1. Transforming
the LAST MILE of
FINANCE
Current
Strategies
for
Op6mizing
Balance
Sheet
Cer6fica6on
www.trintech.com
©
2011
Trintech.
All
Rights
Reserved

2. Balance
Sheet
Cer6fica6on
–
A
Significant
Opportunity
to
Improve
Business
Performance
è “Automa6ng
reconcilia6on
of
high
volume
transac6on
accounts
typically
delivers
6me
and
cost
savings
of
30%
to
70%
with
an
ROI
of
6-­‐9
months.”
è “Automa6ng
reconcilia6on
of
GL
control
accounts
typically
delivers
6me
and
cost
savings
of
15%
to
20%
with
an
ROI
of
12+
months.”
-­‐
Source:
Atos
Consul0ng,
Op0mizing
Your
Reconcilia0on
Process,
2011.
è How
can
organiza6ons
op6mize
the
process
to
achieve
these
results
while
increasing
efficiency,
reducing
risk
and
improving
transparency?
©
2011
Trintech.
All
Rights
Reserved

3. 7
Strategies
for
Op6miza6on
This
guide
provides
7
of
the
latest
b e s t
p r a c = c e
s t r a t e g i e s
f o r
op=mizing
the
Balance
Sheet
Cer=fica=on
processes.
These
strategies
are
based
on
the
exper=se
Trintech
has
acquired
helping
over
600
leading
global
organiza=ons
and
more
than
100,000
users
achieve
a
sustainable
Return
on
Investment
(“ROI”).
©
2011
Trintech.
All
Rights
Reserved

4. 1.
Organize
a
Steering
CommiWee
Organize
a
Steering
CommiNee
involving
stakeholders
from
internal
audit,
IT,
en=ty
owners,
and
other
key
cons=tuents.
CommiNee
responsibili=es
include
(but
are
not
limited
to)
the
following:
• Gain
buy-­‐in
and
drive
project
ownership
• Drive
awareness
and
educa=on
across
the
company
on
the
business
benefits,
goals
and
objec=ves
• Set
policies
and
procedures
• Define
internal
controls
tes=ng
• Understand
data,
hardware
and
resource
requirements
©
2011
Trintech.
All
Rights
Reserved

5. 2.
Review
the
Current
vs.
Desired
Process
Technology
can
play
a
key
role
in
automa=ng
Balance
Sheet
Cer=fica=on
processes,
but
automa=ng
a
bad/broken
process
may
not
result
in
desired
efficiency
gains.
Before
automa=on,
Trintech
recommends:
• Documen=ng
the
current
process
• Performing
a
gap
analysis
between
the
Current
vs.
Desired
processes
• Iden=fying
ways
to
improve
the
process
Gap
• Standardizing
wherever
possible
• Leveraging
technology
solu=ons
to
Desired
automate
the
(improved)
process
Current
Process Process
©
2011
Trintech.
All
Rights
Reserved

6. 3.
Op6mize
the
Process
BEFORE
Automa6on
Op=mize
the
process
prior
to
(or
in
conjunc=on
with)
automa=on
projects:
• Ensure
all
accounts
are
assigned
to
specific
individuals
• Document
how
a
compliant
reconcilia=on
should
be
performed
• Define
acceptable
clearing
standards
for
open
items
• Establish
a
method
to
trace
and
escalate
excep=on
items
• Automate
wherever
possible:
– Auto-­‐reconcilia=on,
auto-­‐cleared
items,
journal
entries
• Take
a
top-­‐down,
risk
based
approach
©
2011
Trintech.
All
Rights
Reserved

7. 4.
Take
a
Top-­‐Down,
Risk-­‐Based
Approach
• Evaluate
all
accounts
based
on
materiality
and/or
risk.
• Perform
a
risk
assessment
and
rank
accounts
based
on
risk
ra=ng:
– Set
up
a
schedule
to
review
the
current
ra=ng
and
adjust
as
needed.
– Allow
the
applica=on
to
review
current
risk
ranking
and
adjust
automa=cally
based
on
your
business
rules.
• Adjust
the
frequency
of
reconcilia=ons
based
on
materiality:
– Low
risk
accounts
quarterly
– High
risk
accounts
monthly
• Op=mize
the
number
of
accounts
reconciled
based
on
balance
sheet
coverage.
©
2011
Trintech.
All
Rights
Reserved

