This document discusses how companies can use cutting-edge HR technologies like time and labor tracking, employee self-service portals, online benefits enrollment, applicant tracking, and performance management tools to streamline HR operations, manage costs, and improve business performance. It explains the benefits of each technology and recommends that companies partner with integrated HR outsourcers who can provide customized technology solutions and help companies implement HR systems effectively.

1. Accessing Cutting-Edge
HR Technology
Produced & Distributed by G&A Partners
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2. Position Your Company For Success
Accessing Cutting-Edge HR Technology: A
Company’s Portal to Trimming Costs and Streamlining
Administrative Processes
Today advances in personal technology are everywhere you look – you can watch
movies on your cell phone, talk face-to-face from your computer, exercise with your
television, and broadcast home videos over the Internet. It is no surprise then that
professional technology is proliferating at the same rate. Countless operational
processes and business functions are being streamlined by better, faster and simpler
technology.
Human resources (HR) is no exception. At G&A Partners, an integrated HR and
administrative outsourcer, we recognize the advantages technology can offer.
Intelligent and intuitive software technology can help companies by providing
advanced online tools to monitor and manage employees, automate tedious manual
HR procedures, and offer employees greater personal autonomy and development
opportunities. Best of all, by utilizing select cutting-edge HR technologies,
companies can streamline their HR operations, better manage their costs and
ultimately propel their business forward.
Select HR Technologies:
• Time & Labor Tracking
• Employee/Manager Self-Serve Portal
• Online Benefits Enrollment
• Applicant Tracking
• Professional Development & Performance Management
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3. Position Your Company For Success
Time & Labor Tracking
Eliminate time tracking inefficiencies and labor cost overruns.
Time & Labor (T&L) Tracking technology offers a cure for ineffective labor management.
Easy-to-use, web-based T&L tracking systems can replace tedious manual time entry and
reporting processes by allowing you to tap into real-time labor data on-demand so you can
access, evaluate, and manage work schedules, time and payroll reports, and staffing needs
anytime or anywhere. And with a robust online interface, T&L systems can allow more
accurate and efficient time tracking and reporting and provide greater transparency into
work patterns for more strategic scheduling and labor management.
Of course, the right solution for time and labor management processes must also be
equally effective for supervisors, employees and HR and payroll managers. Advanced T&L
systems can deliver specially-designed service applications and sophisticated features to
meet the distinct requirements of each specific user group.
• Scheduling – Online visibility to examine employees’ work patterns and routines.
• Web Clock-in / Clock-out – Advanced technology allows employees to clock in or
out from any assigned computer, a specific IP-restricted site, or even from a cell
phone or PDA.
• Day Off Request Function – Automated Day-Off Request function replaces error-
ridden paper or verbal request processes.
• Job Costing – Monitor the hours your employees dedicate to a particular project or job.
• “Shift Swapping” Management – Employees can swap shifts without the pain of
countless phone calls or the risk of miscommunication – and with the ability to
approve requested shift changes and access to up-to-the-minute shift assignments,
managers know shifts are appropriately covered.
• PTO, Vacation and Sick Leave Tracking – Web-based platform allows employees to
submit, and managers to approve or deny, time off requests in real-time and on-
demand.
• Overtime Tracking – Intelligent technology automatically tracks overtime hours.
• Graphical Labor Analytics tools – Easy-to-read graphical dashboards allow you to
view the time and labor trends you want to follow and make knowledgeable, on-
the-spot decisions.
• Pre-generated & Customizable Reports – Readymade or customizable report
options help managers prepare time and labor reports more quickly and easily.
• Payroll Reporting – Fully web-based and real-time system replaces paper time sheets
with electronic timesheets that minimize the need for follow up or error checking.
• Payroll System Integration – Automatically integrate with your payroll system so
payroll data can be exported with the click of a button.
• Secure Access from Anywhere, Anytime – Access online time tracking tools through
any Internet connection, on any browser, anywhere in the world.
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4. Position Your Company For Success
Employee-Manager Self-Service Portal
Empower your employees with self-service capabilities.
Advanced technology now allows employees to manage for themselves functions that once
a manager or HR professional had to perform on their behalf – things like setting their
payroll tax withholdings or adjusting their 401k contributions. With today’s employee-
manager self-service technology, your employees are empowered to manage their own
personal data, so your HR professionals have time to focus on more strategic issues,
your internal processes can move more quickly and smoothly, and the risk of mistakes is
minimized. What’s more, self-service capabilities eliminates time staking manual processes
for managers whose plates are already full by allowing them to create and post schedules
online or conduct a performance evaluation process electronically.
When considering the latest self-service software, be sure the technology includes these
capabilities:
• View Pay Stubs
• Monitor and Adjust Payroll Tax Withholding
• Make or Change 401k Contributions
• Amend Benefit Status or Option Selection
• Track Vacation or Paid-Time Off
• Manage Scheduling
• Conduct Performance Evaluations
Online Benefits Enrollment
Automate benefits enrollment by bringing it online.
Conducting benefit enrollment is quite possibly the most time intensive function an HR
or benefits specialist performs. Think about it: setting aside days for open enrollment;
conducting face-to-face meetings; inputting each and every employee’s benefit elections.
That can’t be easy! But benefit enrollment can be made easier.
