Premier OA Operations Advisor Specification

This legend provides information about the OperationsAdvisor dictionaries, data files, and mapping files.
!A required file represents the minimum need to populate the OperationsAdvisor reports.
An optional file is an additional file that contributes to the data set.
Updated 10/14/2013
Optional fields are notated in the column headers.
Tab Color File Type and Name
Required for
Comparative
Required for
Productivity
Notes
Tab Name and Link to Tab
Dictionaries:
Department ✓ ✓ Also Used for Daily Productivity. Dictionary_DeptList
Facility Volume ✓ Also Used for Daily Productivity. Dictionary_FacVolumes
Department Job Code ✓ ✓ Also Used for Daily Productivity. Dictionary_JobCodeList
Department Volume ✓ ✓ Also Used for Daily Productivity. Dictionary_DeptVolumes
General Ledger ✓ Dictionary_GeneralLedger
Charge Code Used to automatically calculate department
volumes.
Also Used for Daily Productivity.
Dictionary_ChargeCodeList
Quality Indicators Dictionary_Quality
Data Files:
Department Volumes ✓ ✓ DeptVolume_History
Payroll - One of the following two payroll files
is required:
✓ ✓
Payroll Data at the Job Code Level Payroll_Data_Job_Code_Level
Payroll Data at the Employee Level Payroll_Data_Empl_Level
CPT Volumes ✓ Used to automatically calculate procedures and
RVUs.
CPT_Volumes
Facility Volumes ✓ FacVolume_History
Quality Data Quality Data
General Ledger General_Ledger_Data
Charge Level Data Used to automatically calculate department
volumes.
Charge_Level_ Data
MS-DRG Patient Count Used to upload MS-DRG information for Supply Mix
reporting.
MS-DRG Patient Count
Mapping Files:
Facility Volume ✓ Facility_Volume_Mapping
Department ✓ Department_Mapping
Department Volume ✓ Department_Volume_Mapping
Department Job Code ✓ Used for skill mix analysis on the generated reports. Department_Job_Code_Mapping
General Ledger ✓ General_Ledger_Mapping
User Files:
Note: User Files are uploaded only during initial setup (implementation).
User Registration You create the Excel file, but your Premier
Operations Consultant uploads the file for you.
User_Registration
User Permissions User_Permissions
Department Reporting Definition Files:
Department Reporting Definition has a total of six files. If you want to upload the department reporting definitions, three files are required.
!
Department Definition Fields ✓ DepartmentDefFields
Department Thresholds Only necessary for departments not using the
facility-level thresholds.
DeptDef_Thresholds
Labor Standards ✓ DeptDef_LaborStandards
Overtime, Agency, and Education Target
Percentages
✓ DeptDef_OTAgencyEduTargets
Report Comments DeptDef_ReptComments
Quality Indicators DeptDef_Quality_Indicators
Daily Data Files:
Department Volumes ✓ DeptVolume_History
Payroll - One of the following two payroll files
is required:
✓
Payroll Data at the Job Code Level Payroll_Data_Job_Code_Level
Payroll Data at the Employee Level Payroll_Data_Empl_Level
CPT Volumes Used to automatically calculate the procedures and
RVUs.
CPT_Volumes
Facility Volumes FacVolume_History
Charge Level Data Used to automatically calculate department
volumes.
Charge_Level_ Data

General Tips
Formatting Files
General tips for formatting files:
• Remove dollar signs in dollar amounts.
• Remove commas that separate thousands in dollar amounts.
• Remove blank lines from the file. (Be sure to delete the entire row, not just values in the line.)
The application will not upload files containing blank lines.
• Do not include special characters, such as a greater sign (>), ampersand (&), and quotation
mark (”), as values within fields of your upload files. For example, do not include a
department name as Labor & Delivery; instead use Labor and Delivery.
• Enter percentage values as actual values (not decimal values). For example, enter 35.5% as 35.5, not .355.
• Use minus signs or parentheses to indicate negative values; for example, -123 or (123).
Dates
Start and end dates:
• The start date must be earlier than the end date.
• The end date must be later than the start date.
• The application accepts various date formats, with or without slashes. The application does not
accept date formats that use hyphens. See the following examples:
Acceptable Not Acceptable
7/1/2005 712005
7/1/05 70105
07/01/2005 07-01-2005
07012005 07-01-05
Formatting Excel Cells to Display Dates in MMDDYYYY Format:
To format the date into the MMDDYYYY format in Excel:
1. Enter your dates with the slashes in your standard format.
2. Highlight all dates that need to be formatted.
3. Select Cells from the Format menu. The Format Cells window appears.
4. On the Number tab, choose Custom in the Category list.
5. In the Type field, enter MMDDYYYY.
6. Click OK. The Format Cells window closes and the dates are displayed in MMDDYYYY format.

File Source for the File
Dictionary (Lookup) Files
Department Dictionary General Ledger or Financial System (new clients)
Facility Volume Dictionary Setup manually during implementation (new clients)
Department Job Code Dictionary Payroll system; combination of departments and job codes in each department (new
clients)
Department Volume Dictionary ·         Potential sources for new clients:
          General Ledger or Financial System if GL includes statistical volumes
          Statistical MIS
          Existing “homegrown” database (such as Access)
General Ledger Dictionary ·         General Ledger or Financial System
·         Billing System; may require edit to get “weighting” if not developed within
Billing, Decision Support, or General Ledger system.
Data Files
Department Volumes ·         Statistical MIS
·         Existing “homegrown” database (such as Access)
Data Files ·         Statistical MIS
Payroll Data at the Job Code Level File Payroll (may need to add codes for Agency, if necessary)
Payroll Data at the Employee Level File Payroll and (Time and Attendance for Agency Hours)
CPT Volumes File ·         Decision Support System
·         Source System Archive Warehouse
·         Source System Custom Report
Facility Volumes File ·         For Productivity related volumes:
          Statistical MIS
          Source System “Admissions” module
·         For Quarterly Comparative: Many sources; typically manually compiled from
these sourcesQuality Data File ·         Statistical MIS
·         Clinical Performance Improvement database (Midas, etc)
·         Premier real-time quality measures
·         Various others depending on type of indicator
Charge Level Data File Billing System; for bi-weekly periods will likely require a custom script. Recommend
pulling all charges posted within a date range.
Mapping Files
Department Job Code Mapping File Department Job Code Dictionary and Premier code listing (new clients)
General Ledger Data File General Ledger
User Files
User Registration File for the Bulk User
Upload Process
·         Specific values for the user information are determined by the hospital System
Administrator.
·         A managerial phone list or a responsibility listing or report that provides
manager/director name by cost center may help. This information may need to be
modified accordingly by the hospital System Administrator.
User Permissions File ·         Specific values for the user information are determined by the hospital System
Administrator.
·         A managerial phone list or a responsibility listing or report that provides
manager/director name by cost center may help. This information may need to be
modified accordingly by the hospital System Administrator.
Department Reporting Definitions
Department Definition Fields File ·         Department Dictionary for the department list
·         Department Volume Dictionary for the key volume
·         For skill mix targets: Benchmarking reports or internal database
Department Thresholds File ·         A list of the departments that are using a department-defined threshold as
defined in the Threshold Type (Department-Defined or Facility Defaults) field of the
Department·         Specific threshold values are determined by the hospital System Administrator
Labor Standards File ·         Department Dictionary for the department list
·         Department Volume Dictionary for the key volume
·         To determine the specific values associated with the labor standards, use any of
the following:
          Existing Productivity tool
          Quarterly Benchmarking reports
          Historical data performance
Overtime, Agency, and Education Target
Percentages File
·         Department Dictionary for the department list
·         To determine the overtime target value, use Quarterly Benchmarking reports.
·         To determine the values associated with agency and education/orientation
targets, use historical payroll data.Report Comments File Specific comments determined by the hospital System Administrator
Daily Data Files
Department Volumes ·         Statistical MIS
Payroll Data at the Job Code Level File Payroll (may need to add codes for Agency, if necessary)
Payroll Data at the Employee Level File Payroll and (Time and Attendance for Agency Hours)
CPT Volumes File ·         Decision Support System
·         Source System Archive Warehouse
·         Source System Custom Report
Facility Volumes File ·         For Productivity related volumes:
          Statistical MIS
          Source System “Admissions” module
Charge Level Data File Billing System; for daily will likely require a custom script. Recommend pulling all
charges posted within a date range.

Partner or Health System ID Facility or Hospital ID Department ID Department Name
1235 1452 101 ADMINISTRATION
1235 1452 140 SURGERY CENTER
1235 1452 150 SURGERY
1235 1452 225 FINANCIAL SERVICES
1235 1452 72000 2 NORTH
1235 1452 72010 2 SOUTH
1235 1452 75000 ULTRASOUND
1235 1452 76000 ANESTHESIOLOGY EAST
1235 1452 79200 CARDIOVASCULAR THORACIC UNIT
1235 1452 80000 RADIOLOGY GENERAL
Return to Legend tab
Department Dictionary File
The Department dictionary file includes all of your organization’s cost centers and their descriptions. The following table shows the expected format of the Department dictionary file:
Note: Make sure you upload the Department Dictionary file and the Department Volume Dictionary file before you load the Department Definition Fields file and the Department Labor
Standards file.
Partner or Health System ID Facility or Hospital ID Department ID Department Name Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Data Type
4 or 6* 4 or 6* 15 50 Maximum # of Characters
- - - - # of Decimal Places
- - - - Format
Premier-assigned code that
uniquely identifies an
OperationsAdvisor partnership (a
business entity that contains one
or more facilities, such as a
hospital, nursing home, or
physician office).
identifies a discrete facility
within a particular partnership.
Customer-assigned code
that identifies a unique
department or cost
center for accounting
purposes.
Customer-assigned name or
description for the corresponding
Department ID. Note: Department
Name is required.
Notes
* 4 = OAID, 6 = Entity code - either is accepted

