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- 3. MEMORANDUM
To:
Houston Community College System
Board of Trustees
Via:
Dr. Mary Spangler, Chancellor
From:
Dr. Art Tyler, Deputy Chancellor
Chief Operating Officer
Date:
March 18, 2013
Re:
Financial Report for Month Ended February 28, 2013
Enclosed please find the preliminary financial reports for the month ending
February 28, 2013 for your review. The financial report is an internal
management report submitted to the Board of Trustees to compare actual
financial activities to the approved budgets, strategic priorities, and financial
policies for the reported fiscal year.
Operating Fund net revenue through February 28, 2013 is $224,311,957
which is 1.3% below last year. Expenditures year‐to‐date total $128,474,826
which is 0.3% less than the same time last year, for a net of $95,837,131.
The reserves for the month of February 2013 are $62,432,031 or 21.4% of
revenues (see page III). Thus, we continue to project a healthy fiscal strength
for the college.
- 4. Managements Discussion and Analysis
Thru February 28, 2013
Total revenues and expenditures by expense type for the Operating Fund for 2012‐2013 are reported on page one,
behind the tab Detailed Financial Statements. Highlights of financial activities year‐to‐date are as follows:
Revenues
State Appropriations received year to date totaled $30,904,179, 0.4% below last year. Total appropriations
received are expected to be $70,014,007. This amount was reduced by $218,031 due to a formula reallocation
to align with the Legislative Budget Board data and methodology.
Ad Valorem Tax collections totaled $100,178,351 year‐to‐date. The year‐to‐date total is 0.7% above last year.
The proportion of tax revenue applied to operations decreased this year due to the increase in tax revenue
applied to debt service. However, this decrease in tax revenue to operations is offset by the increase in tax
revenue due to increases in property valuations. We project total tax revenue for the fiscal year will be
$105,811,761.
Tuition and Fees net revenue year to date totaled $87,834,053 which is 4.7% lower than the same time last year.
Enrollment numbers for Fall 2012 declined 6.5% compared to last year. There is a 10% decline in international
students compared to last year. We are projecting tuition and fees revenue to be $107,116,938.
Tuition & Fee‐Extended Learning receipts totaled $4,035,211 year to date, 5.9% above last year. Total tuition
and fees‐Extended Learning at fiscal year end are expected to be $6,435,235.
Total revenue collections, net of exemptions and waivers, totaled $224,311,957 year‐to‐date. This is a 1.3%
decrease below last year.
Expenditures
Total Salaries are $80,811,303 year‐to‐date, 0.6% above the previous year. Total salaries at year end are
expected to be $163,522,011.
Benefits costs totaled $8,874,300 year‐to‐date, 28.9% above last year. This increase is due namely to the
reduction in the state's contribution to TRS and ORP and an increase in health insurance premiums. Total
benefits at fiscal year end are expected to be $18,159,341.
Rental and Leases expenses totaled $1,290,158 year‐to‐date, which is 57.6% below the previous year. The
decrease is due to the completion of IT projects. Total expenses at year end are projected to be $3,739,652.
Insurance/Risk Management payments totaled $6,518,335 year‐to‐date, 6.3% above last year. The increase is
due to an increase in insurance premiums. Total expenses for the year are expected to be within budget at
$6,871,709.
Contract Services expense totaled $8,830,666 year‐to‐date, 16.1% above last year. The increase is mainly due to
IT hiring temporary personnel for projects, additional security staff at the District and using contract interpreters
to fill the personnel shortages. Fiscal year end expenses are projected to be $23,792,760.
Utilities costs totaled $3,531,125 year‐to‐date. We will continue to monitor these costs. Total utilities cost at
fiscal year end is projected to $12,335,836.
Instructional and Other Materials expenses totaled $3,466,703 year‐to‐date, which is 34.7% above last year.
COMPASS Internet Units, TCCTA Adobe Master Collection and additional support for Moodlerooms, Inc
contributed to the increase. Expenses in this area are projected to be $10,733,700.
i
- 5. Managements Discussion and Analysis
Thru February 28, 2013
Capital Outlay expenses totaled $4,307,451 year‐to‐date. Expenditures are projected to $8,453,843.
Transfers/Debt activities totaled $6,384,081 year‐to‐date, a 55.5% decrease compared to last year. The decrease
is due to a transfer in FY2012 to purchase the Westheimer/Eldridge land. Items in this expense category include
all student revenue bond payments, transfers for scholarship matching funds, and transfers to the Unexpended
Plant Fund. Total expenses are expected to be $34,091,995.
Total operating fund expenditures year‐to‐date total $128,474,826, a 0.3% decrease below last year.
Budget Priorities funding allocated for the year are detailed below through February 28, 2013.
Budgeted
Expensed
Remaining
Contingency/Budget Priorities
Capital Outlay & Equipment
$ 6,127,136
$
292,725
$
5,834,411
Position Management
3,800,000
4,995,652
(1,195,652)
Other
1,445,240
3,683,340
(2,238,100)
Total Contingency/Budget Priorities
$
11,372,376
$ 8,971,717
$ 2,400,659
Grants
The college has received $915,064 in new grant awards since the beginning of the current fiscal year.
Budget expenditures for grant‐funded projects so far this year total $7,234,718.
Total grant awards (federal, state & private) year‐to‐date total, $44,964,927.
Unexpended Plant Fund
Cash Position ‐ The use of the Unexpended Plant Fund Excluding 2004 CIP for deferred maintenance projects was
discontinued in FY 2009. All deferred maintenance expense is captured in the operating account. See page 17
for prior year encumbrances.
