Catherine Grout's presentation from the ORCID and Casrai joint conference, Barcelona, May 2015

1. i
“Distinguishing UK Research and
Researchers” - ORCID in the UK
19th May 2o15
Orcid-Casrai
Conference

2. Overview
1. Overview of ORCID activity in
the UK
2. Outcomes of Jisc-ARMA
ORCID pilot work
3. Institutional Case Studies
1. Ellen Cole – Northumbria
2. Lesley Gould - Kent
4. Panel: Q and A
2

3. Open Research Data – A Jisc perspective 3
Mission
To enable people in higher education,
further education and skills in the UK
to perform at the forefront of
international practice by exploiting
fully the possibilities of modern digital
empowerment, content and
connectivity
Vision
To make the UK the most
digitally advanced
education and research
nation in the world

4. What Jisc delivers…
Open Research Data – A Jisc perspective 4
Digital
content
Network &
IT services
Advice Research &
development
We provide institutions, their
students and researchers
secure, cost-effective access
to the UK’s richest collection
of digital resources.
We provide the HE sector
with Janet, the Jisc network,
advanced infrastructure
services and collaboration
platforms.
We listen to our members to
ensure we offer them quality
support, guidance and tools -
estimated to save the sector
£122 million in cost
efficiencies each year.
Identifying emerging
technologies and developing
them around our members’
needs.Testing and learning on
their behalf to ensure they are
ready to take advantage of new
technologies as they arrive.

5. Jisc – standards and interoperability
5
› Leading and supporting implementation of key standards
› How?
› Getting intelligence about what the problems/issues are
› Building consensus
› Commissioning work to understand how to implement standards and implications
› Trialling approaches in the sector/research environment
› Publishing outputs in useable form (e.g. application profiles, entries in CASRAI Data
dictionary, plug-ins, guidelines, specifications for how services interact with
standards)
› Implementation which involves ongoing work to make interoperability happen

6. Jisc – Standards Workflow
6
Research/
requirements
Identify Use
case/issue
Consultation
Consensus
building
Develop
approach
Document Implement

7. Jisc – Standards Workflow
7
Outputs
(application profile, data dictionary entry, guidance,
plug-ins etc, development, implementation of service.)
Develop
approach
Concensus
building
Identify
Use
case/issue

8. Jisc – Standards Workflow
8
Research/
requirements
Identify Use
case/issue
Consultation
Consensus
building
Develop
approach
Document Implement
example
Jisc Digital
Infrastructure
programme
ORCID
Implementation
Group
Jisc-ARMA
ORCID Pilot
project
UK ORCID
Consortium
Further
tech/community
support
2010-12 2012-13 2014-15 2015-17

9. » January 2013
Joint statement in support of ORCID (ARMA, HEFCE, HESA, RCUK, UCISA,
WellcomeTrust, Jisc); joint implementation plan
» May 2014 – March 2015
JiscARMA ORCID Pilot
Aim: streamline ORCID implementation process at universities
develop the best value approach for a potential UK wide adoption of ORCID in
HE including evaluation possibility of UK consortium membership.
» 8 University based pilots (May 2014-January 2015)
» Summary Report and Cost-BenefitAnalysis (May 2015)
ORCID adoption in the UK
09/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 9

10. ORCID adoption in the UK
09/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 10
» Next step was to coordinate ORCID consortium membership
for UK Jisc has now:
» Consulted the sector to ask HEIs to express their interest in participating in
consortium (ORCID premium membership), also consulting with funders and
reconvened ORCID implementation group (ARMA, HEFCE, RCUK, UCISA,
HESA, SCONUL, RLUK,WellcomeTrust, BL)
» Considering what other support we can provide post the Jisc ARMA ORCID pilot
– e.g. technical support
» Results of the pilot now accessible from the Jisc ORCID blog at
http://orcidpilot.jiscinvolve.org
» Including the “Institutional ORCID Implementation and Cost-BenefitAnalysis
Report”

