The document discusses BasWare's invoice automation solutions including BasWare Invoice Processing for managing invoice processing, BasWare Order Matching for automatically matching invoices to purchase orders, and BasWare Contract Matching for automating periodic invoices. It outlines the key benefits of automation such as cost savings, process efficiency, and compliance. It also provides examples of how BasWare solutions have helped customers like Finnair and Heineken realize significant savings and efficiency gains.

1. BasWare Invoice Automation BasWare Invoice Processing BasWare Order Matching BasWare Contract Matching Sales Presentation [Sales Person] BasWare Corporation [Customer name] [Date]

3. Accounts Payable Challenges in Organizations No real-time view on cash flow High cost of accounts payable process Approval policies inconsistent and/or not followed More time needed for value-added activities Overall process of compliance with SOX, IAS... Control & Compliance Organizational Efficiency Cost Savings Personnel waste time on transactional issues No records of invoice history, no audit trail Cash discounts unused, late payments boost unnecessary costs Best practices in AP process not known or implemented

6. End-to end Invoice Automation process BasWare anyERP adapter ERP BasWare Invoice Automation Basic Data Transfer for payment Matching against PO’s 1 Matching against contracts 2 Automatic workflow 3 Manually selected workflow 4 eInvoicing Data capture

7. End-to end Invoice Automation process BasWare anyERP adapter ERP BasWare Invoice Automation Basic Data Transfer for payment Matching against PO’s 1 Matching against contracts 2 Automatic workflow 3 Manually selected workflow 4 eInvoicing Scan & data capture

9. Handling of Non-PO/Non-recurring Invoices Scan and capture data using the latest OCR-technology or receive invoice in electronic form. Code invoice with the help of posting templates and ” favorites” lists. Review invoice to check that invoice is justified and correct. Approve invoice (controlled by approval limits and rules). Transfer invoice data to the ERP or financial system for payment. Invoice approval Invoice Coding Invoice review Trasfer for payment eInvoicing Data capture

10. PO Invoice Automation Invoice matches with approved purchase order (PO) Invoice does not match with PO (discrepancy) i a i = informative work flow a = automation Invoice arrival Matching Invoice approval Trasfer for payment Requisition creation Requisition approval Order Goods receipt

12. Recurring Invoice Automation Invoices match with approved payment schedule or budget (contract) Invoices do not match with contract (exceptions) i a i = informative work flow a = automation Invoice arrival Matching Trasfer for payment Contract creation Contract approval Invoice approval

17. Sample Scorecards Accounts Payable Executives Head of Operations Team Leaders Cost Productivity Quality Cost as % of revenue Cost per invoice Average cost per FTE Interest benefits of average payment terms Average payment time FTE per billion of revenue Invoices per AP FTE Invoice cycle time Days from inv. data capture to appr. routing % of electronically received invoices Audit reports Customer satisfaction rating Cost of late payments as % of spend Invoice backlog % of invoices processed automatically # inquiries as % of invoices Value and # invoices on hold % invoices sent manually for appr.

18. Sample Scorecards Accounts Payable Executives Head of Operations Team Leaders Employee Strategic Alignment Number of FTE Staffing mix Span of control Training hours per FTE Turnover rate Overtime per FTE Sick hours per FTE Outsourcing ratio Employee satisfaction rating % of sup. making up 80% of trans. % of inv. linked to “one-off” sup. % of invoices covered by PO % of inv. covered by PO and GR % of inv. line items covered by ERS % of payments made via Pcards % of inv. covered by RIMs ...

19. BasWare KPI Reporting Tool

22. Customers – More than 1,000 large organizations

24. Power Performance from Purchase to Pay [For more information: name@basware.com] Thank You!