Unexpended Plant Fund Projects include current construction, deferred maintenance, and property acquisition
projects for a budget of $46,360,432. Funds for these projects are 100% committed. See page 18 for more
details.
The 2004 CIP budgets are $263,779,995 and are 100% committed. The spending categories in the schedule have
now been revised for more ease of reference to the Board approved budget. Please see page 19 for the
summary and pages 21 through 25 for details.
The Maintenance Tax Note 2006 tracks the financial progress of the Central Utility Plant. Commitments year‐to‐
date total $12.5 million, 99.87% of budget. See page 27 for the details.
Public Facility Corporation
The Public Facility Corporation tracks the progress of the PFC ‐ Public Safety Institute, Katy Campus (Westgate),
Alief and Northline Mall deferred maintenance, new construction and renovation projects. Expenditures year‐to‐
date total $100.8 million, 98.7% of budget. See pages PFC 1‐6 for details.
ii
- 6. Managements Discussion and Analysis
Thru February 28, 2013
Balance Sheet – Operating Fund
Cash and Investments
Cash
Investments
Total
February 2013
February 2012
$
147,935,464
9,983,111
$
157,918,575
$
131,187,073
1,990,898
$
133,177,971
Fund Balance
Audited Fund Balance, August 31, 2012
Projected Revenue @ 08/31/2013
Total Projected Revenue
$
66,664,585
292,240,310
$
358,904,895
Projected Expenses @ 08/31/2013
FY 2012 Purchase Order Roll
Total Projected Expenses @ 08/31/2013
$
292,240,310
2,395,994
$
294,636,304
Ending Fund Balance (Beg. Fund Balance + Revenue ‐ Expenses)
$
64,268,591
Required Reserve for FY 2013 (11% Projected Revenues)
$
32,146,434
Added Reserves
$
32,122,157
Additional Expenditures Funded From Reserves:
FY2012‐2013 Salary Increases
Total Expenses Paid From Reserves
Budget
(1,836,560)
$
(1,836,560)
Added Reserves
Required Reserve for FY 2013 (11% Projected Revenues)
Current Reserves
% of Total Operating Revenue
Expense to Date
‐
$
‐
Balance
(1,836,560)
(1,836,560)
$
30,285,597
$
32,146,434
$
62,432,031
21.4%
The projected reserves at February 28, 2013 of $62,432,031 is an estimate at this time and represents 21.4% of
expected general fund revenue for this fiscal year, which is within our financial stability policy requiring us to maintain
a fund balance of 9% ‐11% of general fund revenues as of August 31.
iii
- 7. HOUSTON COMMUNITY COLLEGE
2012‐2013 Revenues & Expenditures HCCS CURRENT UNRESTRICTED
g
YTD Adjusted Budget
REVENUES
State Appropriations
Ad Valorem Taxes
Tuition, Net
Fees
Other Local Income*
Tuition & Fee, Net
‐‐ Extended Learning
Grant Revenue
YTD Actuals Thru
February 28, 2013
YTD Actuals Thru
February 29, 2012
Actuals %
2012‐2013 Inc/(Dec) Inc/(Dec)YTD vs.
PriorYTD
vs. 2011‐2012
Projected Actuals
2012‐2013
Projected 2012‐2013 Projected 2012‐
2013 Inc/(Dec) vs.
Inc/(Dec) vs. Adj
Adj Budget %
Budget
$ 70,232,038 $ 30,904,179 $ 31,042,116 $ (137,937)
102,195,871 100,178,351 99,504,154 674,198
43,067,676 34,267,568 35,888,702 (1,621,134)
71,520,739 53,566,485 56,229,359 (2,662,874)
2,517,960 1,090,070 566,781 523,289
6,188,581 4,035,211 3,809,697 225,514
‐0.44%
0.68%
‐4.52%
‐4.74%
92.33%
5.92%
$ 70,014,007 $ (218,031)
105,811,761 3,615,890
41,904,849 (1,162,827)
65,212,089 (6,308,651)
2,517,960 ‐
6,345,235 156,654
‐0.31%
3.54%
‐2.70%
‐8.82%
0.00%
2.53%
434,410 270,092 228,939
41,154
224,311,957 227,269,747 (2,957,789)
17.98% 434,410
‐
‐1.30% $ 292,240,310 $ (3,916,965)
0.00%
‐1.32%
Total Revenues 296,157,275
1
EXPENSES
Faculty‐FT
Faculty‐PT
Librarian/Counselor‐FT
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
Sub‐total Salaries
Employee Benefits
Supplies Gen Exp
Travel
Marketing Costs
Rental & Leases
Insurance/Risk Mgmt
Contract Services
Utilities
Other Departmental Expenses
Instructional & Other Materials
Maintenance & Repair