11. ORCID pilot – key findings
09/03/2015 Jisc Digital Festival, 9-10 March 2015, ICC Birmingham 11
» Target audience for report is Universities wanting to implement ORCID
» Also findings of interest to Funders, Standards bodies, Publishers andVendors in
space (UK and international)
» The report covers
› Key perspectives from the above organisations
› Findings from pilot (organisational, communication, legal, technical
approaches etc.)
› Cost benefit analysis of adoption
› ORCID check list for Universities

12. ORCID pilot – stakeholder perspectives
12
» Funders moving (at a measured pace) toward mandating ORCID as part of the
grant submission process
» Publishers and vendors who engaged in the pilot were very supportive and were
responsive to requests for technical integration

13. ORCID pilot – University participant findings
09/03/2015 13
» Participating teams were from across the organisation (Library, Research Office,
IT Services andAcademic Departments) this worked well
» Other Key factors were - early buy in from senior management, and
consultation with legal and Human Resources
» Technical issues were not at a significant hurdle (generally integration with
internal systems and processes was achieved)
» Senior managers were convinced of the benefits (even if longer term)
» Convincing researchers to engage was harder
» Benefits of ORCID adoption will increase over time – including time and
efficiency savings
» The process does not stop now the pilots have ended

14. Time spent on ORCID implementation
31/05/2015 Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide) 14
0
50
100
150
200
250
300
350
400
450
500
A B C D E F G H Average
Timeinhours
Institution
Library IS (Technical) Research Office Other

15. ORCID pilot – Cost-benefit analysis
15
» Costs
› ImplementingORCID = average of 290 hours of staff time, at total cost of £12,500.
(one off cost including 1 year of consortium membership – cheaper if national
consortium)
› Institutions could resource implementation from existing staff - incremental costs of
implementation - ORCID membership, and small budget for promotion and travel
› Ongoing costs of using ORCID were felt to be negligible by most institutions. (apart
from subscription)
› Estimated costs for adoption of ORCID by 120 UK higher education institutions over
the next 5 year is total of £2.1m (assuming the proposed UK consortium membership
proceeds)

16. Costs incurred in ORCID implementation
31/05/2015 Title of presentation (Go to ‘View’ menu > ‘Header and Footer…’ to edit the footers on this slide) 16
-
5,000
10,000
15,000
20,000
25,000
A B C D E F G H Average
Implementationcosts(£)
Institution
Staff Time Travel and events Promotional materials ORCID membership IT costs

17. ORCID pilot – Cost-benefit analysis
17
» Benefits
› The benefits of ORCID - difficult to quantify so soon, however a saving of 15 minutes
per researcher and 0.1 administrative staff members time per institution would be
required to recover initial investment over 5 years
› ORCID will enable a wide of range of improvements to the scholarly communications
ecosystem - these have not been given a financial value but many stakeholders
consulted saw these as more important than admin. savings and efficiencies
» In summary- the report found that adoption of ORCID can be achieved at a relatively
small cost to institutions, and to the sector as a whole, and that the potential benefits
substantially exceed the costs incurred.

18. In Summary
18
» Have a look at the Report and other material on the blog
http://orcidpilot.jiscinvolve.org
» Orcid in the UK is a “no brainer”
» (It is ORCID not Orcid)
» Process and time frame has been pretty good - considering….
» 50 Universities now indicated interest in joining the consortium
» Lead by example : 0000-0002-9015-7380

19. 19
Research CouncilsJe-S
Internal
Systems
GtR
Research
Fish
CRIS
Finance
Third Parties
Bibliographic
Databases
Identifiers
University
Repository
The UK RIM landscape (simplified!)

20. In Summary
20
1. We have a mature and
sophisticated (but very complex)
Research system in the UK
2. That requires much detailed
thought and careful action in a
concerted way to turn
THIS
CleOpatra – Knit me a jumper
https://www.flickr.com/photos/cle0patra/2479664845

21. In Summary
21
Into
this
Or indeed
this
Brett Jordan – the Last Straw
https://www.flickr.com/photos/x1brett/2621849722
Hayden Beaumont– the hours before the storm
https://www.flickr.com/photos/beaumonth/11838432603/

22. Find out more…
22
Catherine Grout andVerena
Weigert
catherine.grout@jisc.ac.uk
verena.weigert@jisc.ac.uk
Except where otherwise noted, this
work is licensed under CC-BY-NC-ND