Online benefit enrollment allows employees to electronically input their own elections at a
time most convenient for them, rather than a time that disrupts their work day. Employees
have ample opportunity to review their benefit choices, check over their elections, and
even make revisions if necessary, so mistakes are minimal. Then, once employees have
entered their elections, the information can be automatically fed to the benefit vendor for
processing. To further simplify the administrator’s role, customizable electronic reports
allow administrators to follow their employees’ benefit status and track their elections.
New employee enrollment and life event changes are simpler too when managed online.
Just imagine the time saved and the potential mistakes averted!
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5. Position Your Company For Success
A fully-automated online enrollment system can offer a wide range of options that can
be tailored to fit all of your needs for open, new hire, life event and special (individual)
enrollments. Our system is intelligent and enforces all applicable rules, so your
administrators and employees cannot make mistakes. That means that your eligibility
effective dates and premium bills are accurate.
Enrollments options include:
• Administrator-only or employee self-service enrollments
• Passive, semi-passive and active enrollments
• Enrollment for only one benefit plan or for each benefit plan offered to an
employee
• One-page or expanded content benefits information available to the employee
during enrollment, i.e. at the “point of purchase”
• Side-by-side plan comparisons that include “drill down” information
• Overage dependent notifications, status and change alerts, reminders to complete
enrollment
• Employee communication tools such as web links, FAQs, glossary, online question
submissions
Applicant Tracking
Identifying and hiring qualified job applicants takes time ... and technology.
It’s an age-old conundrum. As you work to grow your business, you find yourself caught
between trying to manage the business and trying to find the right people to help you
manage the business. There’s no way around it – you have to put time into the recruiting
process if you want to find qualified job applicants, and inevitably, that’s time you’re not
able to dedicate to more core business activities.
While there is no substitute for personal involvement in certain recruiting activities, like
meeting and interviewing applicants face-to-face, at G&A Partners, we’ve found that
automated applicant tracking technology can effectively handle much of the rest, greatly
reducing the time you and your HR representatives have to dedicate to the recruiting
process.
• Quickly access and search online applicant databases
• Objectively screen applicants’ skills to identify qualifications and reduce risk of
discrimination
• Conduct background checks to weed out unwanted applicants
• Automatically and courteously communicate with applicants
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6. Position Your Company For Success
An applicant tracking program can replace manual processes with easy-to-use tools
that significantly streamline your recruiting efforts and keep the hiring process moving
forward, so resumes don’t get stalled on a desk, communication with applicants is timely,
and interviews are relevant. Best of all, you are able to make faster and smarter hiring
decisions and bring the right applicant on board as an employee more quickly.
Professional Development & Performance Management
To build a high-performance company, you need to drive your talent to
perform.
If you’re building a race car, a variety of design components could impact the car’s
performance, but how the driver manages the car on the track will ultimately dictate
whether the car reaches its full potential. Building a high-performance company is not
so different. Hiring top-notch talent
“... a performance management is key to ensuring that you have the
process that incorporates established components necessary to perform
at a high level, but business owners
evaluation methods with customized must also be able to manage that
procedures to fit your company and talent effectively if they hope to drive
its unique culture.“ performance. A comprehensive suite of
talent management software, including
professional development and performance management tools, can help you direct and
motivate your employees and ensure that they are engaged and committed contributors to
your company.
• Professional Development – Opportunities for professional development are
crucial to employee satisfaction. Sophisticated software can allow managers and
employees to set performance goals, assess development needs, monitor progress,
and map out next steps.
• Performance Management – Effectively managing performance can ensure that
your employees receive the direction and feedback they need to contribute
successfully to your organization. Advanced software systems allow companies to
build a performance management process that incorporates established evaluation
methods with customized procedures to fit your company and its unique culture.
• Succession Planning & Promotion – Planning the next move is not only good for
your business – it can also help to motivate your employees when there is a clear
career path laid out for them. Technology now exists to help managers map out
succession plans and think through promotions using balanced and objective criteria
to ensure the company and its employees stay on course.
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7. Position Your Company For Success
Accessing HR Technology
HR outsourcers can be a portal to the technology your business needs.
With all these HR applications out there, you wouldn’t think that accessing an affordable
software solution that meets the needs of your company would be that difficult, but it can
be. Bundled enterprise solutions can be complicated and costly, and unfortunately, to get
the functionality your company needs, you may have to pay for applications that you don’t
want and never intend to use. Building a customized technology solution from scratch
can be extremely time consuming and equally costly, and if you aren’t especially savvy, can
result in a mish-mash of disintegrated applications that are incapable of working together.
As experts in human resources and employee administration, an integrated HR outsourcing
company can serve as a portal for companies looking to access intelligent software
technology. Many firms that deliver outsourced HR and administrative services can
also provide businesses affordable access to the best solutions the market has to offer.
Because they’ve done the legwork to know which applications work best as well as which
applications work best together, they can help you customize a technology solution that
properly fits your needs, so you aren’t purchasing or paying for more than you want. Best
of all, they have experience in installing and implementing HR technology, so they can
ensure the solution you choose works effectively and that it is integrated properly with
your company’s existing systems and processes. At the end of the day, a qualified HR and
administrative outsourcer that understands and recognizes the advantages technology
has to offer should also be able to partner with you to help your company realize those
benefits.
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