Transfers/Debt
Contingency
Capital Outlay
Total Expenses
REVENUES H/(L) Vs EXPENSES
53,336,783
31,063,281
4,875,031
841,510
64,805,268
10,153,161
165,075,034
18,159,341
5,728,773
971,614
1,652,307
3,739,652
6,871,709
23,792,760
12,889,610
2,022,985
11,010,556
1,268,509
34,091,995
(3,092,761)
11,975,191
296,157,275
0
28,370,090 28,077,436 292,653
14,429,439 14,559,462 (130,024)
2,494,507 3,126,440 (631,933)
322,501 265,794 56,707
31,711,578 30,706,806 1,004,772
3,483,189 3,601,887 (118,699)
80,811,303 80,337,827 473,477
8,874,300 6,886,968 1,987,332
2,415,233 2,088,157 327,076
329,228 309,943 19,285
610,190 565,342 44,848
1,290,158 3,039,548 (1,749,390)
6,518,335 6,132,824 385,511
8,830,666 7,606,902 1,223,764
3,531,125 3,433,422 97,703
870,599 786,621 83,977
3,466,703 2,573,645 893,057
235,455 299,381 (63,925)
6,384,081 14,328,790 (7,944,708)
‐ ‐
‐
4,307,451 497,409 3,810,042
128,474,826 128,886,778 (411,952)
95,837,131 98,382,969 (2,545,838)
* Includes interest & dividends income, fines & penalties and parking fines
1.04%
‐0.89%
‐20.21%
21.33%
3.27%
‐3.30%
0.59%
28.86%
15.66%
6.22%
7.93%
‐57.55%
6.29%
16.09%
2.85%
10.68%
34.70%
‐21.35%
‐55.45%
0.00%
765.98%
‐0.32%
53,336,783 ‐
31,063,281 ‐
4,875,031 ‐
841,510 ‐
64,805,268 ‐
8,600,138 (1,553,023)
163,522,011 (1,553,023)
18,159,341 ‐
5,387,680 (341,093)
971,614 ‐
1,466,130 (186,177)
3,739,652 ‐
6,871,709 ‐
23,792,760 ‐
12,335,836 (553,774)
1,445,530 (577,455)
10,733,700 (276,856)
1,268,509 ‐
34,091,995 ‐
‐ 3,092,761
8,453,843 (3,521,348)
292,240,310 (3,916,965)
0 0
0.00%
0.00%
0.00%
0.00%
0.00%
‐15.30%
‐0.94%
0.00%
‐5.95%
0.00%
‐11.27%
0.00%
0.00%
0.00%
‐4.30%
‐28.54%
‐2.51%
0.00%
0.00%
‐100.00%
‐29.41%
‐1.32%
- 8. HOUSTON COMMUNITY COLLEGE
2012‐2013 Revenues and Expenditures & Encumbrances HCCS CURRENT UNRESTRICTED
O
g
Approved Budget
EXPENSES
Faculty‐FT
Faculty‐PT
Librarian/Counselor‐FT
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
Sub‐total Salaries
2
53,336,783
31,063,281
4,875,031
841,510
64,805,268
10,153,161
165,075,034
Employee Benefits
18,159,341
Supplies Gen Exp
5,728,773
Travel
971,614
Marketing Costs
1,652,307
Rental & Leases
3,739,652
Insurance/Risk Mgmt
6,871,709
Contract Services
23,792,760
Utilities
12,889,610
Other Departmental Expenses
2,022,985
Instructional & Other Materials
11,010,556
Maintenance & Repair
1,268,509
Transfers/Debt
34,091,995
Contingency
(3,092,761)
Capital Outlay
11,975,191
Total Expenses 296,157,275
Adjusted Budget
53,313,858
30,975,626
4,843,031
831,510
64,615,884
9,050,138
163,630,047
18,204,301
5,387,680
971,271
1,466,130
3,738,794
6,871,709
23,762,625
12,335,836
1,445,530
11,004,039
1,252,399
34,018,395
(2,561,820)
8,491,374
290,018,310
YTD Actuals Thru
February 28, 2013
Total Actuals &
Encumbrances Thru Encumbrances Thru
February 28, 2013
February 28, 2013
Balance as of
February 28, 2013
28,370,090 22,910,955 51,281,045 2,032,813
14,429,439 210,307 14,639,746 16,335,880
2,494,507 1,959,197 4,453,704
389,327
322,501 180,521 503,022
328,488
31,711,578 27,823,908 59,535,486 5,080,398
3,483,189 3,107,729 6,590,918 2,459,220
80,811,303 56,192,617
137,003,920 26,626,127
8,874,300 863 8,875,163 9,329,138
2,415,233 793,023 3,208,256 2,179,424
329,228 ‐ 329,228
642,043
610,190 253,273 863,463
602,667
1,290,158 710,230 2,000,388 1,738,406
6,518,335 ‐ 6,518,335
353,374
8,830,666 8,884,821 17,715,486 6,047,139
3,531,125 35,169 3,566,293 8,769,543
870,599 146,516 1,017,115
428,416
3,466,703 2,636,148 6,102,851 4,901,188
235,455 338,474 573,929
678,470
6,384,081 7,723 6,391,804 27,626,591
‐
‐ (2,561,820)
4,307,451 2,187,671 6,495,122 1,996,252
128,474,826 72,186,526 200,661,352 89,356,958
YTD Actuals Thru
February 29, 2012
Actuals &
Total Actuals &
Encumbrances %
Encumbrances Thru Encumbrances Thru 2012‐2013 Inc/(Dec) Inc/(Dec)YTD vs.
