PodHandler.pptx

1. CONFIDENTIAL
General Import, QQ Model,
Cut Panels & SO Intercompany
Process Owner: Shipping & Sourcing

2. CONFIDENTIAL

3. CONFIDENTIAL
General Import
07
Cut Panel Prod &
Invoicing
SO Intercompany
TABLE OF CONTENTS
Import with QQ Model

4. CONFIDENTIAL
FAQ- General Import
Who is Seller? An individual, institution or business
entity that sells goods from their own production or taking
products from suppliers.
Who is Buyer? An individual, institution or
business entity that buys the company's operational needs
from suppliers.
Who is Exporter? An individual, institution or
business entity, whether in the form of legal entity or non-
legal entity, which conducts export.
Who is Importer? A trade intermediary who
purchases goods from other countries.
Group CFO, F&A
Merchandising Finance Warehouse
Shipping Legal & Compliance
START
Create Master
Buyer file
Review Master Buyer to know any
Import Restrictions
Create a PO until
completed
approval
Communicates
with vendors/
shippers/
principals
Check the
documents
completeness &
arrange shipment
Insure shipped
imported goods
Verify the PIB
accuracy for
import duties,
VAT, and PPh
Get SPPB &
Delivery to WH
Goods receipt
Close PO
END
Pay PO trx
Pay fees stated in
the DJBC Billing
Prepare Payment
based on PIB
Payment Details
Comply? Process the permit
No
Yes
Get another
required
document (NPB/
SKI)
Customs clearance
Docs: Shipping Invoice,
Packing List, MSDS, B/Lor
AWB, COO, PIB, VO, LS and
DO
a) SNI goods, followed by the SNI and PSI processes before
shipment, ifthe SNI results are declared to have passed the
test.
b) If the goods are non-SNI and require PSI, the PSI process will
be completed before shipment.
c) The shipment process for non-SNI and non-PSI goods will
begin immediately.

5. CONFIDENTIAL
FAQ- General Import
What is the
Documents shall
be prepared by
Merchandising for
checking Import
Restrictions?
Who are
responsible for
checking the
Master Buyer?
What shall be
carried out by
Legal Team , if the
Merchandising
wants to exist
import?
What are the
documents
required for
import purposes?
What is MSDS?
*MSDS for the dangerous
goods category, includes
goods that use batteries,
nail polish, and others.
Master Buyer File
Compliance and
Shipping Team
Prepare and
apply all import
licenses.
All import
documents, such as
Shipping Invoice,
Packing List, MSDS,
B/L or AWB, COO,
PIB, and DO.
A guide sheet that contains
chemical information such
as physical and chemical
properties, the type of
hazard posed, the method
of handling, special actions
in an emergency, disposal,
and other pertinent
information.

6. CONFIDENTIAL
Import with QQ Model
Group CFO, F&A
Merchandising Finance Warehouse
Shipping Legal & Compliance
Group Managing
Director
START
Create Master
Buyer file
Yes
Create a PO until
completed
approval
Communicates
with vendors/
shippers/
principals
Check the
documents
completeness &
arrange shipment
Insure shipped
imported goods
Get another
required
document (NPB/
SKI)
Customs clearance
Goods receipt
Close PO
END
Pay PO trx
Transfer funds to
the Importer for
the DJBC Billing
(billing code) fees
& goods release
fees
Prepare Payment
based on PIB
Payment Details
Draft & Sign MOU
Pay fees stated in
the DJBC Billing
Indentor Indentor
Indentor
Both Sides Indentor
Indentor
Indentor
Indentor
Importer
Indentor
Importer
Indentor
Indentor
Indentor
Indentor
Review Master Buyer to know any
Import Restrictions
Comply? Process the permit
No
Verify the PIB
accuracy for
import duties,
VAT, and PPh
Indentor
Get SPPB &
Delivery to WH
Importer
Docs: Shipping Invoice,
Packing List, MSDS, B/Lor
AWB, COO, PIB, VO, LS and
DO
Indentor bears all costs
incurred until the document
is completed
Importer pays Import Duty,
while Indentor pays Import
PPh and Import VAT
a) SNI goods, followed by the SNI and PSI processes before
shipment, if the SNI results are declared to have passed the
test.
b) If the goods are non-SNI and require PSI, the PSI process will
be completed before shipment.
c) The shipment process for non-SNI and non-PSI goods will
begin immediately.
A trade intermediary who purchases goods from
other countries
Importer
Entrepreneurs who within their company or work
environment uses the services of an Importer to import
Taxable Goods.
Indentor
Why do we use QQ Model?
QQ Model
•To simplify the Interco (Import & Retail Company) transactions,
•To manage cash flow.
What processes are different from the general import
process?
Process
•There is an MOU agreed upon by both parties.
•The details of importer and the owner of the goods on the import declaration
(PIB) are different.
•Each Company has different responsibilities.