8. 5.
Follow
a
Structured
Project
Methodology
• Follow
a
structured
process
(e.g.
ADDED)
• Incorporate
project
management
across
all
phases:
ANALYZE
– Set
realis=c
project
deadlines,
milestones,
and
measures
of
success
PROJECT
MANAGEMENT
DEFINE
– Manage
accountability
– Measure
project
success
based
on
KPIs
for:
DEVELOP
• Efficiency
• Transparency
• Risk
mi=ga=on
EVALUATE
– Sustainability
– Plan
for
scalability
based
on:
• Organiza=on
size
&
growth
rate
DEPLOY
• Acquisi=ons
• Shared
service
centers
©
2011
Trintech.
All
Rights
Reserved

9. 6.
Take
a
Phased
Approach
Take
a
phased
approach
to
implementa=on
(e.g.
walk,
run,
sprint)
by:
• Building
a
realis=c
rollout
plan
that
creates
quick
wins
and
success
stories.
– Run
a
pilot
with
one
department
or
LOB
Sprint
to
use
as
a
success
model
for
broader
rollout
– Implement
key
learnings
into
future
phases
and
rollouts
Run
• Focus
on
users,
departments,
and
LOBs
with
a
higher
ap=tude
for
adop=on.
Walk
• Automate
high
volume
transac=ons
first
to
free
up
resources,
then
focus
on
those
with
highest
materiality/risk.
©
2011
Trintech.
All
Rights
Reserved

10. 7.
Leverage
Technology
for
Automa6on
• Manual
balance
sheet
cer=fica=on
processes
are
prone
to
errors,
fraud,
and
tend
to
break
down
over
=me.
• By
leveraging
proven
technology,
finance
organiza=ons
can
achieve
true
automa=on
while
crea=ng
a
sustainable
process
that
embeds
process
improvements
into
everyday
business
ac=vi=es.
• Trintech’s
Unity
Recon
module
provides
a
comprehensive
and
proven
solu6on
for
automa6ng
and
op6mizing
Balance
Sheet
Cer6fica6on
for
both
GL
and
high
volume
transac6on
accounts.
©
2011
Trintech.
All
Rights
Reserved

11. Trintech’s
Unity
Recon
A
Proven
Solu0on
for
Op0mizing
Balance
Sheet
Cer0fica0on
• Comprehensive
solu=on
for
reconcilia=on
of
both
opera=onal,
high-­‐volume
transac=ons
and
GL
accounts
• Only
solu=on
offering
an
integrated
plagorm
encompassing
reconcilia=on,
financial
close,
regulatory
repor=ng
and
compliance
• Next-­‐genera=on
matching
engine
automates
matching
>
90%
of
items
• Built-­‐in
workflow
for
excep=on
management
and
cer=fica=on
• Easy-­‐to-­‐use
templates
for
standardized
prepara=on
• Automated
cer=fica=on
• Quality
assurance
©
2011
Trintech.
All
Rights
Reserved

12. Trintech
Success
Stories
Over
600
world
class
organiza=ons
have
successfully
op=mized
their
Balance
Sheet
Cer=fica=on
process
with
Trintech,
including:
“I was looking for a tool and a process that were scalable and provided
assurance that all accounts, especially key accounts, were being
Google reconciled each month and on a timely basis. Under the old method it
was only going to be a matter of time where we would find that a key
account had not been reconciled.”
- Dan Martinelli, Controller for the Americas, Google
“AssureNET GL allows Delhaize to have greater visibility and control
over our business processes across all companies and geographies.
This enhances our ability to ensure consistency and data quality, while
reducing our operating costs. AssureNET GL is an integral component
of our Comprehensive Accounting Excellence program.”
- Laurent Carlier, Financial Accounting & Control Manager, Delhaize Belgium
For
more
details
on
these
success
stories,
view
our
collec=on
of
tes=monial
videos
at
hNp://www.youtube.com/user/TrintechFinancialGRC
or
visit
our
Success
Story
Library
at
hNp://www.trintech.com.
©
2011
Trintech.
All
Rights
Reserved

13. Ready
to
Take
the
Next
Step?
To
learn
more
about
Trintech
Unity
Recon
and
other
Trintech
solu=ons
for
op=mizing
The
Last
Mile
of
Finance:
Call
Us:
• 1.800.416.0075
(US
&
Canada)
• +44
(0)
20.7628.5235
(UK)
Or
visit
us
on
the
web:
• Website:
hNp://www.trintech.com
• YouTube:
hNp://www.youtube.com/user/TrintechFinancialGRC
• Facebook:
hNp://www.facebook.com/TrintechInc
• Trintech
Blog:
hNp://www.trintech.com/resources/financeblog/
• TwiNer:
@TrintechInc
©
2011
Trintech.
All
Rights
Reserved