1. Presentation Skills
HOW TO PREPARE
HOW TO PRESENT
SHL1013 Professional English 5 October 2012

2. Presentations
 Can be ideas, concepts, or issues
 Can be recorded for transmission or
presented in person
 Can be transmitted to a person or
group
 Includes the sender and the medium
 Good presentation skills can be
developed.
SHL1013 Professional English 5 October 2012

3. Presentation Skills
 Planning is the first step
 Preparation or practice is the second step
 Aspects in the development of a good
presentation
 Self Centered (Self)
 Audience Centered (Audience)
 Subject Centered (Material)
 “I want (who) to (what) (where, when and
how) because (why)”
SHL1013 Professional English 5 October 2012

4. Presentation Guide Questions
 What do you want to present (content)?
 Why do you want to present (purpose)?
 Where will you be presenting (place)?
 How do you want to present (words to
be used or not, number of words or
slides to be used)
 What does your audience need?
SHL1013 Professional English 5 October 2012

5. Analyze Target Receivers
 What are they interested in?
 What do they want?
 What do they already know?
 What do they need to know?
 What are their expectations from this
presentation?
 How will they benefit from this
presentation?
SHL1013 Professional English 5 October 2012

6. Hierarchy
 State the objective of the presentation
 Collect material from a variety of sources
 Select the content to meet their needs
 Arrange the content to meet their needs
 Arrange points logically and sequentially
 Anticipate questions; prepare answers
 Print or prepare to email handouts
SHL1013 Professional English 5 October 2012

7. Structure
 For a 30-minute presentation
2 to 2.5 minutes for the opening/beginning
 20 to 21 minutes for the middle section
 2 to 3 minutes for the closing/end
 5 minutes for the questions
 Sequence: logical and easy to understand
 Interim summaries: Recaps
 Clear separation of each section or topic
 Value of visuals, charts, handouts
SHL1013 Professional English 5 October 2012

8. The Beginning
 Should be carefully designed
 Well-rehearsed yet natural
 Get attention
 Shock or humor
 Question or short anecdote
 Amazing facts or figures
 Motivate the audience to listen
 Listen to their needs
SHL1013 Professional English 5 October 2012

9. The Closing
 Prepare Closing
 Last 2 to 2.5 minutes are as critical as
the first five minutes for a successful
presentation
 Summarize- highlight important points
 Suggest action- what to do and when,
where and how to do it
SHL1013 Professional English 5 October 2012

10. Stage Fright
 Stage Fright
 Everyone has it to some degree
 Can be used constructively
 Key issue is not elimination of fear
 Instead channel the energy it
generates for an effective presentation
SHL1013 Professional English 5 October 2012

11. Delivery
 Effective Delivery
 Be active - move
 Be purposeful - controlled gestures
 Variations – vocal (pitch, volume, rate)
 Be natural
 Be direct – don’t just talk in front of the
audience talk to them
SHL1013 Professional English 5 October 2012

12. Verbal Communication Barriers
 Speaking too fast
 Using jargon
 Tone and content
 Complicated or ambiguous language
 Physical state of the audience
SHL1013 Professional English 5 October 2012

13. Audience Sensitivity
 “see” the audience
 Take non-verbal feedback:
 congruentbody language
 incongruent body language
 Modify to meet audience needs
 Don’t just make it as a presentation
SHL1013 Professional English 5 October 2012

14. Handling Questions
 Do not get confused
 You are not supposed to know
everything
 Anticipate and keep answers ready
 Sometimes questions can give you a
lead to highlight your point of view
SHL1013 Professional English 5 October 2012

15. Visual Aids
 Always face the audience while talking
 Ensure clear visibility for large
audiences
 The colors, fonts, images should never
take attention away from the message
 Everything in the visual aid should
strengthen, clarify, or add to the
message
SHL1013 Professional English 5 October 2012

16. To Conclude
 Always prepare
 Channelize your fear
 Interact with your audience
SHL1013 Professional English 5 October 2012