7. CONFIDENTIAL
Cut Panels Production & Invoicing
Sourcing
Warehouse Factories (Vendors)
Merchandising
Retailer
Finance
Splits the goods
Produce cut
panels become
FGs
Visits to factory to
check production
results
Deliver the FGs to
warehouse
Sends a Packing
List and Invoice to
MD
Creates a PO on
RPRO
Sends POs to
vendors
END
Pay to vendors
Goods Import
What does Cut Panels mean?
Pieces of clothing material that will be manufactured become finished goods.
What is Packing List?
A document that contains shipment item details (carton quantity, number of pieces, weight,
and volume).
What brands are produced by local vendors?
Mothercare, Justice, Gingersnaps.
What percentage of losses is acceptable if the vendor
eliminates cut panels? The acceptable delivery shortage is 1%. Vendors must pay
the cost of lost cut panels if the shortage is greater than 1%, regardless of whether the failure
occurred during production, missing cut panels, or other factors.
Is the Warehouse team permitted to open the carton when
the cut panels arrive? No, Warehouse Team is not permitted to open cartons.
When shall the Merchandising team begin creating purchase
orders for vendor payment? Once the vendor have completed the
manufacture process and sent a Packing List and Invoice to MD Retailer Team.

8. CONFIDENTIAL
SO Intercompany
SCALE System
Merchandising SAMS System RPro System
Fill out the SO
Intercompany template
Open Upload SO
Intercompany page
via SAMS
Validate the SO Upload
ChooseOrigin
company, Destination
company, Select price
type (auto/manual),
Upload file
OK?
Show an alert
Matched the criterias
Yes
Press the Submit
button
Create ticket &XML SO
No
Interfaceto SCALE
WH Transfer from
Origin to Destination
Company
SO Created from Origin
Invoicefrom Origin
Company
PO from Destination
SBS, Price SO covert to
PO cost
ALU, Price, Qty
Send a confirmation as
results of WH Transfer
Get a confirmation
from SCALEsystem
START
END
1. Price must not have a comma,
2. Price must be greater than 0,
3. Qty must be greater than 0 and must be an
integer,
4. The same ALU can t be different price,
5. ALU is inactive,
6. ALU is not registered,
7. ALU is already globalize to both Company,
8. User already have access to both
Company.
5% for Margin + 11%
for VAT
1
• What is SO Intercompany?
• Activity to sell goods from 1 company to other companies
within Kanmo Group.
2
• What are the activities shall be carried out by
Merchandising in order to Upload SO Intercompany?
•Fill out the SO Intercompany template,
•Open “Upload SO Intercompany page” via SAMS,
•Choose Origin company, Destination company, Select price type (auto/manual), Upload file,
•Press the “Submit” button.
3
• Shall the Merchandising create a PO in manually as Buyer
Company?
• No need, the PO will be automatically created by system.

9. CONFIDENTIAL
Thank you