this presentation is to assist managers of schools to familiarize themselves with leadership and management of schools. the presentation highlights the various responsibilities of staff and support staff. when done with this presentation you can get to be a super man in management and administration of schools.

1. By Jamlick Bosire:
Oct. 2015

2. Schools are expected to prepare their
students/pupils well in all areas.
A school which concentrates only on one area
is likely to be disappointed by the ultimate
results of examinations and the type of
students/pupils leaving the school.
The scenario in most schools is to concentrate
on the curriculum and the co-curricular
activities ignoring the hidden curriculum.

3. The hidden curriculum is crucial in a school.
Through the hidden curriculum, a school
develops qualities of integrity and habits of
service in its students which in turn enhances
teaching and learning hence academic
success.
Teaching and learning is based on the
curriculum i.e. the core curriculum which
examines planned academic programs, the
co-curriculum which helps to enhance the
physical welfare of students and the hidden
curriculum.

4. Hidden curriculum refers to the unwritten,
unofficial, and often unintended lessons,
values, and perspectives that students learn
in school.
The hidden-curriculum concept is based on the
recognition that students absorb lessons in
school that may or may not be part of the
formal course of study—for example, how
they should interact with peers, teachers,
and other adults; how they should perceive
different races, groups, or classes of people;
or what ideas and behaviors are considered
acceptable or unacceptable.

5. Students:
It affects the students attitudes, maturity
growth and behavior.
Teachers:
Punctuality, the way teachers interact with
each other and personality of each of the
teachers
Core functions of a school are oriented towards
total development of a student i.e. mental,
physical, social and moral development. Such
a development creates a happy and
harmonious school.

6. 1. Enhance teaching
2. Enhances learning

7. Leaders have followers and provide the
inspiration, the glue that holds people
together to work for vision.
Efficiency and effectiveness of any head
teacher is judged by the quality of services
offered in the school.
In schools, the factors contributing to effective
learning are as follows:
 Effective teaching 75%
 Effective use of text books 15%
 Use of appropriate facilities 9%
 Teacher support system

8. From the above:
Supervision as well as advising for
quality assurance is important.
As a leader, therefore he/she should:
• Inspire his staff by winning their
trust
• Foster learning and critical inquiry
through reflection
• Delegate responsibilities and ensure
that the delegate executes
responsibly and promptly

9. • Promote warm and open honest
interpersonal relationship
• Provide symbolic figure for the school to
emulate by being exemplary, ensuring
continuity and stability in the school
• Present ideas concerning the school and
fulfill the emotional role for institution.

10. • Inspirational attractive to others and
the ability to leverage this esteem to
motivate others.
• Cooperation- works well with others
• Optimism- very sure of achievements
• Role model- lead by example
• Result oriented- prioritizing activities
to spend time where results most
accrue.

11. • Rejection of determinism- belief in
one’s ability to make difference.
• Ability to encourage and nurture
those that report to them
• Self knowledge
• Awareness of environment-
understands the environment in
which they work in
• Empathy- understanding what others
say rather than listening to how they
say it

12. • Integrity- the integration of outward actions
and inner values
• Sense of humor- people work better when
they are happy.

13. 1. Leaders have a vision for schools that they
constantly share and promote
2. Leaders communicate clearly and
effectively
3. Leaders devote themselves and all
necessary resources to achievement
4. Leaders collaborate and cooperate with
others
5. Leaders persevere and take the “long
view”
6. Leaders support, develop and nurture staff

14. • Leaders hold themselves and others
responsible and accountable
• Leaders never stop learning and honing their
skills
• Leaders have the courage to take informed
risks- leaders recognize that not everyone
may support change. They work to win
support and take action in support of their
vision even in the face of opposition.

15. 1. Will to manage
2. Knowledge of management process
3. Intellectually capable
4. Ability to command respect
5. Good communication skills
6. Integrity
7. Loyalty
8. Good personality

16. 1. Ensure the school serves its purpose –
efficiency in learning/moulding responsible
young citizen
2. To design and maintain the stability of the
operations of the institution
3. To take charge of strategy making and
adopt the institution in a controlled way to
changes in its environment
4. To serve as the key informational link
between the institution and the
environment

17. Deputy head teacher is responsible to the head
for the following:
1. Organizing and administering the approved
school curriculum. i.e.
• Drawing up schools daily routine
• Coordinating the drawing up of the school’s
timetable
2. Assisting in the budgeting, collection,
expending, keeping records and accounting
for the school funds

18. 3. Competence in basic principles of education
management i.e.
• Planning, organizing, coordinating and
controlling
• Team building
• Time management
• Weekly attendance register
4. Human management i.e.
• Building up of high standards of discipline in
school
• Articulation of adherence and compliance of
daily routine.
• Permission to be away in school

19. • Coordination and assisting other in
performance of co-curricular activities
• Supervision of teaching process and regular
inspection of students books
• Coordinating the supervision, motivation
appraisal and development of non-teaching
staff
5. Participatory involvement in the overall
school management i.e.
• Secretary to all staff meetings
• Competence in managing an office –
awareness of internal inspection role of the
head teacher

20. • In attendance of the school board meetings,
PTA meetings, taking minutes
6. Management maintenance of physical
resources e.g. keeping the school clean
7. Teaching the subject of specialization
8. Chairman tender committee.

