2. 1
Table of Contents
Project Charter ................................................................................................... 2
Project Scope Statement ..................................................................................... 7
Work Breakdown Structure ................................................................................ 11
Stakeholder Register........................................................................................... 15
Roles and Responsibilities Matrix – RACI Chart .................................................. 24
Communication Management Plan ..................................................................... 32
High-Level Budget............................................................................................... 35
Detailed Timeline with Dependencies.................................................................. 36
Executive Scorecard............................................................................................ 49
Change Log......................................................................................................... 50
3. 2
Project Purpose
Michigan ranks 45th among states in college affordability. In addition to this, the
average amount of student debt in Michigan has grown 57% from 2006 to 2012. In
addition to graduating with high debt, students are also graduating with a lack of
work experience. Stick to the Mitten is the solution for both of these problems. By
reducing the average amount of student debt by providing opportunities for students
to gain work experience, this project will increase the likelihood of Michigan students
being more employable, and therefore more capable of helping improve Michigan’s
economy.
Stick to the Mitten is a new program that will encourage businesses, universities, and
students to take part in a unique internship program. The two-pronged incentive will
allow students to earn tuition credit, in addition to their compensation. This program
positively affects businesses offering internships by offering tax incentives for every
intern hired. This opportunity will give students working experience in their field, as
well as a chance to make connections that will benefit them in the future. In addition,
these paid internships will help decrease the average amount of student loan debt.
Furthermore, this program helps the economy by providing businesses an affordable
way to get to know college students and their capabilities, which will increase the
likelihood of being hired full-time upon graduation.
Annual Tuition Reimbursement Cost
Tuition Reimbursement* $22,500,000
Project Management $1,260,000
Total $23,760,000
* 7500 students * $3,000
The $23.76 million required for this project will be funded by redistributing lottery
money. According to the Michigan Lottery, $778.4 million dollars was contributed to
Michigan Schools in 2012. Currently every dollar of the lottery is redistributed as
follows: 5% to Advertising, 7% to Retailers, 58% to Prizes, and 30% to Schools. By
increasing the percentage of contributions that go to schools by 1%, the amount will
increase by $25.94 million. The cost of the Stick to the Mitten program will be more
than covered, and after the first year there will be enough funds to increase the
internships by 1,000. The extra 1% contribution to educate will be accomplished by
decreasing the Prize amount to 57%. This great program will be able to touch even
more student’s lives and help improve the State of Michigan even more than it already
has.
4. 3
High Level Project Description
Stick to the Mitten is a program, which will encourage Michigan businesses to create
or expand internship opportunities at their companies. Tax incentives will be offered
for every intern hired. Increasing the number of internships offered in Michigan will
create a bridge between students graduating from universities and companies who are
looking to hire graduates. The number of students remaining in Michigan post-
graduation will increase once students gain work experience, in addition businesses
will realize the value Michigan students bring to their companies.
The proposed project, Stick to the Mitten, will give Michigan students the chance to
earn funding for tuition while gaining invaluable experience in their field of study.
Stick to the Mitten will have a website available for students to connect to companies
that are actively involved in the program. Students will be able to apply for various
positions utilizing this website. Stick to the Mitten will decrease the average amount of
student debt in the state of Michigan, as well as help make Michigan students more
employable post-graduation.
High Level Summary Budget
The following is the budget for the set-up and the first operational year.
Budget Amount
Planning/Initiation Phase $74,256
Marketing $510,156
IT* $366,200
Post Go-live Project Support $193,000
Project Close $1,360
Contingency (10%) $75,000
Total $1,259,469
*Re-use of current technology
5. 4
Initial Risks
The following events or conditions could prevent the project from achieving its
objectives:
● Lack of company enrollment in the program
● Participation rate of students is overestimated
● IT deployment fails to meet deadline
● Inability to integrate tuition reimbursement with current government financial
aid systems
● Cost of marketing materials is higher than estimated
● Failure to start the enrollment process by January 2016
Summary Milestones
The table below lists the high-level Milestones of the project and their estimated
completion timeframe.
Name Completion Date
Vendors Selected 7/1/15
Marketing Material Ready 8/20/15
System Integration with State 12/8/15
State Employees Trained 1/1/16
Go-Live of Production System 1/4/16
Tuition Credit Applied to Accounts 9/19/16
Project Close 9/29/16
6. 5
Success Criteria Statements
The defined project success criteria and the included metrics are the key factors that
will determine the success of Stick to the Mitten. Because the scope of the project does
not include the ongoing monitoring of the program, the associated metrics will be
passed on to the State of Michigan at the project closeout. Using these metrics, the
state will be able to continue measuring the success of the project.
