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Open Access Publishing

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Options, Policies, Best Practices

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Open Access Publishing

  1. 1. ||ETH-Bibliothek vmitet Career Event, 18th October 2017 18.10.2017Barbara Hirschmann 1 Open Access Publishing Options, Policies, Best Practices
  2. 2. ||ETH-Bibliothek 1. Introduction to Open Access 2. How does is work?  Green Road  Gold Road 3. Policy framework 4. ETH Zurich’s Research Collection 18.10.2017Barbara Hirschmann 2 Agenda
  3. 3. ||ETH-Bibliothek 1. Introduction 18.10.2017Barbara Hirschmann 3
  4. 4. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 4 What is Open Access? «Open access […] literature is digital, online, free of charge, and free of most copyright and licensing restrictions.» (Peter Suber, 2012) without costs for the readeraccessible possibility to reuse • Download • Copy • Distribute • Print • Textmining • …
  5. 5. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 5 Conventional publication cycle Author (as producer) Publisher Bookseller / library supplier Library Author (as recipient)
  6. 6. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 6 Conventional publication cycle Author (as producer) Publisher Bookseller / library supplier Library Author (as recipient) Peer Review Layout & Copy-editing Distribution Selection & Acquistion Delivery Paid by taxpayer Paid by taxpayer
  7. 7. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 7 Journal price increases compared to Consumer Price Index Annual US journal price increases compared to Consumer Price Index (CPI). Source: Tillery, Kody (2013). 2012 Study of Subscription Prices for Scholarly Society Journals. Allen Press, Inc. Retrieved on 18 March 2016 from: http://allenpress.com/system/files/pdfs/library/2012_AP_JPS.pdf.
  8. 8. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 8 Publisher profit margins Company Profit margin Elsevier 39% Springer 34% Wiley 42% Company Profit margin Microsoft 20% Google 17% McDonalds 19% “Publishing obscure academic journals is that rare thing in the media industry: a license to print money.” (The Economist, 14 April 2012)
  9. 9. ||ETH-Bibliothek  Increased visibility, fast access  Authors retain copyright  Greater research efficiency through early discussion of results  Promotes international and inter-disciplinary cooperation  Publicly-funded research results should be publicly available  …  A solution for the «serials crisis»? 18.10.2017Barbara Hirschmann 9 Why Open Access? How would you rate a complete transformation of academic publishing towards an OA-based model? ETHZ open access survey 2017
  10. 10. ||ETH-Bibliothek 2. How does it work? 18.10.2017Barbara Hirschmann 10
  11. 11. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 11 Self-archiving (Green Road) Author (as producer) Publisher Bookseller / library supplier Library Author (as recipient) Peer Review Layout & Copy-editing Distribution Selection & Acquistion Delivery Publication in Repository
  12. 12. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 12 Self-archiving (Green Road) Institutional Repository Disciplinary Repository OpenDOAR (Directory of Open Access Repositories) Academic Networking Site Multidisciplinary Repository • Commercial start-up • No copyright clarification at upload • Currently brought to court by Elsevier & ACM due to massive copyright infringements • Not-for-profit • All uploads checked against publishers’ copyright regulations
  13. 13. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 13 Self-archiving: copyright issues  Subscription publishers usually require authors to transfer copyright or grant them an exclusive license to publish their work  But: They also usually allow some sort of self-archiving  after a certain period of time (embargo)  if you do not upload the publisher’s PDF but a manuscript version of the paper (no publisher layout & logo)  Where to look up the regulations?  SHERPA/RoMEO Database: http://www.sherpa.ac.uk/romeo  Publisher/journal website  Copyright transfer agreement
  14. 14. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 14 Which format? • Usually Postprint (= author’s manuscript after peer review) When? • Possible embargos between 2 and 36 months Where? • Author’s website • Institutional repository • Disciplinary repository
  15. 15. ||ETH-Bibliothek  What is an OA journal?  Quality Control (Peer Review)  Different funding mechanisms  Article Processing Charges  Institutional, society, library funding  Author retains Copyright (standard licence: CC-BY) 18.10.2017Barbara Hirschmann 15 Open access journals (Gold Road)
  16. 16. ||ETH-Bibliothek  Is the journal indexed in DOAJ (Directory of Open Access Journals)? 18.10.2017Barbara Hirschmann 16 How to assess the quality of OA journals
  17. 17. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 17 DOAJ: Tick / Seal Journals that were accepted in to DOAJ after March 2014 when DOAJ launched its new criteria for journals to be accepted in to DOAJ. The new criteria require a higher level of compliance to best practices and publishing standards. Journals that do not have The Tick are in the process of reapplying under the new criteria. Journals that achieve a high level of openness, adhere to Best Practice and high publishing standards.