Partner or Health System ID Facility or Hospital ID Volume ID Volume Name Volume Type
1235 1452 444 Acute Discharges 1
1235 1452 244 Acute Patient Days 1
1235 1452 450 Total Discharges 1
1235 1452 300 Total Patient Days 1
1235 1452 605 Patient Days - Observation 1
1235 1452 610 Patient Days - Acute 1
1235 1452 615 Patient Days - Pyschiatric/Dependency 1
1235 1452 617 Patient Days - Rehabilitation 1
1235 1452 888 Registrations - Total 1
1235 1452 500 Total Patient Days Including Obs 1
Facility Volume Dictionary File
The Facility Volume dictionary file includes facility-level statistics and their hospital-assigned identification codes. The following table shows the expected format of the Facility Volume dictionary
file:
Partner or Health System ID Facility or Hospital ID Volume ID Volume Name Volume Type Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Data Type
4 or 6* 4 or 6* 15 50 1 Maximum # of Characters
- - - - --- # of Decimal Places
- - - - --- Format
OperationsAdvisor
partnership (a business entity
that contains one or more
facilities, such as a hospital,
nursing home, or physician
office).
within a particular
partnership.
Customer-assigned
code that identifies a
unique workload or
statistic value.
description for the
corresponding Volume ID.
Note: Volume Name is
required.
Customer-assigned code (either 0, 1,
or 2) that identifies the type of data
included in the file:
0 - fixed data
1 - variable data
2 - rollup data
Note: If you do not enter a value in
this field, this field shows as not
defined during the data upload
process.
Notes

Partner or Health System ID Facility or Hospital ID Department ID Job Code ID Job Code Name
1235 1452 310 44000 PHYSICIAN RELATIONS MGR.
1235 1452 310 50500 NETWORK CLINICAL LIAISON
1235 1452 310 62000 ADMINISTRATIVE SECRETARY
1235 1452 310 62050 SECRETARY II
1235 1452 310 25455 ASSISTANT BUSINESS LIAISON
1235 1452 310 48910 BUSINESS LIAISON
1235 1452 310 21000 DIRECTOR - REGIONAL RELATION
1235 1452 310 777200 RN
1235 1452 310 777222 PROFESSIONAL
1235 1452 310 777244 CLERICAL
Department Job Code Dictionary File
The Department Job Code dictionary file includes a list of job code descriptions and their hospital-assigned codes by cost center. The following table shows the expected format of the
Department Job Code dictionary file:
Partner or Health System ID Facility or Hospital ID Department ID Job Code ID Job Code Name Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Data Type
- - - - - # of Decimal Places
- - - - - Format
OperationsAdvisor partnership
(a business entity that contains
one or more facilities, such as
a hospital, nursing home, or
physician office).
within a particular partnership.
department or cost
purposes.
Customer-assigned
code that identifies
a unique function
within a particular
department.
Customer-assigned name or description
for the corresponding Job Code ID.
Note: Job Code Name is required.
Notes

Partner or Health System ID Facility or Hospital ID Department ID Volume ID Volume Name Volume Type
1235 1452 6010 60101 PACU Cases 1
1235 1452 6010 60102 PACU Case Hours 1
1235 1452 62000 620001 2N Patient Days 1
1235 1452 62100 621001 2S Patient Days 1
1235 1452 62300 623001 3N Patient Days 1
1235 1452 62350 623501 3S Patient Days 1
1235 1452 62600 625001 4S Patient Days 1
1235 1452 62630 625301 4N Patient Days 1
1235 1452 89010 890101 Surgical Patient Days 1
1235 1452 56200 562001 Psych Patient Days 1
Department Volume Dictionary File
The Department Volume dictionary file identifies all of the departmental volume descriptions and hospital-assigned codes for each cost center. The following table shows the expected format of the
Department Volume dictionary file:
Note: Make sure you upload the Department Dictionary file and the Department Volume Dictionary file before you load the Department Definition Fields file and the Department Labor Standards file.
Partner or Health System ID Facility or Hospital ID Department ID Volume ID Volume Name Volume Type Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Data Type
4 or 6* 4 or 6* 15 15 50 1 Maximum # of Characters
- - - - - --- # of Decimal Places
- - - - - --- Format
(a business entity that
contains one or more
office).
within a particular
partnership.
Customer-assigned
a unique
department or cost
center for
accounting
purposes.
Customer-assigned
unique workload
volume or statistic
value.
Customer-assigned
name or description
for the corresponding
Volume ID. Note:
Volume Name is
required.
Customer-assigned code (either 0, 1, or
2) that identifies the type of data
included in the file:
0 - fixed data
1 - variable data
2 - rollup data
Note: If you do not enter a value in this
field, this field shows as not defined
during the data upload process.
Notes

Partner or Health System ID Facility or Hospital ID Department ID Account Number Account Description
1235 1452 2200 1000 RECOVERY ROOM LPN SALARY EXPENSE
1235 1452 2200 1001 RECOVERY ROOM RN SALARY EXPENSE
1235 1452 2200 1003 RECOVERY ROOM SUPERVISOR SALARY EXP
1235 1452 2200 1005 RECOVERY ROOM BEEPER SERVICE
1235 1452 7100 1200 MEDICAL OUTPT MINOR EQUIPMENT
1235 1452 7100 1205 MEDICAL OUTPT OFFICE SUPPLIES
1235 1452 7100 1210 MEDICAL OUTPT RN SALARY EXPENSE
1235 1452 8010 1310 ONCOLOGY MINOR EQUIPMENT
1235 1452 8010 1350 ONCOLOGY OFFICE EXPENSES
1235 1452 8010 1360 ONCOLOGY OFFICE SUPPLIES
General Ledger Dictionary File
The General Ledger dictionary file identifies all of the GL account numbers by hospital department. The following table shows the expected format of the General Ledger dictionary
file:
Partner or Health System ID Facility or Hospital ID Department ID Account Number Account Description Description
- - - - - Format
OperationsAdvisor
office).
Premier-assigned code
that identifies a discrete
facility within a particular
partnership.
Customer-assigned
unique department
or cost center for
accounting purposes.
GL account number Note: Account Description is required. Notes

Corporate Entity or ID Facility or ID Department ID Charge Code ID Charge Code Name
Charge Code
Weighting Volume ID
Volume Conversion
Factor
1235 1452 1700 40070 CMB-ELCTRCRDIOGRM 0.17 17001 1
1235 1452 1700 57956 F-PV NEW 65+ 2.06 17001 1
1235 1452 1700 51119 C-ANALYZE PCMKR SYSTEM 0.74 17001 1
1235 1452 1700 51576 PRF-RMV DVTLZD TISSUE WND 0.5 17001 1
1235 1452 1700 51511 INTL NRML NWBRN INPT 1.17 17001 1
1235 1452 1700 51604 EMER ROOM VISIT 1 0.33 17001 1
1235 1452 1700 59510 TRANSBRONCHIAL LUNG BX 3.81 17001 1
1235 1452 1700 59511 THORACENTESIS 1.54 17001 1
1235 1452 80010 59744 BRONCHOSCOPY W/BPSY 3.37 800101 1
1235 1452 80010 40651 EAR IRRIGATION 0.61 800101 1
Charge Code Dictionary File
The Charge Code dictionary file includes all of your organization’s charge codes, their descriptions, and your volume count methodologies. The following table shows the expected format of the Charge Code dictionary file:
Yellow Highlight = Optional
Corporate Entity or ID Facility or ID Department ID Charge Code ID Charge Code Name
Charge Code
Weighting Volume ID
Volume Conversion
Factor Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Alphanumeric Numeric Data Type
4 or 6* 4 or 6* 15 15 50 14 15 14 Maximum # of Characters
- - - - - 4 - 4 # of Decimal Places
- - - - - 0 - 0 Format
OperationsAdvisor
office).
that identifies a
discrete facility within
a particular
partnership.
Customer-
assigned code
that identifies a
unique
department or
cost center for
accounting
purposes.
Description of the charge code.
Note: Charge Code Name is
required.
RVU weighting for
the charge code.
Mapping to a
defined Volume ID;
may be blank.
Weighting for the charge
code as it relates to the
Volume ID (for example,
a patient day charge
would have a conversion
factor of “1,” an
observation hour would
have a factor of
“0.04167”).
Notes

Partner or Health System ID Facility or Hospital ID Quality Indicator ID Quality Indicator Name Type Desired Outcome
AJ128 AJ0001 1130605 Discharges C L
AJ128 AJ0001 1135001 ER Patient Complaints C L
AJ128 AJ0001 1131302 ER Risk Incidents C H
AJ128 AJ0001 1131304 Isolation Days C H
AJ128 AJ0001 1132204 Isolation Days C H
AJ128 AJ0001 1130604 Med Surg Risk Incidents C L
AJ128 AJ0001 1135000 Nursing Patient Complaints C L
AJ128 AJ0001 1130602 Nursing Risk Incidents C L
AJ128 AJ0001 1132203 Patient Complaints C L
AJ128 AJ0001 1130603 Patient Falls C L
AJ128 AJ0001 1132202 Risk Incidents C L
Quality Indicators Dictionary File
Partner or Health System ID Facility or Hospital ID Quality Indicator ID Quality Indicator Name Type Desired Outcome Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alpha Alpha Data Type
6 6 15 50 1 1 Maximum # of Characters
--- --- --- --- --- --- # of Decimal Places
--- --- --- --- --- --- Format
OperationsAdvisor
office).
partnership.
User defined code that
identifies a unique
quality indicator.
code for the corresponding
Quality Indicator ID.
User-defined code
(either C or P).
!C - count
P - percentage
!Note: Not case
sensitive
User-defined code (either H or L) that
identifies the desired outcome for the
quality indicator.
H = a high numerical value is desired
for the indicator.
L = a low numerical value is desired
for the indicator.
!Note: Not case sensitive
Notes

Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Volume ID Actual Volume Budget Volume Department Name Volume Name Physician NPI
1235 1452 21510 01092006 01222006 215101 132.91 0
1235 1452 21510 01232006 02052006 215101 226.59 0
1235 1452 21510 07252005 08072005 215101 59.18 0
1235 1452 21510 08082005 08212005 215101 181.27 0
1235 1452 21510 10172005 10302005 215101 13.29 0
1235 1452 21515 01092006 01222006 215151 110.9 0
1235 1452 21515 01232006 02052006 215151 214.62 0
1235 1452 21515 07252005 08072005 215151 27.78 0
1235 1452 21515 08082005 08212005 215151 100.8 0
1235 1452 21515 10172005 10302005 215151 843.542 0
Department Volumes File
The following table shows the expected format of the Department Volumes data file:
Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Volume ID Actual Volume Budget Volume Department Name Volume Name
National Provider
Identifier (NPI) Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Alphanumeric Alphanumeric Numeric Data Type
4 or 6* 4 or 6* 15 6 to 10 6 to 10 15 14 14 50 50 10 Maximum # of Characters
- - - - - - 4 4 - --- 0 # of Decimal Places
- - - Various Formats Various Formats - 0 0 - --- 0 Format
OperationsAdvisor
office).
that identifies a
discrete facility
within a particular
partnership.
Customer-
assigned code
that identifies a
unique
department or
cost center for
accounting
purposes.
Start and end dates will
typically be a span of
either a pay period or a
fiscal period, depending
on how reports will be
compiled. Premier
recommends bi-weekly
pay periods. The start
date must be earlier than
the end date.
!Acceptable: 7/1/2005,
7/1/05, 07/01/2005,
07012005, 07-01-2005,
07-01-05
Not Acceptable: 712005,
70105
compiled. Premier
the end date.
7/1/05, 07/01/2005,
07012005, 07-01-2005,
07-01-05
70105
Customer-assigned
unique workload
volume or statistic
value.
This field is utilized to
assist with automatic
addition of new
departments identified
during upload.
This field is
utilized to assist
with automatic
addition of new
volumes
identified during
upload.
National Provider
Identifier (NPI) - 9
numeric digits
followed by one
numeric check digit.
Notes

Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Job Code Regular Hours Overtime Hours Education Hours Orientation Hours Agency Hours Other Worked Hours Sick Hours Vacation Hours Holiday Hours Other Benefit Hours Budgeted Work Hours Budgeted Benefit Hours Regular Labor Expense Overtime Labor Expense Education Labor Expense Orientation Labor Expense Agency Labor Expense Other Worked Labor Expense Sick Labor Expense Vacation Labor Expense Holiday Labor Expense Other Benefit Labor Expense Bonus Labor Expense Budgeted Worked Expense Budgeted Benefit Expense Department Name Job Code Name
1235 1452 700 05162005 05292005 13125 805.2 0 0 0 0 0 0 0 0 0 0 0 6935.25 0 0 0 0 0 0 0 0 0 0 0 0
1235 1452 700 05162005 05292005 13130 79.5 0 0 0 0 0 80 0 0 0 0 0 902.1 0 0 0 0 0 0 0 0 0 0 0 0
1235 1452 700 05162005 05292005 13135 80 0.5 0 0 0 0 0 0 0 0 0 0 998.2 4.25 0 0 0 0 0 0 0 0 0 0 0
1235 1452 700 05162005 05292005 13140 80 0 0 0 0 0 0 0 0 0 0 0 1510.3 0 0 0 0 0 0 0 0 0 0 0 0
1235 1452 700 05162005 05292005 13145 40 0 0 0 0 0 0 0 0 0 0 0 650.6 0 0 0 0 0 0 0 0 0 0 0 0
1235 1452 700 05162005 05292005 13155 163 0.1 0 0 0 0 80 0 0 0 0 0 1359.5 55.88 0 0 0 0 479.5 0 0 0 0 0 0
1235 1452 700 05162005 05292005 13255 73 0 0 0 0 0 8 0 0 0 0 0 1578 0 0 0 0 0 201 0 0 0 0 0 0
1235 1452 700 05162005 05292005 85235 72 0 0 0 0 0 0 0 0 0 0 0 2119.54 0 0 0 0 0 0 0 0 0 0 0 0
1235 1452 80010 05162005 05292005 93520 80 2.5 0 0 0 0 0 0 0 0 0 0 1612.9 0 0 0 0 0 0 0 0 0 0 0 0
1235 1452 80010 05162005 05292005 93525 80 0 0 0 0 0 0 0 0 0 0 0 1610.5 0 0 0 0 0 0 0 0 0 0 0 0
Payroll Data at the Job Code Level File
The following table shows the expected format of the Payroll Data at the Job Code Level data file:
Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Job Code Regular Hours Overtime Hours Education Hours Orientation Hours Agency Hours Other Worked Hours Sick Hours Vacation Hours Holiday Hours Other Benefit Hours Budgeted Worked Hours Budgeted Benefit Hours Regular Labor Expense Overtime Labor Expense Education Labor Expense Orientation Labor Expense Agency Labor Expense Other Worked Labor Expense Sick Labor Expense Vacation Labor Expense Holiday Labor Expense Other Benefit Labor Expense Bonus Labor Expense Budgeted Worked Expense Budgeted Benefit Expense Department Name Job Code Name Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Alphanumeric Alphanumeric Data Type
4 or 6* 4 or 6* 15 6 to 10 6 to 10 10 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 50 50 Maximum # of Characters
- - - - - - 4 4 4 4 4 4 4 4 4 4 4 4 2 2 2 2 2 2 2 2 2 2 2 2 2 - - # of Decimal Places
- - - Various Formats Various Formats - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - - Format
OperationsAdvisor
office).
that identifies a
discrete facility
within a particular
partnership.
Customer-
assigned code
that identifies a
unique
department or
cost center for
accounting
purposes.
typically be a span of either a
pay period or a fiscal period,
depending on how reports will
be compiled. Premier
recommends bi-weekly pay
periods. The start date must
be earlier than the end date.
7/1/05, 07/01/2005,
07012005, 07-01-2005,
07-01-05
Not Acceptable: 712005, 70105
7/1/05, 07/01/2005,
07012005, 07-01-2005,
07-01-05
70105
If not separated
within the
organization,
include in
Education, Other
Worked, or Regular.
Do not include the on
call or shift
differential hours in
the Other Worked
Hours column
because you have
accounted for them
already in either the
Regular Hours or
Overtime Hours
fields.
Include the expense for on
call hours and shift
differential in the Other
Worked Expense column.
!If not separated within the
organization, include in
Education, Other Worked, or
Regular.
Include the expense for on call
hours and shift differential here.
Do not include the on call or shift
differential hours in the Other
Worked Hours column because
you have accounted for them
already in either the Regular
Hours or Overtime Hours fields.
This field is utilized
to assist with
automatic addition
of new departments
identified during
upload.
addition of new job
codes identified during
upload.
Notes

