5. 2016
What keeps you up at night?
The top concerns:
• Compliance
• eDiscovery
• Data Sovereignty
• Audit Preparedness
• Increasing IT costs
• Employee Productivity
Questions you should ask yourself are:
• Do I have a complete data management strategy?
• Is my data secure and am I prepared for a potential data breach?
• Am I effectively managing my organization’s data through information governance
policies and best practices?
• Am I prepared in the event of an audit? Do I know where all my data is?
• Is my organization reducing costs and increasing productivity?
6. IT Director
• Lack of IT Department Resources
• Increasing Hardware & Maintenance
Costs
• PST Consolidation
• Data Lifecycle Management
• Ease of eDiscovery/Audit Export
• End User Adoption and Ease of Use
• Employee Requests
• Employee Policy Provisions
Top Concerns for IT Administrators & Directors
7. IT Director
How our customers and partners addressed these concerns…
• Lack of IT Department Resources – Free up IT man-hours by empowering users.
Move workloads to the cloud
• Increasing Hardware & Maintenance Costs – Extend the life of your existing
hardware by reducing data storage needs and the total number of servers
• PST Consolidation – Consolidate PST files to one searchable location and eliminate
the need for PST file creation
8. How our customers and partners addressed these concerns…
IT Director
• Data Lifecycle Management – Create retention policies for electronic communication
• Ease of eDiscovery/Audit Export – Easily perform eDiscovery, restore, export, redact,
and encrypt communication data onto a flash drive, DVD, PDF, PST or stand alone
archive viewer
• End User Adoption and Ease of Use – Provide users with a simple to use way to
search right from within their email client or with an easy to use end user app
• Employee Requests – Allow employees to find their own information quickly and
effortlessly by providing them a Google-like search through all communication
9. 2016
“With Retain implemented, BfN was able to greatly reduce their
storage footprint, ensure that their email system was running
more efficiently and grant central access to all archived email!”
11. How our customers and partners addressed these concerns…
Users
No need to contact IT –Grant Rights to end users to access, search, restore ,
forward, print, and redact their old email with complete activity audit trail
Quick and Easy Access via mail client or online – Provide access through the
mail client or an online
Quick and Easy Access via – Provide a mobile device app for end users to
access, search, forward, and print
Software Integrated within Email Client – Provide users with ability to access,
search, and restore their email from within GroupWise/Outlook.
12. “For our employees emails are an
important source of knowledge.
Thanks to Retain they can finally be
used efficiently.” – Grit Seifert, HR
Project Manager
13. Legal Concerns
• Expedited Information Requests
• Ability to Perform Complete Case Assessment
• Ensure Litigation Readiness
• Ability to Access & Search All Electronic Communication Data
• Ability to Export all Electronic Communication Data for Review
Top Concerns for Legal
14. Legal Concerns
How our customers and partners addressed these concerns…
• Expedited Information Requests – Provide legal direct access to electronic
communication. Direct access means that your organization can meet
expedited time restrictions, can export and redact the data in a usable format.
• Ability to Perform Complete Case Assessment – Authorize management,
individuals or legal teams to perform complete eDiscovery and case
assessment audits without the need for IT involvement
15. Legal Concerns
How our customers and partners addressed these concerns…
• Ensure Litigation Readiness – Enable legal to prepare for litigation by
placing litigation holds, perform eDiscovery searches, print, forward, save,
restore, export and redact in one central location
• Ability to Access & Search Electronic Communication Data – Allow users
to access and search data from a web browser with a Google-like search
function for ease of use
• Ability to Export all Electronic Communication Data for Review – Enable
users to export via flash drive, DVD, PDF, PST or standalone archive viewer
16. “Retain helped us to quickly and
efficiently address two of our major IT
challenges: the handling of PST files
and compliance regulations.”
– Elias Krahle, Archive Project Manager
17. Chief Executive Officer
• Compliance with Laws & Security
Risk Mitigation
• Protection from Case Litigation &
Litigation Readiness
• Compliance with Internal Laws and
Regulations
• Prepared for Fiscal Audits
• Secure Storage & Business Data
Protection
• Protection from Reputation Damage
• Multi-Platform Support
• Increased USER & IT Productivity
• Reduced Costs
• Risk Mitigation
• Policy Enforcement
Top Concerns for Chief Executive Officer
