This document provides a presentation on the sales and distribution process for an automotive spare parts company. It includes sections on the purpose and scope of the project, an overview of the company and its product portfolio. It then describes the current enterprise structure, system-enabled processes, and identifies gaps between the current and planned future state processes in SAP. Finally, it outlines the company's condition techniques for pricing, including condition types, tables, access sequences and pricing procedures.

1. PROJECT PRESENTATION
WAJEEHA HASSAN
M. GOHAR IQBAL

2. SALES & DISTRIBUTION PROCESS

3. CONTENT
• PURPOSE
• SCOPE
• AUTOMOTIVE SPARES & ACCESSORIES
• ENTERPRISE STRUCTURE
• SYSTEM ENABLED PROCESS FLOWS
• GAP ANALYSIS
• CONDITION TECHNIQUES

4. PURPOSE
THE PURPOSE OF MAKING BBP IS QUITE SIMPLE AS FOLLOWS:
• TO DOCUMENT THE CURRENT PROCESS OF COMPANY FOR BUSINESS
ANALYSIS AND IMPLEMENTATION TEAM UNDERSTANDING (AS-IS).
• TO RE-ENGINEER THE PROCESSES, WHERE NEEDED, AND MAKE PROCESSES
AND SYSTEM COMPLY WITH EACH OTHER FOR BETTER IMPLEMENTATION (TOBE).

5. SCOPE
THE PROJECT SCOPE DEPENDS ON MAKING OF:
• ENTERPRISE STRUCTURE
• MASTER DATA
• S&D PROPOSED PROCESS FLOWS (TO-BE)
• PRICING CONDITIONS

6. AUTOMOTIVE SPARES & ACCESSORIES
• SISTER COMPANY OF PAK CARPETS INDUSTRIES.
• SUPPLIER OF AUTOMOTIVE SPARE PARTS LIKE FLOOR CARPETS, SHEET METAL
PARTS & POLYMER.
• THEY HAVE CLIENTS SUCH AS SUZUKI, TOYOTA AND NISSAN ETC.

7. PRODUCT PORTFOLIO
• Car Interior
Products
• Floor Carpet
• Insulator Dash
Panel
• Luggage Trim
• Dash Insulator
Lower Outer
• Hood Insulator
• Mat Luggage
• Package Parcel
Tray
• Spare Wheel
Cover
• Roof Head
Lining
• Non-Woven
Products
• PLASTIC AND SHEET
METAL PRODUCTS
• PLASTIC PARTS –
INJECTION MOLDING
• PLASTIC PARTS –BLOW
MOLDING
• PLASTIC PARTS –
VACUUM FORMING
• SHEET METAL PARTS –
VIPER ARM AND BLADE
ASSEMBLY
• SHEET METAL PARTS –
LINKAGE ASSEMBLY.
• After Market
Products
• Floor Mats
• Mud Flaps
• Head Lights

8. ENTERPRISE STRUCTURE

9. ENTERPRISE STRUCTURE DEFINITION
S.No Client
.
CoCode
Sales
Organization
Distribution Channel
Division
01
001
ASA (0011)
Karachi (KHI002)
Warehouse (WH0100)
Car Interior Products
(CIP011)
02
001
ASA (0011)
Karachi (KHI002)
Warehouse (WH0100)
Plastic Steel Metal
Products (PSM012)
03
001
ASA (0011)
Karachi (KHI002)
Warehouse (WH0100)
After Metal Products
(AFM013)
04
001
ASA (0011)
Karachi (KHI002)
Store(ST0200)
Car Interior Products
(CIP011)
05
001
ASA (0011)
Karachi (KHI002)
Store(ST0200)
Plastic Steel Metal
Products (PSM012)
06
001
ASA (0011)
Karachi (KHI002)
Store(ST0200)
Car Interior Products
(CIP011)

10. SALE AREAS
S.No.
Division
04
Sales
Distribution
Organization
Channel
Karachi (KHI002) Warehouse
(WH0100)
Karachi (KHI002) Warehouse
(WH0100)
Karachi (KHI002) Warehouse
(WH0100)
Karachi (KHI002) Store(ST0200)
05
Karachi (KHI002) Store(ST0200)
06
Karachi (KHI002) Store(ST0200)
Plastic Steel Metal Products
(PSM012)
Car Interior Products (CIP011)
01
02
03
Car Interior Products (CIP011)
Plastic Steel Metal Products
(PSM012)
After Metal Products (AFM013)
Car Interior Products (CIP011)

11. SYSTEM ENABLED PROCESSES
• WE HAVE FIND THE FOLLOWING PROCESSES OF SALES IN ASA:
• SALES AND FORECAST PROCESS (SUZUKI & HONDA)
• SALES AND FORECAST PROCESS (TOYOTA INDUS)
• INTERNAL SALE FOR SCRAP TO UFL.
• SALES TO NON-REGULAR CUSTOMER PROCESS (EXTERNAL SALES)
• FIXED ASSET RETIREMENT PROCESS
• SALES OF WASTE PRODUCT
• BIN MANAGEMENT PROCESS