21. 1. Manages and coordinates a department
• Promotes efficiency
• Schemes of work
• Record of work maintenance
• Record of tests
• Specifying subject syllabuses for each
classes
• Maintaining text books and equipment
inventories

22. • Working out needs and priorities or his/her
department
• Coordinating the maintenance of pupil
performance records by all in the
department
• Coordinating the methodology and teaching
methods and reviewing them from time to
time.
2. Resource management
3. Chairs departmental meetings, inducts new
members into the department, supervision
and carrying out inspection within the
department.
4. Teaching subject of specialization.

23. 1. Planning and preparing learning materials
2. Carrying out all teaching and learning
activities as assigned, planned and targeted
3. Assisting in the management of the school
i.e. class teacher; staff on duty; patron of
students clubs; guidance and counseling
4. Agent for improving school community
relations image

24. 1. Present in a school
A teacher cannot teach in absenteeism. All
lessons are compulsory for both teacher
and the student. At the end, the bulk of
time is spending with the student in class.
There is no known good substitute for this.
2. Punctuality
This is expected at all times for both teacher
and the student

25. 3. Level preparedness
A teacher should go to class prepared totally
for the lesson and remain in class throughout
the lesson
4. Preps
Setting assignments for prep and checking that
the work set is done regularly is part and
parcel of our responsibility as teachers.
5. School time
Chief inspector of schools recommendation
(ministry of education policy) is that the
teaching load be 27 lessons per week.

26. The extra time is supposed to be spent as
follows:
• Preparation of lessons
• Evaluation of previous lesson
• Monitoring assignments and marking quizzes
and tests
• Drawing strategies for better performance
during the next lesson
• Attention to weak students and slow learners
• Interaction with colleagues in the
department on the school work.

27. The so called free time is not free time. It is
the time when the teacher should be in
school and working. Presence in school has a
positive impact on the teacher’s class work
and the total responsibility. A teacher is a
full time teacher in the school.

28. 1. Preparation of school budgets, receiving
revenue and responsible for the
expenditure of all monies in the school
received in.
2. Planning and implementation of
development projects for the school based
on priorities
3. Appoints or terminates members of non-
teaching staff in accordance with their
terms and conditions of service

29. 4. Reviewing discipline cases of
students/pupils and making
recommendations on action to be taken by
disciplinary committee in case of serious
disciplinary problems.
5. Maintenance of high spiritual tone and high
ideals among staff and pupils of the school

30. • Act with integrity, loyalty, honesty,
tolerance and compassion
• Relate well with authority
• Have a sense of humor
• Demonstrate ability to forgive and accept
forgiveness
• Demonstrates an acceptance of other people
• Exhibits self discipline
• Demonstrates willingness to learn
• Exhibit a positive outlook on life

31. • Communicate effectively with adults and
students
• Must be healthy and should have a
respectable disposition and be honest in all
aspects of his/her role
• Use a variety of tools and maintenance of
equipment
• Maintain positive and consistent personal
management and discipline strategies
• Maintai good relationships with members of
the school community

32. • Have the ability to report any difficulties
with students to senior administrative staff
where necessary
• Be competent in or willing to learn the use of
gardening equipment to maintain a high level
of grounds appearance

33. • Effectively maintain grounds to high
standards of appearance
• Effectively maintain waste management to a
high standard.
• Property fencing and maintenance as
required.
• Be punctual on all occasions as far as
possible, forwarding appropriate apologies
when necessary as well as being responsible
with confidential matters.

34. • Be diligent with duties as per assigned work
schedules and rosters
• Report areas of maintenance needed to the
property overseer
• Perform other duties as required.

35. 1. Establish menus in cooperation with
administrator.
2. Prepare meals for students/pupils
3. Serve meals to students/pupils
4. Clean and maintain utensils necessary to
prepare meals
5. Clean and maintain area where meals are
served, if separate from classroom area.
6. Prepare food orders in cooperation with
administrator.
7. Other duties as assigned related to food
service at local sites.

36. • Responsible for implementing and
maintaining all office and school
recordkeeping systems;
• Prepares, creates, and composes letters,
reports, bulletins, and other documents for
the school or instructional programs;
• answers routine correspondence for the
administrator;
• Acts as liaison between the school site and
the general public by researching and
conveying information concerning rules,
regulations, policies, and laws;
• greets and directs visitors;

37. • Prepares, sorts and delivers mail within the
Office and other sites;
• Prepares the school's conference rooms for
meetings;
• Delivers board agendas and documents to
board members' homes;
• Does servicing of equipment and furniture;
• replaces electric bulbs;
• Moves filing cabinets, desks and chairs when
required;
• Assists in the tasks assigned to the printing
room; receives; performs custodial work as
required.

38. • Addresses standard inquiries by letter,
phone, e-mail, fax or personal contact;
• Ensures that appropriate calendars of
activities are maintained for the school
including establishment of schedules for
parent conferences, Individualized Education
Program (IEP) meetings, school visitors, and
other meetings;
• Assists in the process of registering new
students;
• Coordinates and schedules transportation for
students and staff
• Assists in the development of office
procedures;

39. • Carrying out security procedures for school
buildings and grounds. The routine and non-
routine opening and closing of school
premises and grounds.
• Preventing trespass on the school premises or
grounds and in some cases, ensuring that
unauthorized parking of vehicles does not
occur.
• Respond when school alarm system is set off
and arrange for the system to be re-set.
• Replacing light bulbs/tubes if necessary and
reporting any defects in the lighting systems
to the head teacher immediately.