  18. 18. ||ETH-Bibliothek  Did someone leave a review on QOAM (Quality Open Access Market)?  Is the publisher a member of OASPA (the Open Access Scholarly Publishers Association) or COPE (the Committee on Publication Ethics)?  Have a look at the journal’s website:  Does the journal conduct a peer review process?  Are acknowledged scientists among the authors and editorial board members?  More tips: http://thinkchecksubmit.org 18.10.2017Barbara Hirschmann 18 How to assess the quality of OA journals
  19. 19. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 19 OA journals: How much does it cost? Journal APC Impact factor 2016 € 735 - € 1’560 3.786 € 2’460 9.797 € 3’700 13.092
  20. 20. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 20 OA journals: institutional funding  ETH Library covers APCs if  Corresponding author is affiliated with ETH Zurich  Article is published in a fully OA journal of one of the following publishers:
  21. 21. ||ETH-Bibliothek  Not financed by ETH Zurich nor most research funders!  For example:  Spinger OpenChoice  Wiley Online Open  IEEE Hybrid Journals  … 18.10.2017Barbara Hirschmann 21 Subscription journals with OA option («Hybrid journals») Subscription fees Publication fees (APCs) «Double Dipping»
  22. 22. ||ETH-Bibliothek 3. Policy framework 18.10.2017Barbara Hirschmann 22
  23. 23. ||ETH-Bibliothek  Adopted by swissuniversities General Assembly in January 2017  Goal: all publicly funded publications must be freely accessible by 2024  Action items:  Adopting and aligning OA policies  Negotiations with publishers  Coordinating and pooling resources  Alternative forms of publishing  Communicating and raising awareness  Supportive regulatory framework  National monitoring 18.10.2017Barbara Hirschmann 23 Open Access in Switzerland: National Strategy Take-away for individual researchers:  Action items mostly directed at Swiss institutions  Institutions and research funders come up with or update their own policies  Researchers have to comply with institutional/funder policies
  24. 24. ||ETH-Bibliothek  2006 ETH Zurich signs Berlin Declaration on Open Access to Scientific Knowledge  2008 ETH Zurich adopts Open Access policy  Requires staff to post electronic copies of research papers to ETH institutional repository  Encourages staff to publish in open access journals  Mandates that all doctoral theses must be deposited in ETH institutional repository  2013 ETH Zurich adopts “no-waiver policy” for doctoral theses 18.10.2017Barbara Hirschmann 24 Open Access at ETH Zurich I
  25. 25. ||ETH-Bibliothek  2015 ETH Zurich signs LERU statement for the 2016 Dutch EU Presidency (“Christmas is Over”)  2017 Online survey among scientific staff at ETH Zurich  2018 New open access policy to be adopted 18.10.2017Barbara Hirschmann 25 Open Access at ETH Zurich II
  26. 26. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 26 Open Access in EC-funded projects Regulation OA mandatory for • Peer-reviewed publications Requirement • Deposit paper in repository Max. embargo period • STM: 6 months • HSS: 12 months Funding for OA articles • APCs for OA journals can be claimed as project expenses • FP7 post-grant Open Access funding available How to comply (3 options): • Publish in OA journal • Publish in subscription journal with max. 6 months embargo • Publish in subscription journal with longer embargo, and pay for immediate (hybrid) OA In all 3 cases: • Deposit paper in the Research Collection • Inlude the Grant ID in the metadata form
