How to get ready for E-Portfolios at HEIs – strategy and process model

Technische Universität München
How to get ready for E-Portfolios at HEIs
– strategy and process model
ePIC 2013
9.7.2013, London
Hans Pongratz, Dr. Stephan Graf
Technische Universität München (TUM)

Example Word-Cloud „E-Portfolio“
9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf 2
Reference: http://twitpic.com/1bv58m

Faces & Purposes of E-Portfolios
Faces
• Workspace: reflection & learning
• Showcase: accountability & display
Purposes
• Personal: Lifelong learning, personal development
• Employment: resume/CV, career planning, skills
• Education / Training: Assessment, reflectiong, tracking

E-Portfolio
electronic portfolio, e.g.
• student learning portfolio,
• institutional / department / faculty portfolio,
• student portfolio,
• lifelong learning portfolio,
• career/CV/resume portfolio,
• course portfolio,
• …

5
TUM. Campus
9.7.2013 ePIC 2013, London, Hans Pongratz & Stephan Graf

6
13 Departments
411 Buildings
156 Degree Courses
 32 000 Students 32% Female Students
16% Internat‘l Students
500 Professors (incl. hospital)
 9 300 Staff Members
 40 000 Alumni
13 Nobel Prize Laureates
14 Leibniz Laureates (DFG) since 1986
4 Humboldt Professors
#53 2012 Academic Ranking of World
Universities (best German university)
TUM. (some) Facts and
Figures

University: New Goals, Structures and Challenges
• International competitiveness as key for national welfare
• Competition around quality in science and teaching
• University education as a global offering
• Bologna process
• State and federal policies
• Student tuition fees
• Reduction of drop-out rates by student aptitude tests
• Lifelong learning
• Need technologies & hypes, e.g. MOOCs

8
Leitmotif: The Digital University
„A customer-friendly and smoothly
integrated ICT infrastructure for
research, teaching and
administration“
 Processes
 Organization
 Technology and Support

Vision of the Digital University
 One core system for
student-, class- and
exam-management.
 100% interoperability
with all other used
components of the
second level.
 If possible, all services
should be available for
students online.

E-Learning at TUM
• General concept: blended learning
• Since 2005 one central E-Learning-Plattform for whole university
• 2010 System change CLIX (imc) to Moodle
• Step-wise Integration into IT-Infrastructure of TUM (e.g. LDAP,
Campus Management Systems, …)
• Uses: Primary Education, further education, international
cooperations, EMBA, ...

CAMPUSonline at TUM
• Cooperation agreement “Campus Management”
with TU Graz
• Adjusting CAMPUSonline to German needs
• One platform for all administrative data from research and teaching
• Administration and presentation of all data of the organizational
structure, university members and roles (access rights) of
individuals
• Roles within an institution are assigned by the TUMonline-
Representative of the institution

EDUCAUSE: Successful E-Portfolio Project
Reference:
EDUCAUSE review
July/August 2004, p. 41

EDUCAUSE: Steps to E-Portfolio System
Reference: EDUCAUSE review, July/August 2004, p. 40

Success factors
How to get ready for E-Portfolios
HEI
IT
Processes
IT-Infrastructure
Seamless Integration
Processes &
Workflows
Standardization
Institutional
Strategy
Digital Awareness

Preconditions & Requirements
• Harmonized & standardized processes, e.g.
– student life cycle,
– triad of modules, courses and tests,
– Workflows & other life cycles,
– deadlines …
• Identity Management
• Institutional policies & rules, e.g. access for alumni

Triad of modules, courses and tests
SPOV
RK
MK2
PK
GHK
LV(SS08)
LV(WS07)
PK
GHK
LV(SS08)
MK1
AK
GHK
LV(WS08)
AK
GHK
LV(WS08)
PK
GHK
LV(SS08)
ePIC 2013, London, Hans Pongratz & Stephan Graf
9.7.2013 16

Example new Module
Modul erstellen.igx
Bedarf eines
neuen Moduls
Person mit Entw urfsrecht erstellt/bearbeitet Modulentw urf
in Status "in Erstellung"
ggf. universitätsspezifische Prüfung
Ok?
ggf. Kommentar in Kommentarfeld hinterlassen
No
Person mit Entw urfsrecht setzt Status des Moduls auf
"in Prüfung"
ggf. universitätsspezifischen Gremiendurchlauf und/oder
Prüfverfahren durchführen
Modulentw urf
Yes

To discuss
• Why there‘s no pressure from students or lecturers
• EU-wide E-Portfolio System needed?
• Interfaces between E-Portfolios Systems?

Questions?
pongratz@tum.de
stephan.graf@tum.de

Backup

LDAP (central meta-directory)
Sources
SAP HR/RE TUMonline
IntegraTUM LDAP
LDAP
Consumer
TUM-
Portal
SysAdmin eMail Storage eLearning Library
MWN LDAP
9.7.2013 21

read study
information on www
create TUMonline
applicant‘s account
enter application data
send electronic
application
Admission
Office
Applicant
TUMonline
infopage: send
application form with
required documents
infopage: we’ll be
back to you via email
in a few minutes
status page: print
application form
send application form
and required
documents to TUM
wait / track
application status on
status page
slow track
fast track
multiple
applications
multiple
applications
Email by president:
offer study place
on status page: print
admission letter
on status page:
accept study place
on status page: print
enrolment form
for fast track only
after document
verification
send application and
documents to TUM
transfer fees and
dues
wait
study documents are
received by mail
collect studentcard at
information desk
admission
9.7.2013 22

How to get ready for E-Portfolios at HEIs – strategy and process model

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How to get ready for E-Portfolios at HEIs – strategy and process model