Partner or Health System ID
Home Facility or
Hospital ID
Department ID for
Home Department
Facility or Hospital ID
Where Worked
Department ID Where
Worked Start Date End Date Employee ID Employee Name Approved Hours per Pay Period Job Code Regular Hours Overtime Hours Education Hours Orientation Hours Agency Hours Other Worked Hours Sick Hours Vacation Hours Holiday Hours Other Benefit Hours Budgeted Work Hours Budgeted Benefit Hours Regular Labor Expense Overtime Labor Expense Education Labor Expense Orientation Labor Expense Agency Labor Expense Other Worked Labor Expense Sick Labor Expense Vacation Labor Expense Holiday Labor Expense Other Benefit Labor Expense Bonus Labor Expense Budgeted Worked Expense Budgeted Benefit Expense
Department Name Home
Department
Department Name
Where Worked
Job Code Description Physician NPI Physician Medicare Specialty
Code
1235 1452 2500 1452 2500 05292005 06112005 17625 JONES,VICKI M 80 14100 80 5.2 0 0 0 0 0 0 0 0 0 0 6935.25 0 0 0 0 0 0 0 0 0 0 0 0
1235 1452 2500 1452 2500 05292005 06112005 74534 BRANDON,JESSE K 60 14110 80 1 0 0 0 0 80 0 0 0 0 0 902.1 0 0 0 0 0 0 0 0 0 0 0 0
1235 1452 2500 1452 2500 05292005 06112005 56889 WARREN,JENA W 80 14120 80 0.5 0 0 0 0 0 0 0 0 0 0 998.2 4.25 0 0 0 0 0 0 0 0 0 0 0
1235 1452 2500 1452 2500 05292005 06112005 23450 DAVIDSON,PATRICK G 80 14130 80 0 0 0 0 0 0 0 0 0 0 0 1510.3 0 0 0 0 0 0 0 0 0 0 0 0
1235 1452 2500 1452 2570 05292005 06112005 93567 CURREY,ROBERT S 40 14140 40 0 0 0 0 0 0 0 0 0 0 0 650.6 0 0 0 0 0 0 0 0 0 0 0 0
1235 1452 2500 1452 2570 05292005 06112005 26789 SAMUEL,JAMES Q 80 14150 80 0 0 0 0 0 80 0 0 0 0 0 1359.5 55.88 0 0 0 0 479.5 0 0 0 0 0 0
1235 1452 2500 1452 3000 05292005 06112005 62522 MORRISON,RICHARD R 60 13700 80 0 0 0 0 0 8 0 0 0 0 0 1578 0 0 0 0 0 201 0 0 0 0 0 0
1235 1452 4000 1400 4000 05292005 06112005 24578 STOWERS,MISSY A 40 75500 72 3 0 0 0 0 0 0 0 0 0 0 2119.54 0 0 0 0 0 0 0 0 0 0 0 0
1235 1452 4000 1400 4000 05292005 06112005 45789 JAMERSON,WANDA R 60 92560 64 2.5 0 0 0 0 0 0 0 0 0 0 1612.9 0 0 0 0 0 0 0 0 0 0 0 0
1235 1452 4000 1400 4020 05292005 06112005 42884 DAVIS,PETER D 80 92575 80 0 0 0 0 0 0 0 0 0 0 0 1610.5 0 0 0 0 0 0 0 0 0 0 0 0
Payroll Data at the Employee Level File
The following table shows the expected format of the Payroll Data at the Employee Level data file:
Home
Department ID for
Home Department
Where Worked
Department ID Where
Worked Start Date End Date Employee ID Employee Name Approved Hours per Pay Period Job Code Regular Hours Overtime Hours Education Hours Orientation Hours Agency Hours Other Worked Hours Sick Hours Vacation Hours Holiday Hours Other Benefit Hours
Budgeted Worked
Hours Budgeted Benefit Hours Regular Labor Expense Overtime Labor Expense Education Labor Expense Orientation Labor Expense Agency Labor Expense Other Worked Labor Expense Sick Labor Expense Vacation Labor Expense Holiday Labor Expense Other Benefit Labor Expense Bonus Labor Expense Budgeted Worked Expense Budgeted Benefit Expense
Department Name
Home Department
Department Name
Where Worked Job Code Description National Provider Identifier (NPI)
Physician Medicare Specialty
Code Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Alphanumeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Data Type
4 or 6* 4 or 6* 15 4 or 6 15 6 to 10 6 to 10 15 30 3 10 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 14 50 50 50 10 4 Maximum # of Characters
- - - - - - - - - - - 4 4 4 4 4 4 4 4 4 4 4 4 2 2 2 2 2 2 2 2 2 2 2 2 2 - - 0 0 # of Decimal Places
- - - - - Various Formats Various Formats - - - - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - - 0 0 Format
OperationsAdvisor
office).
that identifies a
discrete facility
within a particular
partnership.
department or cost
purposes.
Start and end dates will typically
be a span of either a pay period
or a fiscal period, depending on
how reports will be compiled.
Premier recommends bi-weekly
pay periods. The start date must
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005,
07-01-2005, 07-01-05
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005,
07-01-2005, 07-01-05
If you are uploading names as last
name, first name, put quotes
around the name so that the
application does not misread the
comma separating the last and first
names. Be sure to put the comma
separating the name from the next
value outside the end quote.
!Example: 252,452,4000,“Smith,
Mike”,80
The approved number of hours the
employee will work per pay
period.
If not separated within
the organization, include
in Education, Other
Worked, or Regular.
Do not include the on
call or shift
differential hours in
the Other Worked
Hours column because
you have accounted
for them already in
either the Regular
Hours or Overtime
Hours fields.
Include the expense for
on call hours and shift
!If not separated within the
Education, Other Worked,
or Regular.
If not separated within the
Education, Other Worked, or
Regular.
Include the expense for on call
hours and shift differential here.
Do not include the on call or
shift differential hours in the
Other Worked Hours column
because you have accounted for
them already in either the
Regular Hours or Overtime
Hours fields.
Customer-assigned name
or description for the
corresponding Job Code
ID. Note: Job Code
Name is required.
National Provider Identifier (NPI) - 9
numeric digits followed by one numeric
check digit.
Medicare Physician Specialty -
list below - Specialty code must
match a pre-existing specialty
code
Notes
1 Physician/General Practice
* 4 = OAID, 6 = Entity code - either is accepted 2 Physician/General Surgery
3 Physician/Allergy/ Immunology
5 Physician/Anesthesiology
6 Physician/Cardiovascular Disease (Cardiology)
8 Physician/Family Practice
9 Physician/Interventional Pain Management
10 Physician/Gastroenterology
11 Physician/Internal Medicine
12 Physician/Osteopathic Manipulative Treatment
13 Physician/Neurology
16 Physician/Obstetrics & Gynecology
18 Physician/Ophthalmology
19 Oral Surgery (Dentist only)
22 Physician/Pathology
24 Physician/Plastic and Reconstructive Surgery
25 Physician/Physical Medicine and Rehabilitation
26 Physician/Psychiatry
28 Physician/Colorectal Surgery (Proctology)
29 Physician/Pulmonary Disease
30 Physician/Diagnostic Radiology
32 Anesthesiology Assistant
33 Physician/Thoracic Surgery
34 Physician/Urology
35 Chiropractic
36 Physician/Nuclear Medicine
37 Physician/Pediatric Medicine
38 Physician/Geriatric Medicine
39 Physician/Nephrology
40 Physician/Hand Surgery
41 Optometry
42 Certified Nurse Midwife
43 Certified Registered Nurse Anesthetist
44 Physician/Infectious Disease
46 Physician/Endocrinology
47 Independent Diagnostic Testing Facility
48 Podiatry
49 Ambulatory Surgical Center
50 Nurse Practitioner
51 Medical Supply Company with Orthotist
52 Medical Supply Company with Prosthetist
53 Medical Supply Company with Orthotist-Prosthetist
55 Individual Certified Orthotist
56 Individual Certified Prosthetist
57 Individual Certified Prosthetist-Orthotist
58 Medical Supply Company with Pharmacist
59 Ambulance Service Provider
60 Public Health or Welfare Agency
61 Voluntary Health or Charitable Agency1
62 Psychologist
63 Portable X-Ray Supplier
64 Audiologist
65 Physical Therapist in Private Practice
67 Occupational Therapist in Private Practice
68 Psychologist, Clinical
69 Clinical Laboratory
71 Registered Dietitian or Nutrition Professional
72 Physician/Pain Management
73 Mass Immunizer Roster Biller2
74 Radiation Therapy Center
75 Slide Preparation Facility
77 Physician/Vascular Surgery
78 Physician/Cardiac Surgery
79 Physician/Addiction Medicine
80 Licensed Clinical Social Worker
81 Physician/Critical Care (Intensivists)
82 Physician/Hematology
83 Physician/Hematology-Oncology
84 Physician/Preventive
85 Physician/Maxillofacial Surgery
86 Physician/Neuropsychiatry
88 Unknown Supplier/Provider Specialty4
89 Certified Clinical Nurse Specialist
90 Physician/Medical Oncology
91 Physician/Surgical Oncology
92 Physician/Radiation Oncology
93 Physician/Emergency Medicine
94 Physician/Interventional Radiology
95 Part B CAP Drug Vendor5
97 Physician Assistant
98 Physician/Gynecological Oncology
99 Physician/Undefined Physician type7
873 All Other Suppliers
966 Optician

Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date CPT Code Actual Volume Budget Volume Department Name Physician NPI
1235 1452 21510 01092006 01222006 76093 1932 0
1235 1452 21510 01232006 02052006 76390 512 0
1235 1452 21510 07252005 08072005 76947 32 0
1235 1452 21510 08082005 08212005 76498 191 0
1235 1452 21510 10172005 10302005 76506 130 0
1235 1452 21510 10312005 11132005 76800 1100.2 0
1235 1452 21510 11282005 12112005 76942 2145.1 0
1235 1452 21510 12122005 12252005 76975 270.3 0
1235 1452 21510 12262005 01082006 76977 100.5 0
1235 1452 21510 01092006 01222006 76986 84 0
CPT Volumes File
The following table shows the expected format of the CPT Volumes data file:
Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date CPT Code Actual Volume Budget Volume Department Name
National Provider
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Alphanumeric Numeric Data Type
4 or 6* 4 or 6* 15 6 to 10 6 to 10 15 14 14 50 10 Maximum # of Characters
- - - - - - 4 4 - 0 # of Decimal Places
- - - Various Formats Various Formats - 0 0 - 0 Format
OperationsAdvisor
office).
that identifies a
discrete facility
within a particular
partnership.
Customer-assigned
code that
identifies a unique
department or cost
center for
accounting
purposes.
be a span of either a pay period or
a fiscal period, depending on how
reports will be compiled. Premier
periods. The start date must be
earlier than the end date.
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005,
07-01-2005, 07-01-05
Start and end dates will typically be a
span of either a pay period or a fiscal
period, depending on how reports will
be compiled. Premier recommends
bi-weekly pay periods. The start date
must be earlier than the end date.
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005, 07-01-2005,
07-01-05
This field is utilized
to assist with
automatic addition
of new departments
identified during
upload.
National Provider
numeric digits
followed by one
Notes

Partner or Health System ID Facility or Hospital ID Start Date End Date Volume ID Actual Volume Budget Volume Volume Name
1235 1452 01092006 01222006 4001 23725 0
1235 1452 01232006 02052006 4001 23525 0
1235 1452 07252005 08072005 4001 25587 0
1235 1452 08082005 08212005 4001 25220 0
1235 1452 10172005 10302005 4001 22327 0
1235 1452 10312005 11132005 4002 22252 0
1235 1452 11282005 12112005 4002 22849 0
1235 1452 12122005 12252005 4002 22248 0
1235 1452 12262005 01082006 4002 25587 0
1235 1452 01092006 01222006 4002 25220 0
Facility Volumes File
The following table shows the expected format of the Facility Volumes data file:
Partner or Health System ID Facility or Hospital ID Start Date End Date Volume ID Actual Volume Budget Volume Volume Name Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Alphanumeric Data Type
4 or 6* 4 or 6* 6 to 10 6 to 10 15 14 14 50 Maximum # of Characters
- - - - - 4 4 - # of Decimal Places
- - Various Formats Various Formats - 0 0 - Format
OperationsAdvisor
office).
that identifies a
discrete facility
within a particular
partnership.
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005,
07-01-2005, 07-01-05
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005,
07-01-2005, 07-01-05
Customer-assigned code that
identifies a unique workload
volume or statistic value.
This field is
utilized to assist
with automatic
addition of new
volumes identified
during upload.
Notes

Partner or Health System ID Facility or Hospital ID Start Date End Date Quality Indicator ID Actual Results Quality Indicator Name
AJ128 AJ0001 10012006 10142006 1135001 2 ER - Patient Complaints
AJ128 AJ0001 10012006 10142006 1132201 0 Patient Falls
Quality Indicator Data File
The Quality Indicator data file allows you to load quality outcomes data. The table below shows each field required for this data file. All are required unless otherwise noted.
Partner or Health System ID Facility or Hospital ID Start Date End Date Quality Indicator ID Actual Results Quality Indicator Name Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Alphanumeric Data Type
4 or 6* 4 or 6* 6 to 10 6 to 10 10 14 50 Maximum # of Characters
- - - - - 4 - # of Decimal Places
- - Various Formats Various Formats - 0 - Format
OperationsAdvisor
office).
that identifies a
discrete facility
within a particular
partnership.
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005,
07-01-2005, 07-01-05
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005,
07-01-2005, 07-01-05
This identifier is hospital
determined.
addition of new quality
indicators identified during
upload.
Notes

Partner (Health System) ID Facility (Hospital) ID Department ID Start Date End Date Account Number Actual Dollars Budget Dollars Department Name Account Name
1235 1452 1234 01092006 01222006 1000 223019 0 Dept 1234 Tele Food
1235 1452 1234 01232006 02052006 1001 347567 0 Dept 1234 Tele Office Supplies
1235 1452 1234 07252005 08072005 1003 7456 0 Dept 1234 Tele Labor - RN Reg
1235 1452 1234 08082005 08212005 1005 45678 0 Dept 1234 Tele Labor - LPN Reg
1235 1452 1234 10172005 10302005 1200 24567 0 Dept 1234 Tele Labor - LPN OT
1235 1452 1234 10312005 11132005 1205 75245 0 Dept 1234 Tele Labor - LPN OT
1235 1452 1234 11282005 12112005 1300 267765 0 Dept 1234 Tele Labor - Tech OT
1235 1452 1234 12122005 12252005 1310 4563 0 Dept 1234 Tele Labor - Tech OT
1235 1452 1234 12262005 01082006 1350 63657 0 Dept 1234 Tele Minor Eqmt
1235 1452 1234 01092006 01222006 1360 5656 0 Dept 1234 Tele Supplies-Other
General Ledger Data File
The following table shows the expected format of the General Ledger data file:
Partner (Health System) ID Facility (Hospital) ID Department ID Start Date End Date Account Number Actual Dollars Budget Dollars Department Name* Account Name* Description
Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Alphanumeric Numeric Numeric Alphanumeric Alphanumeric Data Type
4 or 6 4 or 6 15 7 or 8 7 or 8 20 14 14 50 50 Maximum # of Characters
- - - - - - 4 4 - - # of Decimal Places
- - - Various Formats Various Formats - 0 0 - - Format
compiled. Premier
the end date.
Acceptable: 7/1/2005,
7/1/05, 07/01/2005,
07012005
70105
typically be a span of either
a pay period or a fiscal
period, depending on how
reports will be compiled.
Premier recommends bi-
weekly pay periods. The
start date must be earlier
than the end date.
Acceptable: 7/1/2005,
7/1/05, 07/01/2005,
07012005
70105
addition of new
departments identified
during upload.
This field is
utilized to assist
with automatic
addition of new GL
Accounts
identified during
upload.
Notes

Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Charge Code Actual Charge Count Budget Charge Count Physician NPI
1235 1452 1700 01092006 01222006 40070 2346 0
1235 1452 1700 01232006 02052006 57956 453 0
1235 1452 1700 07252005 08072005 51119 345 0
1235 1452 1700 08082005 08212005 51576 634 0
1235 1452 1700 10172005 10302005 51511 3456 0
1235 1452 1700 10312005 11132005 51604 457 0
1235 1452 1700 11282005 12112005 59510 455 0
1235 1452 1700 12122005 12252005 59511 785 0
1235 1452 80010 12262005 01082006 59744 678 0
1235 1452 80010 01092006 01222006 40651 78 0
Charge Level Data File
The following table shows the expected format of the Charge Level data file:
Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Charge Code Actual Charge Count Budgeted Charge Count
National Provider
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Data Type
4 or 6* 4 or 6* 15 6 to 10 6 to 10 15 14 14 10 Maximum # of Characters
- - - - - - 4 4 0 # of Decimal Places
- - - Various Formats Various Formats - 0 0 0 Format
OperationsAdvisor
office).
that identifies a
discrete facility
within a particular
partnership.
Customer-
assigned code
that identifies a
unique
department or
cost center for
accounting
purposes.
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005,
07-01-2005, 07-01-05
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012006,
07-01-2005, 07-01-05
National Provider
numeric digits
followed by one
Notes

Partner or Health System ID Facility or Hospital ID Start Date End Date MS-DRG Patient Count
NC9991 NC3333 1/2/15 1/2/16 9 100
NC9992 NC3334 1/2/15 1/2/16 10 200
NC9993 NC3335 1/2/15 1/2/16 11 300
NC9994 NC3336 1/2/15 1/2/16 12 400
NC9995 NC3337 1/2/15 1/2/16 13 500
MS-DRG Patient Count File
The following table shows the expected format of the MS-DRG Patient Count file:
Partner or Health System ID Facility or Hospital ID Start Date End Date MS-DRG Patient Count Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Number Data Type
4 or 6* 4 or 6* 6 to 10 6 to 10 15 14 Maximum # of Characters
- - mm/dd/yyyy mm/dd/yyyy - 4 Format
physician office).
that identifies a
discrete facility
within a particular
partnership.
depending on how reports
will be compiled. Premier
7/1/05, 07/01/2005,
07012005, 07-01-2005,
07-01-05
70105
depending on how reports
will be compiled. Premier
7/1/05, 07/01/2005,
07012006, 07-01-2005,
07-01-05
70105
Notes

Effective Date Partner or Health System ID Facility or Hospital ID Hospital Volume ID Premier Volume ID Conversion Factor
5162006 1235 1452 A100 100 1
5162006 1235 1452 A100 100 1
5162006 1235 1452 A114 114 1
5162007 1235 1452 A120 120 1
5162007 1235 1452 A125 125 1
Facility Volume Mapping File
All of the facility statistics are required fields. You can assign your own hospital statistics code or user Premier’s codes for data reporting. The following table shows the expected format of the
Facility Volume mapping file:
Effective Date Partner or Health System ID Facility or Hospital ID Hospital Volume ID Premier Volume ID Conversion Factor Description
Numeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Data Type
7 or 8 4 or 6* 4 or 6* 20 10 8 Maximum # of Characters
- - - - - - # of Decimal Places
Various Formats - - - - 0 Format
The acceptable date formats
are various. See the examples:
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005
70105, 07-01-2005, 07-01-05
OperationsAdvisor
office).
that identifies a
discrete facility
within a particular
partnership.
Notes

Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Premier Department ID
5162006 1235 1452 A6000 6125
5162006 1235 1452 A6010 6131
5162006 1235 1452 A6020 6120
5162007 1235 1452 A6030 6131
5162007 1235 1452 A6040 6028
Department Mapping File
The Department mapping file assigns your cost centers to the Premier standard list of departments. The following table shows the expected
format of the Department mapping file:
Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Premier Department ID Description
6 to 10 4 or 6* 4 or 6* 15 15 Maximum # of Characters
Various Formats - - - - Format
The acceptable date formats are
various. See the examples:
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005,
07-01-2005, 07-01-05
physician office).
that identifies a
discrete facility
within a particular
partnership.
department or cost center
for accounting purposes.
Notes

Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Hospital Volume ID Premier Department ID Premier Volume ID Conversion Factor
5162006 1235 1452 A6000 60001 6125 61251 1
5162006 1235 1452 A6010 60101 6131 61311 1
5162006 1235 1452 A6020 60201 6120 61201 1
5162007 1235 1452 A6030 60301 6131 61311 1
5162007 1235 1452 A6040 60401 6028 60281 1
Department Volume Mapping File
The Department Volume mapping file assigns your cost center volumes to the Premier standard list of department volumes. The following table shows the expected format of the Department Volume mapping file:
Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Hospital Volume ID Premier Department ID Premier Volume ID Conversion Factor Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Data Type
6 to 10 4 or 6* 4 or 6* 15 20 15 10 8 Maximum # of Characters
- - - - - - - 4 # of Decimal Places
Various Formats - - - - - - 0 Format
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005, 07-01-2005,
07-01-05
Premier-assigned code that uniquely
identifies an OperationsAdvisor
partnership (a business entity that
contains one or more facilities, such
as a hospital, nursing home, or
physician office).
that identifies a
discrete facility
within a particular
partnership.
Notes

Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Hospital Job Code Premier Department ID Premier Job Code Allocation Percentage
5162006 1235 1452 7800 005B 6020 CL065 100
5162006 1235 1452 8000 010C 6027 MG040 50
5162006 1235 1452 8000 010C 6027 PR060 50
5162007 1235 1452 8200 005A 6027 CL150 100
5162007 1235 1452 8200 006A 6027 CN070 100
Department Job Code Mapping File
The Department Job Code mapping file includes hospital job codes that are being mapped to Premier standard job codes.
Notes:
The upload feature will evaluate job code mappings by effective date.
The mapping allocation for any one department job code must equal 100% by effective date.
You can choose to map a hospital’s job code to multiple Premier department and job codes; however, the total allocation percentage for each hospital’s job code must equal 100%.
Example: For effective date 1/01/2007, you may want to map your hospital department code 8000 and job code 010C to two Premier department and job codes. The total allocation percentage for your hospital
department code 8000 and job code must equal 100%. In this example, job code 010C in department 8000 acts part-time as RN and part-time as a nurse manager. Thus, 50% of the hours are allocated to the nursing skill
mix category and 50% of the hours are allocated to the management skill category.
Facility Department Code Facility Job Code Premier Department Code Premier Job Code Allocation %
8000 010C
6027 MG040 50
6027 PR060 50
Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Hospital Job Code Premier Department ID Premier Job Code Allocation Percentage Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Data Type
6 to 10 4 or 6* 4 or 6* 15 10 15 15 8 Maximum # of Characters
- - - - - - - 4 # of Decimal Places
Various Formats - - - - - - 0 Format
are various. See the
examples:
7/1/05, 07/01/2005,
07012005, 07-01-2005,
07-01-05
70105
OperationsAdvisor
office).
that identifies a
discrete facility
within a particular
partnership.
You can choose to map your
hospital’s job codes to
multiple Premier department
and job codes; however, the
total allocation percentage
for each hospital’s job code
must equal 100%.
You can choose to map
your hospital’s job codes
to multiple Premier
department and job
codes; however, the total
allocation percentage for
each hospital’s job code
must equal 100%.
Enter the percentage
value as an actual
value (not decimal
value). For example,
enter 100% as 100 or
enter 50% as 50.
Notes

Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Account Number Premier Department ID
Premier Comparative Account
Category Code
5162006 1235 1452 A6040 1000 6028 1000
5162006 1235 1452 A6040 2000 6028 2000
5162006 1235 1452 A6040 3000 6028 3000
5162007 1235 1452 A6305 1000 6023 1000
5162007 1235 1452 A6310 2000 6023 2000
General Ledger Mapping File
The General Ledger mapping file assigns your department accounts to the Premier standard list of account categories. The following table shows the expected format of the General Ledger mapping file:
Effective Date Partner or Health System ID Facility or Hospital ID Hospital Department ID Account Number Premier Department ID
Premier Comparative Account
Category Code Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Data Type
6 or 10 4 or 6* 4 or 6* 15 20 15 4 Maximum # of Characters
- - - - - - - # of Decimal Places
Various Formats - - - - - - Format
are various. See the
examples:
7/1/05, 07/01/2005,
07012005, 07-01-2005,
07-01-05
!Not Acceptable: 712005,
70105
(a business entity that contains
one or more facilities, such as a
physician office).
that identifies a
discrete facility
within a particular
partnership.
GL account number Values are:
1000 - Labor
2000 - Supply
3000 - Other
4000 - Not Categorized
5000 - Not Submitted
!Note: The record will be
rejected if the Premier
Comparative Account Category
name does not match one of the
above values.
Notes