Project Objectives Success Criteria Measurable Criteria
Scope
Connect Michigan
businesses and Michigan
students through the
Stick to the Mitten
Internship program
The number of student
interns and the number of
students employed in the
state of Michigan post-
graduation will increase
10% year over year increase in
the number of students
working an internship for
three years
25% increase in graduates
finding Michigan jobs
The average amount of
student loan debt in
Michigan will decrease
The average amount of
student loan debt will
decrease by 20% by the third
year of the program for that
graduating class
Time
Complete IT go-live
within approved
timeframe
Production system will be
live by 1/4/16
Creation of System by
12/8/15
System tested by 12/31/15
Cost
Stay within the approved
budget of the project
Stay within the $1.26
million budget
Zero cost variance at
completion
Quality
Ensure the highest
quality of project output
Review and approval of all
documents go through final
sign off
All documents are approved
by State officials
Resources
Ensure the most
productive use of
human, technological,
and informational
resources
The project is executed in
accordance to the resource
plan
Project is completed on time
Project is completed within
budget
Risk
Develop mitigation plans
for all identified risks
Successful mitigation and
monitoring of risk
One risk management plan for
each identified risk
7. 6
Acceptance Criteria
● The marketing material is approved by the Michigan Department of Education
State Superintendent
● The number of internships offered by businesses in the state of Michigan will
increase by 10% year over year compared to the current baseline
● The IT vendor is selected and approved by the State CIO
● The IT solution is tested and fully operational by January 4, 2016
● Tuition reimbursement integrated with current government financial aid
systems
Escalation Plan
The following escalation plan will be used to raise awareness of any project changes to
time, scope, or cost.
● Project Team: Day to day operations will be handled according to the project
plan; progress will be reported to the steering committee and project sponsor as
per the communication plan
● Project Steering Committee: Will be informed within 1 day if the project fails to
be on time, the scope changes, or the cost of the original plan increases by more
than 2%
● Project Sponsor: Will be informed within 2 days if the project fails to be on time,
the scope changes, or the cost of the original plan increases by more than 4%
Members of Steering Committee
Governor State CIO
State COC State CFO
MDE – State Superintendent Lottery Commissioner
Approvals
Rick Snyder
PROJECT SPONSOR SIGNATURE DATE
Amanda Ahler
PROJECT MANAGER SIGNATURE DATE
8. 7
Product Scope Statement
In order to decrease the amount of the average total of student debt taken out by
Michigan students, the Stick to the Mitten project will implement and market a
program that connects students and businesses through internship opportunities. The
Stick to the Mitten program will incentivize businesses to offer these internships by
offering tax incentives. The Stick to the Mitten program will lower student debt by
offering credit reimbursement as part of the student’s compensation. This program will
offer the opportunity for students to lower their debt while simultaneously gaining
work experience. In addition, these students will have a higher likelihood of being
offered a full time job from these Michigan businesses upon graduation.
This program will first be offered to the fifteen state universities1 in Michigan and will
be limited to junior level students who are in good standing with the university and
have at least one full time semester left. Students will be required to complete 480
hours of work at their internship to receive the $3,000 tuition reimbursement.
The program is targeted to find internships for 500 students per university. This
number is an average per university. Funding for this initiative is capped at 7,500
students for the first year.
After the initial set-up and research, Stick to the Mitten will begin marketing to
universities and businesses before the start of the fall 2015 semester. The IT behind
the Stick to the Mitten program will be defined, built, tested, and deployed by January
4, 2016. After enrollment begins the project team will monitor the benefits and ensure
that tuition reimbursement is successfully applied to student accounts before handing
over the program to the Michigan Department of Education (MDE) in September 2016.
After the businesses learn more and become interested in participating in the program
they will have the chance to enroll. Businesses will have the opportunity to recruit
eligible students at the career fairs hosted at each university in the spring 2016
semester. The first Internships participating in the Stick to the Mitten program will
start in May 2016.
1 Central Michigan University, Eastern Michigan University, Ferris State University, Grand Valley State
University, Lake Superior State, Oakland University, Michigan State University, Michigan Tech, Northern
Michigan University, Saginaw Valley State University, Wayne State University, Western Michigan
University, University of Michigan, University of Michigan Dearborn, and University of Michigan Flint
9. 8
Project deliverables
Note: Project Management tasks involved prior to the project initiation itself are
detailed in preliminary documentation and are thus not duplicated here. All tasks are
for the future project, if approved.