12. SYSTEM ENABLED PROCESSES (CONT.)
CHALLENGES
• WE GOT THE PROCESS FLOWS ALREADY AUTOMATED BUT THEY WERE ON SAP
B1.
• THE BASIC CHALLENGE CAME UP TO RE-AUTOMATE THE PROCESSES
ACCORDING TO SAP R/3 SALES AND DISTRIBUTION MODULE.
• BUT WE FOUND MANY DIFFERENCES LIKE DIFFERENCE IN PROCESS FLOWS
AND DOCUMENT.
• THE AS-IS ARE NOT THE PART OF THIS PPT.
• PRESENTING TO-BE OF PROCESSES FROM NEXT SLIDE.

13. NOTATIONS
SIGN
Description
Manual Process, conducted
out of system.
Manual Document Flow,
written or designed out of
system
Manual Decision, taken out
of system
System Process, flows inside
SAP R3
System Document Flow,
designed and printed out
through SAP R3
System Decision, taken
automatically by SAP R3

21. GAP ANALYSIS
AS-IS
TO-BE
Agreements were handled in excel sheets in SBO
Agreements are now handled in scheduling agreement
provided by SAP R/3
Bin management caters the pick pack and transfer of
goods.
Bin management have been transformed into Transfer Order
which now cater detailed pick pack with its document called
Picking list, shipping/ delivering of goods is also there with
transfer of goods , here transfer order as a document also
generates,
Descriptive billing process exist which generates Billing due
list with Invoice as standard document, manual payment but it
is being processed generating receipt and this goes to
accounting document with in sales module and then it hits
ledgers inside finance module.
More controls are being introduced and verifications are
displayed in SAP R/3
Small billing process which have A/R Invoice, payment
done manually and is documented in finance module.
Somewhat controlled and verified processes in SBO
System flow are short in processes like internal sales,
external sales, asset retirement, waste product sales
using SBO
System flow gets more descriptive and verified inside SAP
R/3

22. CONDITION TECHNIQUES
(PRICING CONDITIONS)
CONDITIONS TECHNIQUES ARE THE SET OF RULE AND REGULATIONS OR
POLICIES THAT ENABLE THE PRICING STRUCTURE OR PURCHASE OF GOODS
AND ALSO RELATES THE SALE OF GOODS. INSIDE CONDITION TECHNIQUES ARE
FOLLOWING
• CONDITION TYPE
• CONDITION TABLE
• ACCESS SEQUENCE
• PRICING PROCEDURE

23. CRITERIA
FOR PRICING IN SAP R3 SYSTEM AND ACCORDING TO THE BUSINESS POLICY, WE
HAVE DONE THE PRICING ACCORDING TO:
• THE (MATERIAL)PRODUCT PORTFOLIO AND
• DISTRIBUTION CHANNEL I.E. WAREHOUSE AND STORES (OUTLETS) OF ASA.

24. CONDITION TABLE
Sales
Distribution Conditio
Organizatio Channels
n Type
n
Documen Material
t
Currency
Price
Karachi (KHI002) Warehouse
(WH0100)
PR01
PKR
Floor Carpet (FC0111)
3500
Karachi (KHI002) Store(ST0200)
PR01
PKR
Floor Carpet (FC0111)
4000
Karachi (KHI002) Warehouse
(WH0100)
PR01
PKR
Insulator Dash Panel
4500
Karachi (KHI002) Store(ST0200)
PR01
(ID0112)
PKR
Insulator Dash Panel
5000
(ID0112)
Karachi (KHI002) Warehouse
(WH0100)
PR01
PKR
Luggage Trim (LT0113)
6700
Karachi (KHI002) Store(ST0200)
PR01
PKR
Luggage Trim (LT0113)
7000

25. CONDITION
TYPE
Code
Condition
Access
AS01
Sequence
AS02
Sales Organization
Sales Organization
Distribution Channel
PR01
Type
Price
Distribution Channel
PR02
Taxes
Condition Types
Condition Types
PR03
Surcharges
Currency
Currency
PR04
Freight
Material
Material
Pricing
S.NO.
Pricing
Procedure
Procedure
001
Standard
002
Cash Sales
003
Rush Orders

26. PRICING CONFIGURATION
(EXAMPLE)
• LETS US TAKE A SALES ORDER
Sales Order
Components
Sales Organization
Values
Distribution Channel
WH0100
Condition Type
PR01
Document Currency
PKR
Item
Floor Carpet (FC0111)
KHI002

28. PROCEDURE DETERMINATION
Pricing Configuration
Values
Sales Organization
KHI002
Distribution Channel
WH0100
Condition Type
PR01 (Price)
Document Currency
PKR
Material
FC0111 (Floor Carpet)
Access Sequence
AS02
Pricing Procedure
001 (Standard)
Price
3500

29. QUESTIONS ???
THANK
YOU!!!