February 29, 2012
vs. 2011‐2012
February 29, 2012
PriorYTD
28,077,436 24,596,682 52,674,118 (1,393,073)
14,559,462 6,402,739 20,962,201 (6,322,456)
3,126,440 2,639,814 5,766,254 (1,312,550)
265,794 251,749 517,543 (14,521)
30,706,806 29,245,760 59,952,566 (417,080)
3,601,887 3,426,567 7,028,454 (437,536)
80,337,827
66,563,310 146,901,137 (9,897,217)
6,886,968 1,970 6,888,938 1,986,226
2,088,157 548,871 2,637,027 571,229
309,943 1,200 311,143 18,085
565,342 355,768 921,110 (57,647)
3,039,548 951,343 3,990,891 (1,990,503)
6,132,824 ‐ 6,132,824 385,511
7,606,902 7,969,473 15,576,375 2,139,112
3,433,422 105,086 3,538,508 27,785
786,621 106,655 893,276 123,838
2,573,645 927,092 3,500,737 2,602,114
299,381 275,608 574,988 (1,059)
14,328,790 7,723 14,336,513 (7,944,708)
‐
‐ ‐
497,409 651,195 1,148,604 5,346,517
128,886,778 78,465,292 207,352,070 (6,690,718)
‐2.64%
‐30.16%
‐22.76%
‐2.81%
‐0.70%
‐6.23%
‐6.74%
28.83%
21.66%
5.81%
‐6.26%
‐49.88%
6.29%
13.73%
0.79%
13.86%
74.33%
‐0.18%
‐55.42%
0.00%
465.48%
‐3.23%
- 9. Exemptions & Waivers
Thur February 28, 2013
Account
FY 2011‐12
Year‐to‐Date
End of Year
Activity thru
Activity
2/29/2012
FY 2012‐13
Year‐to‐Date
Activity thru
2/28/2013
Tuition
Budget:
Adjusted Budget FY 2012‐13
Exemptions & Waivers
Adjusted Budget FY 2012‐13, Net
Revenues Received:
Tuition
Waivers & Exemptions:
Dual Credit
Other
Total Waivers & Exemptions
Total Tuition Revenue, Net
$ 43,067,676
(5,801,782)
$ 37,265,894
48,824,432
42,009,255 40,069,351
(5,170,736)
(1,693,502)
(6,864,238)
$ 41,960,194
(4,719,773)
(1,400,780)
(6,120,553)
$ 35,888,702
(4,223,235)
(1,578,547)
(5,801,782)
$ 34,267,569
Tuition ‐ Extended Learning
Budget:
Budget FY 2012‐13
Exemptions & Waivers
Budget FY 2012‐13, Net
$ 6,188,581
(1,180,191)
$ 5,008,390
Revenues Received:
Tuition
Waivers & Exemptions:
Corrections
Total EL Tuition Revenue, Net
8,853,381 5,142,291 5,215,402
(2,612,080) (1,332,594) (1,180,191)
$ 6,241,301 $ 3,809,697 $ 4,035,211
Note: As of December 31, 2008, the financial statements reflect all expenses incurred for Exemptions and Waivers as net of
tuition and fee revenue. Prior to this date Exemptions & Waivers were shown as an expenditure and revenue was shown as
gross revenue.
Exemptions & Waivers
Dept of Corrections
Dual Credit Waiver
$
2,612,080 $
1,332,594 $ 1,180,191
5,170,736 4,719,773 4,223,235
Other:
Employee Fee Exemptions
Firemen
Hazelwood
Deaf & Blind
High Ranking Hi SCH Grad
Child of Disabled Vet ETC
Nonres Military Per & Dep
Emp of State Coll & Univ
Nonres Teach/Research Asst
Nonres Competitive Scholar
Senior Citizens
Scholarship Distribution
Apprenticeship Waivers
Special Fees Waiver HFD
A VISA Waiver (Non‐Alien Waiver)
Refugee Waiver
Foster Children‐Resident
Fire Academy Waiver
Undocumented Students
TX Tomorrow Waiver
Peace Officer Exemption
Total Other Exemptions
Grand Total Exemptions & Waivers
84,810
42,521
906,036
309,603
868
431
2,390
‐
13,905
‐
18,730
1,450
(28)
117
1,110
(1,554)
294,543
157
2,171
2,874
13,368
1,693,502
$ 9,476,318
3
70,324
38,544
734,547
262,912
868
163
1,593
‐
10,985
‐
15,904
1,450
‐
117
1,110
(1,110)
248,709
157
1,282
2,875
10,350
1,400,780
$ 7,453,147
57,828
24,967
973,918
224,814
1,984
4,510
‐
319
9,735
2,301
13,127
‐
‐
‐
‐
(162)
253,002
‐
‐
‐
12,204
1,578,547
$ 6,981,973
- 10. Houston Community College
Balance Sheet By Fund
For Month Ended February 28, 2013
CURRENT & LOAN FUNDS
PLANT & BOND FUNDS
Retirement of
Investment in
Debt
Plant
Unrestricted
Auxiliary
Restricted
Total
Unexpended
Plant Renewal
Total
Consolidation &
Elimination
Total All Funds
ASSETS
Current Assets:
Cash & cash equivalents
Restricted cash & cash equivalents
Short term Investments
Accounts/Other receivable (net)
Deferred charges
Prepaids
Total Current Assets
$ 147,935,464
‐
‐
17,842,676
‐
26,309
165,804,449
$ 8,371,113
‐
‐
2,633,956
669,701
80,899
11,755,669
$ ‐
