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How we automate tasks and processes at OMM

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In this TECHtalks edition Olaf shows how you can automate tasks and processes that save you time and money.

Veröffentlicht in: Technologie
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How we automate tasks and processes at OMM

  1. 1. OMM Solutions TECHtalk #14 1< OMM Solutions GmbH > www.tech-talks.eu
  2. 2. Einmal im Monat ist TECHtalk Zeit! First come first served! < OMM Solutions GmbH > 2
  3. 3. Talk: How we automate tasks and processes at OMM Speaker: Olaf Horstmann 3< OMM Solutions GmbH >
  4. 4. Let’s face it, repetitive tasks are: • prone to errors • cost time (and therefore money) • block resources • require communication • (someone always has to ask: “has this been done yet?”) • not fun • tedious • can cause stress …noone likes them Repetitive Tasks 30.05.2018 < OMM Solutions GmbH > 4
  5. 5. • Level 1: Defined Processes • less coordination overhead • Level 2: Self-Services • less communication overhead • Level 3: Manually triggered Execution • less manual labor • Level 4: Automated Execution • less manual oversight • Level 5: Automated Intelligent Execution • less manual thinking Five levels of automation 30.05.2018 < OMM Solutions GmbH > 5
  6. 6. OMM Example Level1: Onboarding 30.05.2018 < OMM Solutions GmbH > 6 Source: Own use of Confluence by Atlassian
  7. 7. OMM Example Level2: Deutsche Bahn 30.05.2018 < OMM Solutions GmbH > 7 Quelle: www.bahn.de
  8. 8. OMM Example Level3: Bookkeeping 30.05.2018 < OMM Solutions GmbH > 8 Quelle: https://image.jimcdn.com/app/cms/image/transf/dimension=589x10000:format=gif/p ath/se62c44eeba4cd577/image/ic397d5d9f5fbf7a5/version/1472289266/image.gif; DATEV
  9. 9. OMM Example Level4: Continuous Integration 30.05.2018 < OMM Solutions GmbH > 9
  10. 10. unfortunately not yet, ...maybe soon ;-) OMM Example Level5: 30.05.2018 < OMM Solutions GmbH > 10
  11. 11. The Google Appmaker helps to create such small tools very quickly Tools can help to streamline a process Automation Systems: Tools for defined Processes 30.05.2018 < OMM Solutions GmbH > 11 Quelle Google Appmaker: https://developers.google.com/appmaker/
  12. 12. With tools like UI Path, applications with graphical user interfaces can be automated For recording and replaying click-actions Automation Systems: Desktop Automation 30.05.2018 < OMM Solutions GmbH > 12 Quelle: https://www.youtube.com/watch?v=lgiChrgzzoU
  13. 13. Most systems today provide APIs that can be called by small scripts • Google Script provides an easy to use environment Using an existing API is much easier to automate Automation Systems: API- and Server-Automation 30.05.2018 < OMM Solutions GmbH > 13 Quelle Google Script App https://developers.google.com/apps-script/
  14. 14. Timesavings of task automation (monthly) • Bookkeeping • Receipt upload: ~2-3h • Receipt assignment to transactions: ~6-8h • Automated bank-transactions (bills and wages): ~2-3h • HR • Sync worklogs with customer system: ~2h • Collecting work-hours and vacations: ~3h • vacation approval (soon): ~1h • Development & IT • new Servers, maintenance (SSL & Updates): ~6-8h • testing, compilation and deployments: ~30h / project • Procurement (Amazon Business) • self-service: ~1h • Travel (DB-Tickets) • self-service: ~1h • Total: ~54-60h Automation & Self Service at OMM 30.05.2018 < OMM Solutions GmbH > 14
  15. 15. Benefits of task automation • getting started is relatively easy • there is usually not much complexity involved • less errors • most tasks can be automated without even mentioning the term “AI” • employee can focus on the important bits • less stress will lead to even more benefits …can work perfectly fine without any AI Automated Systems: Pros 30.05.2018 < OMM Solutions GmbH > 15
  16. 16. Drawbacks of task automation • require some time/effort/invest to setup • usually only pay off in the long run • usually don’t handle special cases …are usually not a quick win Automated Systems: Cons 30.05.2018 < OMM Solutions GmbH > 16
  17. 17. The entry barrier is low. If you don’t do it, you won’t be able to compete. Automated Systems: Conclusion 30.05.2018 < OMM Solutions GmbH > 17
  18. 18. Vielen Dank für Eure Aufmerksamkeit! < OMM Solutions GmbH > 18
  19. 19. Ihr persönlicher Ansprechpartner Fragen oder Interesse? < OMM Solutions GmbH > 19 Olaf Horstmann Technology & Innovation OMM Solutions GmbH Vor dem Lauch 4 70567 Stuttgart Germany oh@omm-solutions.de +49 (0)711 75 86 46 04
  20. 20. 20< OMM Solutions GmbH > www.omm-solutions.de OMM Solutions GmbH Vor dem Lauch 4 70567 Stuttgart Geschäftsführer Martin Allmendinger Malte Horstmann Olaf Horstmann Kontakt Telefon: +49 711 6747 051-0 E-Mail: info@omm-solutions.de Umsatzsteuer-ID: DE295716572 Sitz der Gesellschaft: Stuttgart Amtsgericht Stuttgart, HRB 749562 Impressum

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