  27. 27. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 27 Open Access in SNSF-funded projects Regulation OA mandatory for • Journal articles • Book publications Requirement • Deposit paper in repository Max. embargo period • Articles: 6 months • Books: 24 months Funding for OA articles • APCs of up to CHF 3’000 can be claimed as project costs • No hybrid journals Funding for OA books • Yes, via project budget or independent publication grant How to comply (3 options): • Publish in OA journal • Publish in subscription journal with max. 6 months embargo • Publish in subscription journal with longer embargo, and pay for immediate (hybrid) OA In all 3 cases: • Deposit paper in the Research Collection • Inlude the Grant ID in the metadata form
  28. 28. ||ETH-Bibliothek • APC without upper limit • Funding of Gold OA Publications independent of project duration • Systematic Monitoring of OA Compliance • Sanctions for Non-Compliance • … 18.10.2017Barbara Hirschmann 28 New SNSF policy to be announced within the next months
  29. 29. ||ETH-Bibliothek • Open Access publishing is developing steadily, but slowly • The financial aspects of Gold Open Access are not solved • Can financial savings be achieved? Who will finance additional costs during the “transition period”? • Green Open Access probably not to become a standard if it does not come with strong enforcement mechanisms • The current academic reward system is a major barrier for change in the scholarly publication system 18.10.2017Barbara Hirschmann 29 Challenges
  30. 30. ||ETH-Bibliothek 4. Research Collection 18.10.2017Barbara Hirschmann 30
  31. 31. ||ETH-Bibliothek  Publication directory / university bibliography  Open access repository  Research data repository 18.10.2017Barbara Hirschmann 31 Research Collection: «3 in 1» www.research-collection.ethz.ch
  32. 32. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 32 Publication directory / university bibliography Websites (AEM) Annual Academic Achievements
  33. 33. ||ETH-Bibliothek  Publish original works (e.g. reports, presentations, theses…)  Self-archive scientific papers (Green OA) 18.10.2017Barbara Hirschmann 33 Open access repository Publisher version Open access version
  34. 34. ||ETH-Bibliothek • Publish, share or archive your research data • As supplementary material or stand-alone publication • All file formats allowed • Retention periods: 10 years / 15 years / indefinite 18.10.2017Barbara Hirschmann 34 Research data repository
  35. 35. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 35 Automatic & manual ingest Manual input form Web of Science / Scopus: daily automatic updates Input form DOI query Batch import: BibTex / RIS New item in Research Collection
  36. 36. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 36 Upload fulltexts / add organisational code / suggest edit
  37. 37. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 37 Access rights for full texts / data files Open access Embargoed ETHZ users Selected users Closed access Publications   Research data     
  38. 38. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 38 Citable DOIs & DOI preview option
  39. 39. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 39 Citation counts / Altmetrics / Download statistics
  40. 40. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 40 Linking between publications and datasets
  41. 41. ||ETH-Bibliothek 18.10.2017Barbara Hirschmann 41 Step-by-step instructions
  42. 42. ||ETH-Bibliothek  Copyright questions re. OA publishing  Advise re. SNF and EU open access and open data requirements  APC funding for OA journals  Data management and digital curation  ORCID at ETH Zurich  … 18.10.2017Barbara Hirschmann 42 The ETH Library’s E-Publishing & Digital Curation services Research Collection www.research-collection.ethz.ch Open Access at ETH Zurich www.library.ethz.ch/open-access Digital Curation at ETH Zurich www.library.ethz.ch./digital-curation
  43. 43. ||ETH-Bibliothek Contact Barbara Hirschmann E-Publishing Product Manager barbara.hirschmann@library.ethz.ch Tel. 044 632 06 90 18.10.2017Barbara Hirschmann 43 Thank you! – Questions?