Partner or Health System
ID
Facility or Hospital
ID First Name Last Name Title Email ID Facility Access Codes Role
Telephone
Number OA Productivity View ID
Value Associated with OA
Productivity View
NC1235 NC1452 VICKI JONES SUPERVISOR VJONES@PREMIERHOSPITAL.COM NCNC1452 User 7045551212 D 2500
NC1235 NC1452 JOSEPH BRANDON MANAGER JBRANDON@PREMIERHOSPITAL.COM NC1452:NC1990:NC4321 User 7045553424 D 2500
NC1235 NC1452 JENA WARREN VP JWARREN@PREMIERHOSPITAL.COM NC1452 Exec 7045554444 A 300
NC1235 NC1452 PAULA DAVIDSON VP PDAVIDSON@PREMIERHOSPITAL.COM NC1452 Exec 7045551717 A 300
NC1235 NC1452 ROBERT CURREY MANAGER RCURREY@PREMIERHOSPITAL.COM NC1452:NC1990:NC4321 User 7045555151 D 2570
NC1235 NC1452 JIMMY SAMUEL VP JSAMUEL@PREMIERHOSPITAL.COM NC1452:NC1990:NC4321 Exec 7045558282 F NC1452
NC1235 NC1452 RONALD MORRISON SUPERVISOR RMORRISON@PREMIERHOSPITAL.COM NC1452 User 7045552345 D 2510
NC1235 NC1452 MISSY STOWERS MANAGER MSTOWERS@PREMIERHOSPITAL.COM NC1452 Labor 7045559784 F NC1452
NC1235 NC1452 WILLIAM JAMERSON MANAGER WJAMERSON@PREMIERHOSPITAL.COM NC1452 User 7045515672 A 100
NC1235 NC1452 PETER DAVIS SUPERVISOR PDAVIS@PREMIERHOSPITAL.COM NC1452 User 7045554812 D 2510
User Registration File for the Bulk User Registration Process
The Bulk User Registration process automates user registration and creates multiple user IDs for the Productivity application. Your Premier Consultant performs this process for you after you submit an Excel
spreadsheet with the necessary data for the User Registration file. This process prevents each user in your facility from having to register individually for an ID using Premier’s web-based registration form.
Notes:
· In this file, you must use the specified Premier Health System and Premier Facility ID codes. OA IDs are not valid in this file.
· During the implementation process (initial setup), the Bulk User Registration process is used to create multiple user IDs and update existing user IDs as appropriate.
After initial setup, you will add or modify user IDs using the web-based online registration process.
Partner or Health System
ID
ID First Name Last Name Title Email ID Facility Access Codes Role Telephone Number OA Productivity View ID Value Associated with OA Productivity View Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Alphanumeric Alphanumeric Data Type
6 6 20 20 20 255 N/A 6 10 1 15 Maximum # of Characters
- - - - - - - - - - - # of Decimal Places
- - - - - - - - XXXXXXXXXX - - Format
The specified Premier ID
code that uniquely
identifies an
OperationsAdvisor
partnership (a business
entity that contains one or
more facilities, such as a
physician office).
Note: Be sure to use the
Premier ID code. OA IDs
are not valid in this file.
The specified
Premier ID code that
identifies a discrete
facility within a
particular
partnership.
Note: Be sure to use
the Premier IDs. OA
IDs are not valid in
this file.
The first name
of the user.
The last name
of the user.
Customer-
assigned
professional
designation of
the employee.
Customer-assigned email address of the
user. The email address will be the user’s
login ID.
The list of the specified Premier IDs
for the facilities that the user will
have the ability to access.
Note: Be sure to use the Premier
IDs. OA IDs are not valid in this file.
Please confirm these IDs with your
Premier consultant first.
!If the user has access to one facility,
enter the Premier ID for the primary
facility that the user belongs to.
!If the user has access to multiple
facilities, enter the Premier IDs for
all of the facilities in one field
separated by a colon with no spaces,
such as:
NC9999:NC0000:AA1234
One of the following values that
identifies the role of this user
within the Productivity
application.
!Admin - System Administrator
Labor - Labor Coach
Exec - Executive
User - General User
!For a detail description of these
roles, see “Login Rights” and
“Access Permissions” in Chapter
3.
The user’s area code and
telephone number.
If there is no value for this
field, enter the facility’s
telephone number.
This is a recommended field. If you do
not complete this field, you will have to
manually set up each user’s
performance view using the Manage
User Permissions function after the user
IDs are created by your Premier
Consultant.
One of the following codes that
identifies the type of aggregated data
that will display on the user’s OA
Productivity page.
!C = Corporate
R = Region/Corporation
F = Facility
A = Administrative Group
D = Department
!In the next field, you will identify the
specific facility, administrative group, or
department.
This is a recommended field. If you do not complete this
field, you will have to manually select the specific value that
will display for the user on the OA Productivity page using the
Manage User Permissions function after you receive the user
ID from your Premier Consultant.
!Please ensure that the code you enter exists within the
application.
!The application does not cross-check data among the Role
(Excel column H), OA Productivity View ID (Excel column J),
and the Value Associated with OA Productivity View (Excel
column K) fields. In other words, an error message would not
display if you assigned a corporate OA Productivity view to a
user role.
!The code that identifies the specific corporation,
corporation/region, facility, administrative group, or
department that displays on the OA Productivity page.
Notes
In the Prior Field, If You Entered Then Enter
C Your Corporation code
R Region or Corporation
code
F Premier ID for the
Facility
A Administrative code
D Department code

Partner or Health System ID Facility or Hospital ID User ID
Department
or Admin
ID
Department or Admin
Identifier Owner Auto-Distribute View
NC1235 NC1452 VJONES 2500 D 1 1 1
NC1235 NC1452 JBRANDON 2500 D 0 0 1
NC1235 NC1452 JWARREN 300 A 1 1
NC1235 NC1452 PDAVIDSON 300 A 1 0
NC1235 NC1452 RCURREY 2570 D 1 1 1
NC1235 NC1452 JSAMUEL 2570 D 0 1 1
NC1235 NC1452 RMORRISON 2510 D 0 0 1
NC1235 NC1452 MSTOWERS 2510 D 1 1 1
NC1235 NC1452 WJAMERSON 100 A 1 1
NC1235 NC1452 PDAVIS 2510 D 0 1 1
User Permissions File
You upload the User Permissions file to add and maintain users and their associated rights.
You can export data for user permissions.
When you upload the User Permissions file, you will overwrite any existing user permissions for the same user IDs.
Upon upload, the application verifies that the user ID and the department exist. If the application determines that a user ID or
department does not exist, the application creates an error and displays it in the Data Upload Error Report.
Notes on Establishing Department Owners through the Upload File:
The application verifies that no more than one owner is assigned to a department.
If more than one owner is assigned to the same department in the upload file, the last owner processed in the upload file is setup as the department owner. The owners processed before the last owner in the upload file will not be setup with owner rights.
If a user is assigned as an owner to multiple departments in the upload file, the user will be listed on multiple rows in the upload file: once for each department of which he or she is the assigned owner.
Partner or Health System ID Facility or Hospital ID User ID
Department ID or Admin
ID
Department or Admin
Identifier Owner Auto Distribute View Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Data Type
4 or 6* 4 or 6* 255 20 1 1 1 1 Maximum # of Characters
- - - - --- - - - # of Decimal Places
- - - - --- - - - Format
OperationsAdvisor
office).
that identifies a
discrete facility
within a particular
partnership.
Premier-assigned
ID for the user.
The application
verifies that the
user ID is valid.
The customer-assigned
unique department or
administrative group.
!In the next field, you
identify this code as an
administrative or
department reporting
definition.
!Note: If you export user
permissions, this data is
listed in the Code field on
the Export User
Permissions page.
A designator that
identifies the code in
the previous field:
!A = administrative
D = department
R = region
C = corporation
!Note: If you export
user permissions, this
data is listed in the
Level field on the
Export User Permissions
page.
Note: Use this field for
departments only. Leave this
field blank for administrative
groups. A value (either 0 or 1)
that identifies whether this
user is the department owner:
!0 indicates the user is not the
department owner.
1 indicates the user is the
department owner. When you
designate a user as a
department owner, the user
automatically receives view
and auto-distribute
permissions.
!
A value (either 0 or 1) that
identifies whether this user
receives the department or
administrative auto-distributed
performance report:
!0 indicates that the application
will not auto-distribute the
report to the user.
1 indicates that the application
will auto-distribute the report to
the user. If you select this
option, the user automatically
receives view rights.
A value (either 0 or 1) that
identifies whether this user has
the ability to view the
department or administrative
performance report online:
!0 indicates the user does not
have view permissions.
1 indicates the user has view
permissions.
Notes

