COMIT/Fiatech Conference 2015, Hallam, London Ilias Krystallis, BIM Management Consultant, CH2M Owner Operators are performing Asset Management (AM) on a day to day basis, though the concept of future-proofing Assets as an approach against uncertainty is still not well defined. Future-proofing is the process of taking security measures against uncertainty and being proactive throughout the entire project and asset lifecycle, ensuring the asset will be adaptable to a number of future changes in requirements.

1. Future-proofing and BIM for
Owner Operators
10 November 2015
Ilias Krystallis – CH2M

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“Asset knowledge is our most valuable asset. It drives effective investment decision making and efficient
delivery, underpinning our high-performing and sustainable Strategic Road Network” Major ch2m client
Welcome

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What is future-proofing
Strategic planning that responds to future changes in requirements,
change of use, organisational strategic perspectives, national policy and
changing climate and aims to limit the risks inherent in long-term
decision-making by providing resilient solutions against future
uncertainties.
Information future-proofing
“The process to ensure that required information is retrievable
(reusable) throughout the whole lifecycle of infrastructure assets or
product service systems when needed. The key characteristics of
information futureproofing may include representability, retrievability,
reusability and accessibility” - Masood, et al., 2013

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Owner Operator’s categories of investment
• Those delivered through Capital Projects
• Those delivered by the Operation and Maintenance teams through
their ongoing Operations and Maintenance (O&M) processes.

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Capital projects examples
Crossrail, UK – program management Metro Barra, Brazil – rail operations
Adelaide Electrification, Australia
- systems engineering
University Link, Washington
- construction management

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Operations and Maintenance schemes
Potholes Rail track
Drainage Gutters

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Practices utilised by Owners with dynamic requirements
• Scrap and build –Tokyo, Hong Kong
• Stock maintenance – UK and the rest of Europe

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Scrap and Build
Tokyo – Japan 1920’s -2015

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Stock maintenance practices
Source: Kendall, 2005

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BIM initiatives
• The Singapore Government introduced in 2012 the BIM Steering
Committee which in turn produced a series of BIM documents

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BIM initiatives
• The US have been one of the earliest BIM supporters and particularly
the National Institute of Building Sciences and the buildingSMART
alliance

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BIM initiatives
• The BIM Task Group is a UK Government-funded group, managed
through the Cabinet Office, created in 2011

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Scope of BIM – lifecycle activities
• BIM specifies processes, workflows etc. – the HOW

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BIM deliverables
Project Outputs
Documentation
Project Information Model
Non-Graphical modelGraphical
model
An assembly of
each of the
discipline
specific
geometry
models
A collection of all the
relevant data that the
Client wants recorded
about the asset
Drawings
Reports
Certificates
Contract documents

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BIM and Asset management – are they connected?
• There is a trend within the construction industry that considers BIM to be
a new ‘autonomous and detached’ solution for asset management
• Lack of existing asset data for many projects
• Lack of robust set of standards around data recording and delivery
• Lack of systematic guidance around future-proofing and how much assets
are change-ready to accommodate future changes

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A future-proof asset against uncertainty
The need for a change-readiness framework – the WHAT
• Flow
o environmental flows – e.g. climatic change or physical
environmental conditions within the asset
o change in flow of people/things i.e. organisational restructure
• Function
o re-using existing functions – upgrading for better performance
o creating new functions – creating existing space for additional
functions
o changing for different functions – altering the space for
different functions
• Capacity
o structural transformation of the asset to meet specific
performance requirements i.e. volume, size, loads.

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A future-proof asset against uncertainty
The need for a change-readiness framework – the WHEN
• Operational or short-term applications
o i.e. lightest form of change and the easiest ~ daily / weekly
basis.
• Tactical or mid-term applications
o Initial capital cost higher circa 10%-20%
o Few months
• Strategic or long-term applications
o End life of asset
o Significantly increase life expectancy

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Conceptual future-proofing approach
• Vision
• what is future-proofing for the business
• informs the supply chain about the vision
o satisfy future-proofing goals
o adoption of innovative technologies and processes
• Strategy
o identifications of future-proofing governance considerations across three
agendas
 Government agenda, Business agenda and Information management
agenda
• Implementation
• how to apply future-proofing
• BIM strategies at project level
• it identifies the synergies of FP and BIM across a project’s lifecycle
• showcases the strengths of using BIM in a FP framework

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A future-proof asset against uncertainty
The need for a change-readiness framework
Lifespan asset optioneering

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Traditional route
Strategy level
Client
Supply
chain
Proposal
A
Proposal
B
Proposal
C

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Traditional route
Strategy level
Proposal
A
Proposal
B
Proposal
C
Single preferred
Option

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Future-proofing route – The principles
Strategy level
• re-engineer the procurement process – by ingraining future-proofing in pre-
identified agendas
• stimulate alternative design approaches – by generating a mutation cycle that is
effective during the asset’s lifespan
• protect the lifespan of the asset – by identifying specific BIM capabilities

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Re-engineer the procurement process
Government agenda Strategic
management agenda
Strategic decisions
Future-proofing
objectives ingrained
into Plan of Works
flow
Design life not cost
the priority factor
Change-readiness
framework
considered
Type of change not
only justifiable by
payment by results
Reduction of whole-
life cost rather than
capital cost
Clear clarification of
future-proofing goals
Cooperative
decisions
Stakeholders deal
with identified future
issues early
Comments should be
given by all
stakeholders, decisions
should be based on pre-
agreed weighted criteria
Proven validity of
future-proofing from
past projects
Information
management agenda
Future-proofing
actions
Future-proofing
Contractual
requirements
National cover of
ranking systems for
future-proofing
Future-proofing KPIs
BIM actions
Central governmental
control for BIM
infrastructure
standards
Clear evidence of
best BIM practice in
future-proofing Asset
management
Guidance on how to
implement BIM
practice for future-
proofing solutions
Implementation
processes
Information
requirements that
capture Asset
information needs
Asset Information
Requirements are
used in the
maintenance cycle
Execution plans that
respond to Asset
management needs
Information in the
BIM models for
operational decisions
Technology support
Interoperability across
Asset Management
Systems and BIM
tools
Unique data ID
across all systems
Asset Management
Systems able to use
future-proof data
HandovertoAssetManagementteams
Organisationalassurance
AlignmentwithPAS55andISO55000
frameworks

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Stimulate alternative design approaches
CPO: Current Preferred Option

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Protect the lifespan of the asset
Flexible data – data for whole-life decisions expanded for Asset Management
decisions
Optioneering capabilities – design and testing of ‘what if’ scenarios
Continuous Project evaluation – quantification of flexibility and
standardisation, comparison of existing conditions against future requirements
Standardised object catalogues – databases of parametric objects
backed with evidence from successful projects
Whole-life costing – whole-life cost models to estimate the cost of planned
activities, maintenance management and failures
Whole-life communication – geometric and non geometric exchange of
information, visualisations, volumetric processes
BIMSupportCapabilities
Alignment with PAS 1192 and BS 1192 standards

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Building blocks for future-proof lifecycle developments
Future-proof
lifecycle
development
Asset management
strategies
BIM support
capabilities
Future-proofing
considerations
across all agendas

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MacLeamy curve with future-proofing insurance ingrained
savings

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Thank you!
Questions?
Ilias: ilias.Krystallis@ch2m.com