This document provides an overview of development project planning and management. It discusses key concepts like the project cycle, stakeholder analysis, logical framework analysis, and monitoring and evaluation. The project cycle typically involves identification, appraisal, negotiation, implementation, monitoring, and evaluation stages. Tools like stakeholder analysis and logical frameworks are used during planning to design clear objectives and ensure stakeholder participation. Regular monitoring tracks project performance, while evaluation assesses overall impact and lessons learned. Managing the trade-offs between comprehensive planning and flexibility is also discussed.

1. Project Planning 1: Development Project Planning Overview

3. “ If you don’t know where you are going, any road will get you there”

11. Generic Project Cycle Identification Appraisal Negotiation and Approval Implementation & Monitoring Evaluation

12. Generic Project Cycle Exercise: Who does each stage? Identification Appraisal Negotiation and Approval Implementation & Monitoring Evaluation

13. Some examples of project cycle methods

15. Asian Development Bank

16. World Bank

17. International Fund for Agricultural Development

24. Example: Problem Tree Sufficient Funds Best Practice Water Administration Low Rate of Disease Low Infant Mortality High Productivity High Incomes Low Infant Mortality High Incomes High Productivity Low Infant Mortality High Incomes Low Rate of Disease High Productivity Low Infant Mortality High Incomes Low Rate of Disease High Productivity Low Infant Mortality High Incomes Low Rate of Disease High Productivity Low Infant Mortality High Incomes Best Practice Water Administration Few Houses Connected Low Rate of Disease High Productivity Low Infant Mortality High Incomes Best Practice Water Administration No Access to CLEAN WATER Low Rate of Disease High Productivity Low Infant Mortality High Incomes Not Enough Works Funds Broken Down Water System Bureaucratic Water Administration Too much Disease Low Worker Productivity High Infant Mortality Low Incomes CAUSES EFFECTS CORE PROBLEM

26. Stakeholder Analysis: List Secondary Primary Participation Influence on project Importance to Project Key Interests Stakeholders

27. Stakeholder Analysis: List Example: School Attendance May be high Medium – depends on approach High – implementers? Their job, role, respect Teachers Maybe small High – control children Have authority over the children Child’s future Parents Involved at various stages Small – they do what they are told The target group Get work School Age Children Participation Influence on project Importance to Project Key Interests Stake-holders

28. Stakeholder Analysis: Matrix Low Influence High Influence High Potential Significance or Importance Low Importance Influential stakeholders but with less importance for outputs. They affect outcome of activities and need careful management The interests of these should be monitored to ensure that they are not negatively affected Project Managers will need good working relationships with these stakeholders to ensure support for project activities May need special initiatives if needs are to be met. The Target Group should be here

29. Stakeholder Analysis: Matrix Low Influence High Influence High Potential Significance or Importance Low Importance Elders Monks Women’s Association Teachers Dept of Education Children

31. Example: Problem Tree Sufficient Funds Best Practice Water Administration Low Rate of Disease Low Infant Mortality High Productivity High Incomes Low Infant Mortality High Incomes High Productivity Low Infant Mortality High Incomes Low Rate of Disease High Productivity Low Infant Mortality High Incomes Low Rate of Disease High Productivity Low Infant Mortality High Incomes Low Rate of Disease High Productivity Low Infant Mortality High Incomes Best Practice Water Administration Few Houses Connected Low Rate of Disease High Productivity Low Infant Mortality High Incomes Best Practice Water Administration No Access to CLEAN WATER Low Rate of Disease High Productivity Low Infant Mortality High Incomes Not Enough Works Funds Broken Down Water System Bureaucratic Water Administration Too much Disease Low Worker Productivity High Infant Mortality Low Incomes CAUSES EFFECTS CORE PROBLEM

32. Becomes: Objective Tree Sufficient Funds Best Practice Water Administration Low Rate of Disease Low Infant Mortality High Productivity High Incomes Low Infant Mortality High Incomes High Productivity Low Infant Mortality High Incomes Low Rate of Disease High Productivity Low Infant Mortality High Incomes Low Rate of Disease High Productivity Low Infant Mortality High Incomes Low Rate of Disease High Productivity Low Infant Mortality High Incomes Best Practice Water Administration All Houses Connected Low Rate of Disease High Productivity Low Infant Mortality High Incomes Best Practice Water Administration Adequate Clean WATER Low Rate of Disease High Productivity Low Infant Mortality High Incomes Sufficient Funds Good Water System Best Practice Water Administration Low Rate of Disease High Productivity Low Infant Mortality High Incomes MEANS ENDS DESIRABLE STATE If necessary, revise statements, delete objectives that appear unrealistic and add new objectives.

34. Take a Break

37. Gantt Chart

39. Logframe More detail in the Logframe session Milestones Activities (Inputs) Outputs Purpose Assumptions Risks MOVs Means of Verification OVIs Objectively Verifiable Indicators Goal

47. Take a break

53. Trade Offs: Too much project planning? Amount of planning Cost

57. Thank you GrKuN

58. Produced by Tony Hobbs Health Unlimited, Ratanakiri, Cambodia www.healthunlimited.org With the support of Australian Volunteers International www.australianvolunteers.com © 2009 HU. Use with Acknowledgement