10,183,895
‐
10,446,222
‐
‐
20,630,117
$ 156,306,577
10,183,895
‐
30,922,854
669,701
107,208
198,190,235
$ 3,395,124
120,382,912
‐
62,003
‐
1,762,224
125,602,263
19,335,339
681,428
‐
704,873
‐
‐
20,721,640
$ ‐
‐
‐
‐
‐
‐
‐
$ 22,730,463
121,064,340
‐
766,876
‐
1,762,224
146,323,903
$ ‐
‐
‐
‐
‐
‐
‐
$ 179,037,040
131,248,235
‐
31,689,730
669,701
1,869,432
344,514,138
Non‐current Assets:
Deferred charges, net
Restricted long‐term investments
Long‐term investments
Capital Assets, net
Total Non‐current Assets
‐
‐
9,983,111
‐
9,983,111
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
9,983,111
‐
9,983,111
3,548,100
2,779,978
‐
82,641,149
88,969,227
‐
2,637,883
‐
‐
2,637,883
2,601,880
‐
‐
655,901,501
658,503,381
6,149,980
5,417,861
‐
738,542,650
750,110,491
‐
‐
‐
‐
‐
6,149,980
5,417,861
9,983,111
738,542,650
760,093,602
Total Assets
$ 175,787,560
$ 11,755,669
$ 20,630,117
$ 208,173,346
$ 214,571,490
$ 23,359,523
$ 658,503,381
$ 896,434,394
$ ‐
$ 1,104,607,740
LIABILITIES
Current Liabilities:
Accounts payable
Accrued liabilities
Compensated absences
Funds held for others
Deferred revenue
Notes payable‐current portion
Bonds payable‐current portion
Capital lease obligations‐current
Total Current Liabilities
11,842,743
372,279
2,351,464
3,793
3,132
‐
‐
‐
14,573,411
209,330
6,503
‐
107,889
290,454
‐
‐
‐
$ 614,176
4,645,004
31,449
‐
601,136
2,207,973
‐
‐
‐
7,485,562
16,697,077
410,231
2,351,464
712,818
2,501,559
‐
‐
‐
22,673,149
656,699
142,635
‐
189,209
1,474,661
‐
‐
‐
2,463,204
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
(1,600,060)
‐
13,435,000
‐
11,834,940
656,699
142,635
‐
189,209
(125,399)
‐
13,435,000
‐
14,298,144
‐
‐
‐
‐
‐
‐
‐
‐
‐
17,353,776
552,866
2,351,464
902,027
2,376,160
‐
13,435,000
‐
36,971,293
Non‐current Liabilities:
Deposits
Notes payable
Bonds payable
Capital lease obligations
Total Non‐current Liabilities
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
139,850,892
61,575,522
‐
201,426,414
‐
‐
1,279,420
‐
1,279,420
‐
37,761,145
270,416,919
108,309,832
416,487,895
‐
177,612,037
333,271,860
108,309,832
619,193,729
‐
‐
‐
‐
‐
‐
177,612,037
333,271,860
108,309,832
619,193,729
Total Liabilities
$ 14,573,411
$ 614,176
$ 7,485,562
$ 22,673,149
$ 203,889,618
$ 1,279,420
$ 428,322,835
$ 633,491,873
$ ‐
$ 656,165,019
66,664,585
11,747,296
9,080,325
87,492,206
3,738,684
10,061,216
235,429,798
249,229,698
‐
336,721,904
94,549,564
(605,802)
4,064,230
93,943,762
4,064,230
4
Fund Balance‐
August 31, 2012 Audited
Revenues Over Expenditures
Unrestricted
Restricted
Net Investment in Plant
Total Fund Balances
Total Liabilities & Fund Balances
$ 161,214,149
$ 11,141,494
$ 13,144,555
$ 175,787,560
$ 11,755,670
$ 20,630,117
93,943,762
4,064,230
13,712,825
6,943,190
12,018,887
(5,249,252)
13,712,825
$ 185,500,198
$ 10,681,874
$ 22,080,103
$ 230,180,546
$ 262,942,523
$ ‐
$ 448,442,721
$ 208,173,347
$ 214,571,490
$ 23,359,523
$ 658,503,381
$ 896,434,396
$ ‐
$ 1,104,607,740
- 11. HOUSTON COMMUNITY COLLEGE
2012‐2013 Expenditures
YTD Adjusted Budget by Division
% of
Adjusted
Budget
INSTRUC‐
TION
INFO
TECH
STUDENT
SUCCESS
SYSTEM
HCCS
323,794
787,594
340,010
19,773
4,293,666
357,097
6,121,934
‐
190,173
83,076
‐
3,750
‐
201,933
‐
186,835
1,076,605
10,072
‐
47,500
1,089
7,922,967
‐
‐
‐
‐
6,641,796
207,010
6,848,806
‐
240,843
85,507
2,000
854,317
676
2,332,128
1,400,000
254,397
6,660,625
9,770
‐
50,000
759,565
19,498,634
‐
‐
85,746
110,536
4,329,461
416,130
4,941,873
‐
(20,446)
32,701
‐
9,721
‐
31,883
‐
142,791
279,092
2,614
494,389
38,697
1,873
5,955,188
‐
‐
‐
‐
‐
‐
‐
18,159,337
1,784,217
‐
‐
‐
6,870,085
5,958,103
9,904,207
411,216
‐
2,519
25,957,580
(3,585,921)
4,243,116
69,704,459
53,336,783
31,063,281
4,875,031
841,510
64,805,268
10,153,161
165,075,034
18,159,341
5,728,773
971,614
1,652,307
3,739,652
6,871,709
23,792,760
12,889,610
2,022,985
11,010,556
1,268,509
34,091,995
