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1. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
PROJECT MANAGEMENT
ZAFAR IQBAL
Zi_agr@yahoo.com
SOCIAL CLUB OF PEOPLE’S EMPOWERMENT-SCOPE

2. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Acknowledgements:
“Project Management – Strategic Design and
Implementation” 4th Ed., by David I. Cleland and Lewis
R. Ireland, McGraw Hill
“Project Management, A Systems Approach to
Planning, Scheduling, and Controlling”, 6th Ed.
by Harold Kerzner, John Wiley & Sons, Inc,
New York, USA

3. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
What is a Project?
 A project is a planned undertaking which is
a set of interrelated and coordinated
activities designed to achieve certain
predetermined objectives within a given
budget and period of time.

4. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
What is Project Management?
 Project Management is the process of
planning, organizing and managing
tasks and resources to accomplish a
definite objective, usually within
constraints on time, recourses, or cost.

5. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Project Constraint Triangle
Project
Time
Cost

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EMPOWERMENT-SCOPE
The Project Cycle Management
 A typical project has a
sequence of stages/phases
from inception to maturity. All
such stages/phases of the
project form the project cycle.

7. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
 Identification
 Preparation
 Appraisal/Evaluation
 Approval
 Implementation
 Monitoring (M&E)
 Completion
 Evaluation
Phases of the Project Cycle

8. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Project Management - Requirements
 Quantitative tools / techniques.
 Organizational structures.
 Organizational behavior.
 Clarity of project manager’s role, job
description and authority.

9. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Core Functions of Project Management
 Planning – What are we aiming for and
why?
 Organizing – What’s involved and Why?
 Directing – Who decides what and where?
 Motivation – What brings out the best
performance of people?
 Controlling – Who judges results and by
what standards?

10. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Successful Project Management!
Having achieved project objectives
 Within time
 Within cost
 At the desired technical performance level
 Effective & efficient use of recourses
 Within minimum or mutually agreed scope
changes
 Within the main framework of organization
 Within corporate culture and
 Accepted by the customer

11. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Management Pitfalls !
 Planning Errors
 Managing versus Doing
 People versus Task skills
 Ineffective Communications
 Time Management
 Cost/Resource Management
 Performance Management

12. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Principals of Procurement
 Provides a Macro Framework for:
 Procurement Planning
 Procurement Advertisement
 Qualification/Disqualification of Contractors
 Method of Procurements
 Opening, Evaluation & Rejection of Bids
 Acceptance & Award of Contracts
 Maintenance of Records and Freedom of Information
 Grievances Redressal

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EMPOWERMENT-SCOPE
Procurement Planning
 Contract Statement of Work (CSOW)
 Contract Work Breakdown Structure
(CWBS)
 Requirements for a year to be advertised
in advance
 Limitation on splitting or regrouping
 Generic Specifications
 Approval Mechanism to be in place

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Methods of Procurement
 Open competitive Bidding Principal method
 Single Stage. One Envelope procedure.
 Two Stage Bidding Process.
 Technical proposal without price for uniform
specifications.
 Price proposals on the basis of uniform technical
specifications.
 Two Stage two envelope bidding
 First stage Technical proposal & financial proposal
 Second Stage – Revised Technical proposal –
Supplementary financial proposal.
 Negotiated Tendering

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EMPOWERMENT-SCOPE
Alternate Methods of Procurement
 Petty Purchases
(upto Rs 10,000)
 Request for quotations
(upto Rs 40,000)
 Direct contracting
(Repeat Orders upto 15 % only)
 Negotiated Tendering.

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EMPOWERMENT-SCOPE
Opening, Evaluation & Rejection of Bids
 Public Opening of Bids
 Evaluation Reports to be given to all
Bidders
 Bidders Right to Represent – 10 Days
 Ban on Financial Negotiations
 Only Technical Negotiations allowed

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Other Provisions
 Lowest Evaluated Bidder to get the Contract
 Full Records to be Maintained for a minimum
period of Five (5) Years
 Integrity Pacts
 Grievances Redressal
 Within the Company
 2nd Tier Grievance Redressal
 Ombudsman
 Judicial Recourse

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Monitoring of Public Procurements
 Internal Pre/Post Audit Procedures
 Audit by the Auditor General
 Monitoring by the Authority
 Procurement Audits by Private Sector
Auditors

19. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Procurement Contract
 Legal Document
 Contract Law
 Contract Negotiations
 Contract Signing
 Contractual Obligation
 Various Clauses of the Contract
(Termination, Force Majure, etc.)

20. SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Thank You !