ID Reporting Definition Name
Reporting Definition
Code
Department ID
Fixed Staffing or FTE
Internal Department
Category
Minimum Variable
Staffing FTE Threshold Type
Exclude From Rollup
Report
Skill Mix Target All
Skills Uncategorized
Skill Mix Target
Clerical
Skill Mix Target
Exec
Skill Mix
Target
Management
Skill Mix
Target Nursing
LPN
Skill Mix
Target
Nursing RN
Skill Mix Target
Nursing Other
Nursing
Skill Mix Target
Other Clinical
Skill Mix Target
Professional Non-
Nursing
Skill Mix Target
Support
Skill Mix
Target
Technical
Time Period Cycle
Effective Date
Time Period Cycle
Code
1235 1452 ADMINISTRATION 8311 8311 4 5 0 F Y 0.0 55.0 45.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1/2/99 1
1235 1452 EMERGENCY ROOM 6230 6230 0 3 0 D N 0.0 15.0 0.0 5.0 50.0 20.0 0.0 10.0 0.0 0.0 0.0 1/2/99 Biweekly-1
1235 1452 HOME HEALTH 8211 8220:8023 0 5 0 F N 0.0 40.0 0.0 20.0 0.0 0.0 0.0 0.0 40.0 0.0 0.0 1/2/99 2
1235 1452 OPERATING ROOM 6210 6210 0 2 0 D N 0.0 0.0 0.0 10.0 0.0 25.0 0.0 55.0 10.0 0.0 0.0 1/2/99 1
1235 1452 2 NORTH 6023 6023 0 1 0 D N 0.0 10.0 0.0 5.0 20.0 40.0 0.0 25.0 0.0 0.0 0.0 1/2/99 2
1235 1452 2 SOUTH 6025 6025 0 1 0 D N 0.0 10.0 0.0 5.0 20.0 40.0 0.0 25.0 0.0 0.0 0.0 1/2/99 Biweekly-1
1235 1452 ULTRASOUND 7042 7042 0 4 0 D N 0.0 5.0 0.0 7.0 0.0 0.0 0.0 3.0 85.0 0.0 0.0 1/2/99 Biweekly-1
1235 1452 ANESTHESIOLOGY EAST 7080 7080 0 2 0 D N 0.0 6.0 0.0 4.0 0.0 27.0 0.0 42.0 10.0 11.0 0.0 1/2/99 Biweekly-1
1235 1452 PLANT OPS 8060 8060 0 6 0 F N 0.0 5.0 0.0 11.0 0.0 0.0 0.0 0.0 0.0 49.0 35.0 1/2/04 2
1235 1452 RADIOLOGY 7040 6025 0 4 0 D N 0.0 17.0 0.0 6.0 0.0 0.0 0.0 2.0 75.0 0.0 0.0 6/2/04 1
Department Definition Fields File
The following table shows the expected format of the Department Definition Fields department reporting definitions file:
Notes:
· Make sure you upload the Department Dictionary file and the Department Volume Dictionary file before you load the Department Definition Fields file and the Department Labor Standards file.
· This file accommodates a reporting department that has one or more departments/cost centers rolling up to the individual reporting department.
ID Reporting Definition Name
Reporting Definition
Code Department ID Fixed Staffing or FTE
Internal Department
Category
Minimum Variable
Staffing FTE
Threshold Type
(Department-Defined or
Facility Defaults)
Exclude From Rollup
Report
Skill Mix Target - All
Skills/Uncategorized
Skill Mix Target -
Clerical
Skill Mix Target
- Exec
Skill Mix
Target -
Management
Skill Mix
Target -
Nursing – LPN
Skill Mix
Target -
Nursing – RN
Skill Mix Target -
Nursing – Other
Nursing
Skill Mix Target
- Other
Clinical
Skill Mix Target -
Professional Non-
Nursing
Skill Mix Target
- Support
Skill Mix
Target -
Technical
Time Period Cycle
Effective Date
Time Period Cycle
Code Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Alphanumeric Alphanumeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Numeric Alphanumeric Alphanumeric Data Type
4 or 6* 4 or 6* 50 15 15 8 1 8 1 1 8 8 8 8 8 8 8 8 8 8 8 6 to 10 15 Maximum # of Characters
- - --- --- --- 4 --- 4 - - 4 4 4 4 4 4 4 4 4 4 4 - - # of Decimal Places
- - --- --- --- 0 --- 0 --- --- 0 0 0 0 0 0 0 0 0 0 0 Various Formats Format
OperationsAdvisor
office)
Premier-assigned
discrete facility
within a particular
partnership
description for the
corresponding department
reporting definition code.
Note: The value for the
department name in this
field updates the department
name in the application
when the file is uploaded.
If there is no value for this
field, leave this field blank.
Customer-assigned
a unique department
or cost center for
accounting purposes.
The list of department/cost
center codes that you want
to roll up into a single
definition. Separate the
codes with a colon (no
spaces); for example:
8220:8023:8024
!If the department reporting
definition is to contain a
single department/cost
center, enter the code that
you entered in the Reporting
Definition Code column.
!Note: Although the maximum
number of characters for
each code is 15, you can
enter an unlimited number of
characters in this column.
Worked FTE required for
workload that is not driven by
the key indicator, such as
recurring meetings.
!If there is no value for this
field, enter 0. Do not leave
this field blank.
Customer-assigned
code (0-6) that
identifies the
department category:
!0 = Not Assigned
1 = Nursing Units
2 = Surgical Services
3 = Emergency
Department
4 = Ancillary Clinical
(such as PT, OT, Lab,
Radiology, and Clinics
that your facility
operates)
5 = Back-Office/
Support (such as
Executive Office,
Human Resources, and
Staff Education)
6 = Facilities (such as
Plant Ops)
The minimum number of
worked FTE necessary to
operate the department;
typically is applied only
when volumes are too
low for practical
application of the
worked hours per unit
labor standard.
(D or F) that identifies
the threshold type:
!D = Department-defined
thresholds
F = Facility default
thresholds
!This field is not case
sensitive.
Customer-assigned
code (Y or N) that
indicates whether to
include or exclude the
department from the
rollup report. This
field is not case
sensitive.
!Y = The application
excludes the
department from the
report.
N = The application
includes the
department in the
report
value as an actual
value (not decimal
enter 35.5% as 35.5
!Note: You cannot
enter a negative
value.
value as an actual
value (not decimal
value). For
example, enter
35.5% as 35.5
!Note: You cannot
enter a negative
value.
Enter the
percentage
value as an
actual value
(not decimal
value). For
example, enter
35.5% as 35.5
!Note: You
cannot enter a
negative value.
Enter the
percentage
value as an
actual value
(not decimal
value). For
example,
enter 35.5% as
35.5
!Note: You
cannot enter
a negative
value.
Enter the
percentage
value as an
actual value
(not decimal
value). For
example, enter
35.5% as 35.5
!Note: You
cannot enter a
negative value.
Enter the
percentage
value as an
actual value
(not decimal
value). For
example,
enter 35.5%
as 35.5
!Note: You
cannot enter
a negative
value.
Enter the
percentage value
as an actual value
(not decimal
value). For
example, enter
35.5% as 35.5
!Note: You cannot
enter a negative
value.
Enter the
percentage
value as an
actual value
(not decimal
value). For
example, enter
35.5% as 35.5
!Note: You
cannot enter a
negative value.
Enter the
percentage value
as an actual value
(not decimal
value). For
example, enter
35.5% as 35.5
!Note: You cannot
enter a negative
value.
Enter the
percentage
value as an
actual value
(not decimal
value). For
example, enter
35.5% as 35.5
!Note: You
cannot enter a
negative value.
Enter the
percentage
value as an
actual value
(not decimal
value). For
example,
enter 35.5% as
35.5
!Note: You
cannot enter a
negative
value.
The acceptable date
formats are various.
See the examples:
7/1/05, 07/01/2005,
07012005, 07-01-2005,
07-01-05
Not Acceptable:
712005, 70105
Notes

Partner or Health System ID Facility or Hospital ID
Reporting
Definition Code Effective Date
Lower Productivity Index
Threshold Target Productivity Index
Upper Productivity
Index Threshold
Lower Labor Index
Threshold
Target Labor
Index
Upper Labor
Index Threshold
1235 1452 6230 07012006 92 100 110 90 100 110
1235 1452 6210 07012006 88 100 110 90 100 110
1235 1452 6023 07012006 88 100 105 90 100 110
1235 1452 6025 07012006 88 100 105 90 100 110
1235 1452 7042 07012006 93 100 110 90 100 110
1235 1452 7080 07012006 92 100 110 90 100 110
1235 1452 7040 07012006 92 100 110 90 100 110
Department Thresholds File
The following table shows the expected format of the Department Thresholds department reporting definitions file.
Note: The Department Thresholds file is only necessary if you are defining department-specific thresholds.
· If you will use the facility-level thresholds for all the departments, then this file is not necessary.
· If you have some departments with their own specific thresholds, then only include the departments with their own specific thresholds.
Reporting
Department ID Effective Date
Lower Productivity Index
Threshold Target Productivity Index
Upper Productivity
Index Threshold
Lower Labor Index
Threshold
Target Labor
Index
Upper Labor
Index Threshold Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Numeric Numeric Numeric Data Type
4 or 6* 4 or 6* 15 6 to 10 8 8 8 8 8 8 Maximum # of Characters
- - --- --- 4 4 4 4 4 4 # of Decimal Places
- - --- Various Formats 0 0 0 0 0 0 Format
OperationsAdvisor
office).
that identifies a
discrete facility
within a particular
partnership.
Customer-
assigned code
that identifies a
unique
department or
cost center for
accounting
purposes.
are various. See the examples:
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005,
07-01-2005, 07-01-05
The limit used to indicate
when productivity
performance has fallen
below acceptable limits and
should be investigated.
Enter the percentage value
as an actual value (not
decimal value). For
example, enter 90.5% as
90.5.
The expected level of
productivity performance.
Enter the percentage value
decimal value). For
example, enter 100% as
100.
The limit used to
indicate when
productivity
performance has
exceeded
acceptable limits
and should be
investigated.
Enter the
percentage value as
an actual value (not
decimal value). For
example, enter
110% as 110.
The limit used to
indicate when labor
expense has fallen
below acceptable
limits and should be
investigated.
Enter the
percentage value as
decimal value) . For
example, enter 90%
as 90.
The expected
level of labor
expense.
Enter the
percentage value
as an actual value
(not decimal
value). For
example, enter
100% as 100.
The limit used to
indicate when
labor expense has
exceeded
acceptable limits
and should be
investigated.
Enter the
percentage value
as an actual value
(not decimal
value). For
example, enter
110% as 110.
Notes