(3,092,761)
11,975,191
296,157,275
INSTRUC‐
TION
INFO
TECH
STUDENT
SUCCESS
SYSTEM
HCCS
81,817
178,498
178,703
‐
2,090,616
72,553
2,602,187
‐
102,360
44,071
‐
597
‐
112,787
‐
89,812
401,199
4,853
‐
‐
‐
3,357,866
‐
‐
‐
‐
3,231,753
54,448
3,286,201
‐
50,059
20,552
‐
4,947
‐
591,706
656,338
61,687
2,019,541
3,885
‐
‐
162,940
6,857,855
‐
‐
41,269
25,938
2,110,303
104,633
2,282,143
‐
55,832
14,897
‐
2,415
‐
29,076
‐
36,096
231,101
‐
‐
‐
‐
2,651,561
‐
‐
‐
‐
‐
‐
‐
8,874,297
924,001
‐
‐
‐
6,518,335
2,906,580
2,578,773
291,850
‐
‐
3,846,078
‐
‐
25,939,913
28,370,090
14,429,439
2,494,507
322,501
31,711,578
3,483,189
80,811,303
8,874,300
2,415,233
329,228
610,190
1,290,158
6,518,335
8,830,666
3,531,125
870,599
3,466,703
235,455
6,384,081
‐
4,307,451
128,474,826
22.08%
11.23%
1.94%
0.25%
24.68%
2.71%
62.90%
6.91%
1.88%
0.26%
0.47%
1.00%
5.07%
6.87%
2.75%
0.68%
2.70%
0.18%
4.97%
0.00%
3.35%
100.00%
47.17%
47.07%
43.91%
50.66%
47.32%
46.07%
43.18%
44.47%
45.25%
50.00%
42.38%
35.17%
44.53%
37.21%
43.38%
13,565,955 14,047,138 14,571,890 14,166,225 8,120,411 7,108,209 7,296,427 3,060,934 21,420,152 51,054 4,565,101 12,640,779 3,303,627 43,764,546 167,682,449
100.00%
CENTRAL
EXPENSES
Faculty‐FT
Faculty‐PT
Librarian/Counselor‐FT
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
Sub‐total Salaries
Employee Benefits
Supplies Gen Exp
Travel
Marketing Costs
Rental & Leases
Insurance/Risk Mgmt
Contract Services
Utilities
Other Departmental Expenses
Instructional & Other Materials
Maintenance & Repair
Transfers/Debt
Contingency
Capital Outlay
Total Budget
INSTITU‐
TIONAL
DEPUTY CHAN‐ EFFECTIVE‐
NESS
CELLOR
NORTH
WEST
NORTH
EAST
SOUTH
WEST
SOUTH EAST
10,224,009
4,777,739
1,079,064
97,030
5,509,934
1,949,207
23,636,983
‐
236,353
102,315
49,979
31,920
794
320,835
5,025
82,625
478,678
138,595
‐
250
591,832
25,676,184
10,167,313
6,329,732
1,115,400
194,185
4,542,246
1,672,318
24,021,194
‐
365,781
93,362
46,485
136,822
‐
302,988
‐
45,133
392,225
33,839
845,619
20,384
234,111
26,537,943
7,400,874
4,075,911
921,929
119,380
4,798,017
743,949
18,060,060
‐
199,402
34,046
99,559
1,312,100
‐
65,005
4,600
42,030
156,279
49,797
5,636,142
47,410
271,550
25,977,980
12,084,048
5,783,823
731,058
194,206
5,706,843
1,578,188
26,078,166
4
260,238
65,132
36,566
541,503
154
40,985
‐
43,300
338,425
36,869
1,155,001
2,621
115,059
28,714,023
4,872,675
3,804,931
514,757
73,152
3,839,520
1,249,828
14,354,863
‐
258,116
52,257
73,207
41,484
‐
145,194
‐
131,339
74,404
15,772
‐
40,000
226,558
15,413,194
COLEMAN
EXTENDED
LEARNING
CHAN‐
CELLOR
5,895,933
1,831,174
84,180
33,248
2,420,100
413,922
10,678,557
‐
354,833
88,215
38,323
508,719
‐
348,092
‐
115,635
360,400
86,074
‐
42,080
559,924
13,180,852
2,368,137
3,672,377
2,887
‐
3,711,801
728,620
10,483,822
‐
219,027
89,555
382,284
36,105
‐
357,814
‐
54,771
1,025,445
158,950
‐
‐
33,459
12,841,232
‐
‐
‐
‐
3,665,042
275,749
3,940,791
‐
318,592
132,509
81,220
24,980
‐
513,843
‐
318,903
36,261
1,265
‐
83,000
61,150
5,512,514
‐
‐
‐
‐
15,244,734
561,143
15,805,877
‐
1,321,644
112,939
842,684
238,231
‐
13,173,957
1,575,778
194,010
132,117
722,373
3,264
121,218
4,875,905
39,119,997
‐
‐
‐
‐
102,108
‐
102,108
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
102,108
18.01%
10.49%
1.65%
0.28%
21.88%
3.43%
55.74%
6.13%
1.93%
0.33%
0.56%
1.26%
2.32%
8.03%
4.35%
0.68%
3.72%
0.43%
11.51%
‐1.04%
4.04%
100.00%
5
YTD Actuals by Division
CENTRAL
EXPENSES
Faculty‐FT
Faculty‐PT
Librarian/Counselor‐FT
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
Sub‐total Salaries
Employee Benefits
Supplies Gen Exp
Travel
Marketing Costs
Rental & Leases
Insurance/Risk Mgmt
Contract Services
Utilities
Other Departmental Expenses
Instructional & Other Materials
Maintenance & Repair
Transfers/Debt
Contingency
Capital Outlay
Total Expense
% of Adjusted
Budget by Division
Remaining Balance
NORTH
WEST
NORTH
EAST
