Budget
● Timelines
● Updates
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35. Hypothetical Situation
● You want to create some learning materials:
○ 3 hours of ILT
○ 3 hours of eLearning
● “We have $5000 in the budget.”
● Can we get that in a few weeks?
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NEVER
AGAIN!!

36. Learning Objectives (Review)
● List two (or more) types of learning, and how
to plan them
● Engage your team and improve your own
planning
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37. Thank You! We’re Really Done!
● kevinscottmcgowan@gmail.com
● kevinscottmcgowan.com
● LinkedIn.com/in/kevinscottmcgowan
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38. 38

39. Thanks for participating!!