Facility or
Hospital ID
Reporting
Department ID Effective Date Workload Volume ID
Workload Volume ID
Department Code Standard Type
Worked Hours per Unit
Target
Labor Expense per
Unit Target
Secondary
Worked Hours per
Unit Target
Secondary Labor
Expense per Unit
Target
Paid Hours per
Unit Target Key Volume
1235 1452 8311 07012006 300 Facility Budgeted 0.24 12.78 0.23 12.76 0.26 Y
1235 1452 6230 07012006 62301 6230 Budgeted 2.8 264 2.75 239 3.08 N
1235 1452 8211 07012006 300 Facility Budgeted 0.4 16 0.38 14.6 0.44 N
1235 1452 6210 07012006 62101 6210 Budgeted 12.8 360 11.9 282 14.3 N
1235 1452 6023 07012006 60231 6023 Budgeted 9.4 222.75 9.35 216.2 10.34 Y
1235 1452 6025 07012006 60251 6025 Budgeted 8.9 253.5 8.88 232 9.8 N
1235 1452 7042 07012006 70421 7042 Budgeted 1.4 39 1.3 36 1.54 N
1235 1452 7080 07012006 70802 7080 Budgeted 3.8 383 3.6 369 4.18 N
1235 1452 8060 07012006 80601 8060 Budgeted 0.5 10.95 0.48 10.67 0.55 Y
1235 1452 7040 07012006 70401 7040 Budgeted 0.72 15.3 0.68 14.75 0.8 Y
Department Labor Standards File
The following table shows the expected format of the Department Labor Standards department reporting definitions file.
Note: Make sure you upload the Department Dictionary file and the Department Volume Dictionary file before you load the Department Definition Fields file and the Department Labor Standards file.
Facility or
Hospital ID
Reporting
Department ID Effective Date Workload Volume ID
Workload Volume ID
Department Code Standard Type
Worked Hours per Unit
Target
Labor Expense
per Unit Target
Secondary
Worked Hours per
Unit Target
Secondary Labor
Expense per Unit
Target
Paid Hours per
Unit Target Key Volume Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Numeric Numeric Alphanumeric Data Type
4 or 6 4 or 6 15 6 to 10 15 15 20 8 14 8 14 8 1 Maximum # of Characters
- - --- --- --- --- - 4 2 4 2 4 # of Decimal Places
- - --- Various Formats --- --- - 0 0 0 0 0 Format
OperationsAdvisor
office).
Premier-assigned
code that
identifies a
discrete facility
within a
particular
partnership.
Customer-
assigned code
that identifies a
unique
department or
cost center for
accounting
purposes.
The acceptable date
formats are various. See
the examples:
7/1/05, 07/01/2005,
07012005, 07-01-2005,
07-01-05
70105
workload volume or
statistic value for this
department.
!You may enter a facility
volume code or a
department volume code.
Enter the Department
Code in which the
volume in the previous
field (Workload Volume
ID) resides.
!If you wish to use a
facility volume as your
workload volume, enter
the word Facility or
facility here.
A reference that you define, which
identifies how the standard was
developed. Several types of standards
can be used. This is a free-text,
alphanumeric field; but spaces are not
accepted.
Some examples are:
·       Budgeted based on budgeted
information
·       Engineered based on a detailed
study of the time required to complete
each task in the department
·       Historical based on historical
performance
·       Comparative based on a peer
group from Premier’s benchmarking
tool, OperationsAdvisor
This optional field
gives you the
ability to measure
against a
secondary target.
!If there is no value
for this field,
leave this field
blank.
This optional field
gives you the
ability to measure
against a
secondary target.
for this field,
leave this field
blank.
This optional field
gives you the
ability to measure
against a
secondary target.
for this field,
leave this field
blank.
Designate a key
volume for a
department.
Y = select a Key
Volume for the
associated
department.
N = the volume is not
the Key Volume for a
department.
Note: Make sure to
confirm that there is
only one effective Key
Volume at a time for
each department.
!This is an optional
field. If left blank,
system defaults to N
Notes

Reporting
Department ID Effective Date Overtime % Target Agency Percentage Target Ed/Orient Percentage Target Notes
1235 1452 8311 05292005 0 0 3
1235 1452 6230 05292005 3 3 5
1235 1452 8211 05292005 0 0 4
1235 1452 6210 05292005 4 5 4 Decreased Ed/Orient based on staffing levels
1235 1452 6023 05292005 5 8 2
1235 1452 6025 05292005 5 8 4
1235 1452 7042 05292005 3 0 4
1235 1452 7080 05292005 4 1 4
1235 1452 8060 05292005 0 0 5
1235 1452 7040 05292005 3 0 5
Overtime, Agency, and Education Target Percentages File
The following table shows the expected format of the Overtime, Agency, and Education Target Percentages department reporting definitions file.
Note: The Overtime, Agency, and Education Target Percentages file is currently setup for defining department-specific targets.
Reporting
Department ID Start Date Overtime % Target Agency % Target Ed/Orient % Target Notes Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Numeric Alphanumeric Data Type
4 or 6* 4 or 6* 15 6 to 10 8 8 8 4000 Maximum # of Characters
- - --- --- 4 4 4 --- # of Decimal Places
- - --- Various Formats 0 0 0 --- Format
OperationsAdvisor
office).
that identifies a
discrete facility
within a particular
partnership.
Customer-
assigned code
that identifies a
unique
department or
cost center for
accounting
purposes.
Start and end dates will typically be a span
of either a pay period or a fiscal period,
depending on how reports will be compiled.
Premier recommends bi-weekly pay periods.
The start date must be earlier than the end
date. The acceptable date formats are
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005, 07-01-2005,
07-01-05
The target percentage for
paid hours worked at an
overtime rate for this
department.
!Enter the percentage value
decimal value). For
example, enter 3.5% as 3.5
The target percentage of
hours worked that a
contract non-employee can
be paid for in this
department.
!Enter the percentage value
decimal value). For
example, enter 3.5% as 3.5
The target percentage of
worked hours spent on
education and/or receiving
orientation for this
department.
!Enter the percentage value as
an actual value (not decimal
value). For example, enter
3.5% as 3.5
Any notes that pertain to the target percentages. Notes

Partner or Health System ID Facility or Hospital ID Reporting Definition Code Start Date End Date Administrator Comments
1235 1452 6210 01012005 06112005 Construction of new OR suites from January to June restricted volume.
1235 1452 6023 03012006 12312006 4 new beds opened 3/1/06
Report Comments File
The following table shows the expected format of the Report Comments department reporting definitions file:
Partner or Health System ID Facility or Hospital ID Department ID Start Date End Date Administrator Comments Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Data Type
4 or 6* 4 or 6* 15 6 to 10 6 to 10 4000 Maximum # of Characters
- - --- --- --- --- # of Decimal Places
- - --- Various Formats Various Formats --- Format
OperationsAdvisor
partnership (a business
entity that contains one or
more facilities, such as a
physician office).
within a particular
partnership.
earlier than the end date. The
acceptable date formats are
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005,
07-01-2005, 07-01-05
periods. The end date must be
later than the start date. The
acceptable date formats are
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005,
07-01-2005, 07-01-05
These report comments generate on the Department Performance Report as
a footer for the specified time.
!Example: Construction of OR suites from March to August restricted volume.
Notes

Reporting
Key Quality Indicator
ID Target Indicator Name
Quality Indicator 2nd
Quality Indicator 3rd
Quality Indicator 4th
AJ128 AJ0001 113060 10012006 1135000 0 Nursing - Patient Complaints 1130602 0 Nursing Risk Incidents 1130603 0 Patient Falls 1130604 0 Med Surg - Risk Incidents 1130605 0 Discharges
AJ128 AJ0001 113130 10012006 1135001 0 ER - Patient Complaints 1131302 0 ER Risk Incidents 1131303 0 Patient Falls 1131304 0 Isolation Days 1131305 0 Discharges
AJ128 AJ0001 113220 10012006 1132201 0 Patient Falls 1132202 0 Risk Incidents 1132203 0 Patient Complaints 1132204 0 Isolation Days 1132205 0 Discharges
Department Quality Indicator File
The following table shows the expected format of the Department Quality Indicator data file:
Reporting
Key Quality Indicator
Quality Indicator 2nd
Quality Indicator 3rd
ID Target
Indicator
Name
ID Target Indicator Name Description
Alphanumeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Alphanumeric Alphanumeric Numeric Alphanumeric Alphanumeric Numeric Alphanumeric Alphanumeric Numeric Alphanumeric Alphanumeric Numeric Alphanumeric Data Type
6 6 15 6 to 10 15 8 50 15 8 50 15 8 50 15 8 50 15 8 50 Maximum # of Characters
--- --- --- --- --- 4 --- --- 4 --- --- 4 --- --- 4 --- --- 4 --- # of Decimal Places
--- --- --- MMDDYYYY --- --- --- --- --- --- --- --- --- --- --- --- --- --- --- Format
(a business entity that
contains one or more
office)
partnership.
Required The acceptable date
formats are various. See
the examples:
7/1/05, 07/01/2005,
07012005, 07-01-2005,
07-01-05
70105
At least one quality
indicator ID is
required per
definition. The first
indicator listed for
the department
reporting definition
will be the "Key
Quality Indicator."
value as an actual
value (not decimal
enter 35.5% as 35.5.
!Note: You cannot
enter a negative
value.
indicator ID is
required per
the department
will be the "Key
Quality Indicator."
value as an actual value
(not decimal value). For
example, enter 35.5% as
35.5
!Note: You cannot enter
a negative value.
indicator ID is
required per
the department
will be the "Key
Quality Indicator."
Enter the
percentage value as
decimal value). For
example, enter
35.5% as 35.5.
Note: You cannot
enter a negative
value.
indicator ID is required
per department
reporting definition.
The first indicator
listed for the
definition will be the
"Key Quality Indicator."
Enter the
percentage value as
an actual value
(not decimal
value). For
example, enter
35.5% as 35.5.
Note: You cannot
enter a negative
value.
indicator ID is
required per
the department
will be the "Key
Quality Indicator."
Enter the
percentage value
as an actual value
(not decimal
value). For
example, enter
35.5% as
35.5.Note: You
cannot enter a
negative value.
Notes

Partner or Health System ID Facility or Hospital ID Department ID Date Volume ID Actual Volume Budget Volume Department Name Volume Name Physician NPI
1235 1452 21510 01012005 215101 132.91 0
1235 1452 21510 01012006 215101 226.59 0
1235 1452 21510 01012007 215101 59.18 0
1235 1452 21510 01012008 215101 181.27 0
1235 1452 21510 01012009 215101 13.29 0
1235 1452 21515 01012010 215151 110.9 0
1235 1452 21515 01012011 215151 214.62 0
1235 1452 21515 01012012 215151 27.78 0
1235 1452 21515 01012013 215151 100.8 0
1235 1452 21515 01012014 215151 843.542 0
Legend Tab
Daily Department Volume History File
The following table shows the expected format of the Daily Department Volume History data file:
Partner or Health System ID Facility or Hospital ID Department ID Date Volume ID Actual volume Budget Volume
Department
Name Volume Name
National Provider
Numeric Alphanumeric Alphanumeric Alphanumeric Alphanumeric Numeric Numeric Alphanumeric Alphanumeric Numeric Data Type
6 6 6 to 10 15 14 14 50 50 10 Maximum # of Characters
--- --- --- --- - 4 4 - - 0 # of Decimal Places
--- --- --- Various Formats - 0 0 - - 0 Format
Premier-assigned code that uniquely
identifies an OperationsAdvisor
partnership (a business entity that
contains one or more facilities, such
as a hospital, nursing home, or
physician office).
partnership.
!Acceptable: 7/1/2005, 7/1/05,
07/01/2005, 07012005,
07-01-2005, 07-01-05
Customer-
assigned code
that identifies a
unique workload
volume or
statistic value.
This field is
utilized to assist
with automatic
addition of new
departments
identified during
upload.
Customer-
assigned name
or description
for the
corresponding
Volume ID.
Note: Volume
Name is
required.
National Provider
numeric digits
followed by one
Notes

Premier OA Operations Advisor Specification

Premier OA Operations Advisor Specification

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