SOUTH
WEST
SOUTH EAST
COLEMAN
EXTENDED
LEARNING
CHAN‐
CELLOR
5,519,229
2,276,290
532,378
33,274
2,698,193
616,079
11,675,444
‐
101,395
22,974
3,470
31,318
‐
32,099
1,168
16,052
169,653
17,551
‐
‐
39,107
12,110,229
5,429,222
3,004,165
556,255
78,037
2,176,894
632,077
11,876,651
‐
115,375
35,738
21,679
38,091
‐
29,026
‐
19,324
96,426
2,370
221,329
‐
34,795
12,490,805
3,896,531
1,955,910
472,949
60,516
2,313,389
333,108
9,032,402
‐
106,412
8,522
14,290
481,555
‐
18,617
1,300
12,480
47,040
14,097
1,651,966
‐
17,410
11,406,090
6,451,855
2,825,807
380,700
82,229
2,757,712
579,883
13,078,186
3
120,980
20,678
23,637
400,639
‐
13,165
‐
14,594
156,410
1,960
664,709
‐
52,838
14,547,798
2,618,103
1,807,280
298,190
28,174
1,868,923
438,204
7,058,873
‐
99,618
10,242
20,738
10,143
‐
43,752
‐
11,883
22,526
4,272
‐
‐
10,738
7,292,783
3,123,812
775,097
31,177
14,334
1,194,977
133,589
5,272,985
‐
107,616
30,253
17,664
203,855
‐
269,540
‐
28,965
81,039
17,880
‐
‐
42,846
6,072,643
1,249,520
1,606,392
2,886
‐
1,823,124
291,714
4,973,636
‐
107,904
36,505
74,612
4,782
‐
23,968
‐
30,348
234,377
30,697
‐
‐
27,977
5,544,806
‐
‐
‐
‐
1,817,574
60,058
1,877,632
‐
125,165
63,275
64,244
5,068
‐
89,875
‐
198,082
‐
678
‐
‐
27,561
2,451,580
INSTITU‐
TIONAL
DEPUTY CHAN‐ EFFECTIVE‐
NESS
CELLOR
‐
‐
‐
‐
7,577,066
166,844
7,743,910
‐
398,516
21,521
369,857
106,748
‐
4,670,476
293,546
59,427
7,390
137,214
‐
‐
3,891,240
17,699,845
‐
‐
‐
‐
51,054
‐
51,054
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
‐
51,054
% of
Actuals
- 13. Central College
Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used
Adjusted Budget
FY2012
EXPENSES
Faculty‐FT
Faculty‐PT
Librarian/Counselor‐FT
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
Sub‐total Salaries
11,530,237
3,648,664
1,079,656
90,023
5,346,590
1,851,606
23,546,776
Employee Benefits
‐
Supplies Gen Exp
225,732
Travel
102,733
Marketing Costs
51,979
Rental & Leases
80,498
Insurance/Risk Mgmt
794
Contract Services
328,983
Utilities
‐
Other Departmental Expenses
83,704
Instructional & Other Materials
451,212
Maintenance & Repair
119,984
Transfers/Debt
‐
Contingency
3,140
Capital Outlay
118,876
Total Expenses 25,114,411
YTD Actuals Thru
February 29, 2012 % of Budget Used
6,119,581
1,830,502
539,794
22,532
2,650,930
685,026
11,848,366
‐
77,947
39,748
19,653
45,500
‐
94,895
‐
12,654
182,015
20,299
‐
‐
35,567
12,376,645
53.07%
50.17%
50.00%
25.03%
49.58%
37.00%
50.32%
‐
34.53%
38.69%
37.81%
56.52%
0.00%
28.84%
‐
15.12%
40.34%
16.92%
‐
0.00%
29.92%
49.28%
Adjusted Budget
FY2013
10,224,009
4,777,739
1,079,064
97,030
5,509,934
1,949,207
23,636,983
‐
236,353
102,315
49,979
31,920
794
320,835
5,025
82,625
478,678
138,595
‐
250
591,832
25,676,184
YTD Actuals Thru
February 28, 2013 % of Budget Used
5,519,229
2,276,290
532,378
33,274
2,698,193
616,079
11,675,444
‐
101,395
22,974
3,470
31,318
‐
32,099
1,168
16,052
169,653
17,551
‐
‐
39,107
12,110,229
53.98%
47.64%
49.34%
34.29%
48.97%
31.61%
49.39%
‐
42.90%
22.45%
6.94%
98.11%
0.00%
10.00%
0.00%
19.43%
35.44%
12.66%
‐
‐
6.61%
47.17%
Northwest College
Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used
Adjusted Budget
FY2012
EXPENSES
Faculty‐FT
Faculty‐PT
Librarian/Counselor‐FT
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
Sub‐total Salaries
10,673,442
4,822,701
1,067,207
145,675
4,019,933
1,444,583
22,173,541
Employee Benefits
‐
Supplies Gen Exp
269,875
Travel
86,464
Marketing Costs
41,349
Rental & Leases
128,563
Insurance/Risk Mgmt
15
Contract Services
288,873
Utilities
‐
Other Departmental Expenses
39,224
Instructional & Other Materials
202,801
Maintenance & Repair
23,737
Transfers/Debt
883,899
Contingency
11,667
Capital Outlay
141,708
Total Expenses 24,291,716
YTD Actuals Thru
February 29, 2012 % of Budget Used
5,568,614
2,169,972
506,968
58,278
1,896,414
565,784
10,766,031
‐
51,020
29,265
19,133
33,189
‐
106,212
‐
14,712
50,823
2,914
242,943
‐
27,781
11,344,023
7
52.17%
44.99%
47.50%
40.01%
47.18%
39.17%
48.55%
‐
18.91%
33.85%
46.27%
25.82%
0.00%
36.77%
‐
37.51%
25.06%
12.28%
27.49%
0.00%
19.60%
46.70%
Adjusted Budget
FY2013
10,167,313
6,329,732
1,115,400
194,185
4,542,246
1,672,318
24,021,194
‐
365,781
93,362
46,485
136,822
‐
302,988
‐
45,133
392,225
33,839
845,619
20,384
234,111
26,537,943
YTD Actuals Thru
February 28, 2013 % of Budget Used
5,429,222
3,004,165
556,255
78,037
2,176,894
632,077
11,876,651
‐
115,375
35,738
21,679
38,091
‐
29,026
‐
19,324
96,426
2,370
221,329
‐
34,795
12,490,805
53.40%
47.46%
49.87%
40.19%
47.93%
37.80%
49.44%
‐
31.54%
38.28%
46.64%
27.84%
0.00%
9.58%
0.00%
42.82%
24.58%
7.00%
‐
‐
14.86%
47.07%
- 14. Northeast College
Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used
Adjusted Budget
FY2012
EXPENSES
Faculty‐FT
Faculty‐PT
Librarian/Counselor‐FT
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
Sub‐total Salaries
7,931,442
2,957,397
1,100,054
109,648
4,575,119
701,846
17,375,506
Employee Benefits
‐
Supplies Gen Exp
295,644
Travel
33,784
Marketing Costs
46,417
Rental & Leases
1,256,225
Insurance/Risk Mgmt
‐
Contract Services
46,654
Utilities
4,600
Other Departmental Expenses
43,848
Instructional & Other Materials
140,734
Maintenance & Repair
51,352
Transfers/Debt
5,640,942
Contingency
33,706
Capital Outlay
48,101
Total Expenses 25,017,513
YTD Actuals Thru
February 29, 2012 % of Budget Used
4,196,122
1,643,612
556,975
45,531
2,274,075
315,231
9,031,547
‐
127,993
10,316
15,907
655,972
‐
14,947
950
12,996
59,522
37,727
1,697,155
‐
16,954
11,681,987
52.90%
55.58%
50.63%
41.52%
49.71%
44.91%
51.98%
‐
43.29%
30.54%
34.27%
52.22%
‐
32.04%
20.65%
29.64%
42.29%
73.47%
30.09%
0.00%
35.25%
46.70%
Adjusted Budget
FY2013
7,400,874
4,075,911
921,929
119,380
4,798,017
743,949
18,060,060
‐
199,402
34,046
99,559
1,312,100
‐
65,005
4,600
42,030
156,279
49,797
5,636,142
47,410
271,550
25,977,980
YTD Actuals Thru
February 28, 2013 % of Budget Used
3,896,531
1,955,910
472,949
60,516
2,313,389
333,108
9,032,402
‐
106,412
8,522
14,290
481,555
‐
18,617
1,300
12,480
47,040
14,097
1,651,966
‐
17,410
11,406,090
52.65%
47.99%
51.30%
50.69%
48.22%
44.78%
50.01%
‐
53.37%
25.03%
14.35%
36.70%
‐
28.64%
0.00%
29.69%
30.10%
28.31%
‐
‐
6.41%
43.91%
Southwest College
Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used
Adjusted Budget
FY2012
EXPENSES
Faculty‐FT
Faculty‐PT
Librarian/Counselor‐FT
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
Sub‐total Salaries
13,511,520
4,892,625
1,397,239
202,844
5,147,869
1,522,012
26,674,108
Employee Benefits
‐
Supplies Gen Exp
251,146
Travel
63,821
Marketing Costs
36,760
Rental & Leases
778,102
Insurance/Risk Mgmt
154
Contract Services
45,414
Utilities
‐
Other Departmental Expenses
42,578
Instructional & Other Materials
219,207
Maintenance & Repair
30,175
Transfers/Debt
2,484,173
Contingency
14,861
Capital Outlay
89,000
Total Expenses 30,729,499
YTD Actuals Thru
February 29, 2012 % of Budget Used
7,233,120
2,698,354
755,124
83,005
2,656,299
734,115
14,160,018
‐
87,719
17,887
24,293
526,684
‐
18,356
‐
15,227
89,032
8,037
687,010
‐
25,379
15,659,642
8
53.53%
55.15%
54.04%
40.92%
51.60%
48.23%
53.09%
‐
34.93%
28.03%
66.08%
67.69%
‐
40.42%
‐
35.76%
40.62%
26.64%
27.66%
0.00%
28.52%
50.96%
Adjusted Budget
FY2013
12,084,048
5,783,823
731,058
194,206
5,706,843
1,578,188
26,078,166
4
260,238
65,132
36,566
541,503
154
40,985
‐
43,300
338,425
36,869
1,155,001
2,621
115,059
28,714,023
YTD Actuals Thru
February 28, 2013 % of Budget Used
6,451,855
2,825,807
380,700
82,229
2,757,712
579,883
13,078,186
3
120,980
20,678
23,637
400,639
‐
13,165
‐
14,594
156,410
1,960
664,709
‐
52,838
14,547,798
53.39%
48.86%
52.08%
42.34%
48.32%
36.74%
50.15%
‐
46.49%
31.75%
64.64%
73.99%
0.00%
32.12%
‐
33.70%
46.22%
5.31%
57.55%
0.00%
45.92%
50.66%