● Design marketing materials that educate universities, business and students
about the program, its benefits, and how to take advantage of Stick to the
Mitten
● Implement the following Information Technology solutions
○ Determine evaluation criteria and find an IT vendor
○ Create a web application that will fit the need of students and businesses
○ Build interfaces that appeal to universities, students, and businesses
○ Design an informational database that allows end users to learn about the
program
○ Integrate system with state financial systems
○ Test applications to ensure functionality
● Allow sufficient time for enrollment of universities, businesses, and students to
guarantee potential opportunities
● Monitor Stick to the Mitten progress and success
○ Review status reports to obtain insight on project trends
○ Plan for ongoing support once the project has ended to ensure success
Acceptance criteria
The following criteria are the minimal conditions we expect to be met in order for the
project deliverables to be accepted
● The marketing material is approved by the MDE State Superintendent
● The marketing campaign targeting the fifteen universities is underway by
August 2015
● The IT vendor is selected and approved by the State CIO
● The IT solution is tested and fully operational by January 4, 2016
● The IT solution allows for 100 concurrent users actively transacting
● The number of internships offered by businesses in the State of Michigan will
increase by 10% year over year compared to the current baseline
● The successful handover of all operations to the State of Michigan Financial
Services Bureau at the end of the project
10. 9
High-level requirements
The following high level requirements for this project have been laid out by the project
sponsor, Governor Rick Snyder, as the following:
● Businesses will be allowed to enroll in the program
● Businesses will be able to post internships for viewing by universities and
students; this will include job descriptions
● Students will be able to enroll in the program
● Students will be able to post resumes for viewing by universities and businesses
● Minimum qualification criteria will ensure that incentives only apply to
students working as interns for their field of study
● Business will be able to record hours worked by interns for tax incentive and
tuition qualification purposes
● Tuition credits will be applied directly to the student’s university account
High-level timeline with key milestones
Name Dates
IT Vendor Selected 7/1/15
Marketing Vendor Selected 7/1/15
Business Marketing Campaign Begins 8/21/15
IT System Built 12/8/15
IT System Tested 12/31/15
Go-Live of Production System 1/4/16
Enrollment Begins 1/5/16
Internships Begin 5/1/16
First Tuition Credit Applied to Accounts 8/23/16
Project Close 9/29/16
Project Exclusions
● The scope of the project will not include businesses from other states
● The scope of the project will not include universities from other states
● Freshman and sophomores are excluded from participating in this program
● The program will not give more than $3,000 tuition reimbursement per student
per completed internship
● This project will not include private universities or community colleges
● Continuing support beyond the project timeline
11. 10
Project Assumptions
● Businesses will be motivated to participate in the program by the tax incentives
offered
● Students will take advantage of the program
● The financial reimbursement methodology will follow the structure of similar
programs currently in place by the government, such as work-study
● The State of Michigan will be willing to offer tax incentives to businesses
participating in the program
● Project funding for the development of the infrastructure will be provided in full
upon approval of the project for development and student tuition
reimbursement will be provided in August 2016
● An adequate vendor will be found to develop a system
● The current internship enrollment collected from the participating universities
will be used as a baseline for this project
● The application is small enough to run on current government owned IT
infrastructure
Project Constraints
● The website portal will be operational for the public to use by January 4, 2016
● The project shall not exceed the approved budget
● The project shall only be available to the fifteen public universities in the State
of Michigan
● The project will be limited to junior level students, in good standing, with at
least one full-time semester remaining before graduation
● The credit amounts to determine junior level status, full-time status, and good
standing will be contingent on each university's individual standards
● The students participating in the program must remain in good standing with
the university the semester they are awarded their tuition reimbursement
● The project sponsor must approve any changes to the scope, budget, or
schedule, and key stakeholders must be made aware
● Any information entered into the portal by businesses and student applicants
will be considered confidential under privacy laws
● Project team members will not be able to measure success criteria beyond the
project closeout date of September 29, 2016
14. 13
WBS ID Task Name Start Finish
Duration
(Days)
2.2.2 Creation of Web Application 7/2/15 1/1/16 132
2.2.2.1 Define 7/2/15 7/31/15 22
2.2.2.1.1 Requirements Document 7/2/15 7/16/15 11
2.2.2.1.1.1 Write requirements V1 7/2/15 7/8/15 5
2.2.2.1.1.2 Review requirements V1 7/9/15 7/10/15 2
2.2.2.1.1.3 Update requirements V2 7/13/15 7/14/15 2
2.2.2.1.1.4 Review requirements V2 7/15/15 7/15/15 1
2.2.2.1.1.5 Approve requirements 7/16/15 7/16/15 1
2.2.2.1.2 Design Specs Document 7/17/15 7/31/15 11
2.2.2.1.2.1 Write design specs V1 7/17/15 7/23/15 5
2.2.2.1.2.2 Review design specs V1 7/24/15 7/27/15 2
2.2.2.1.2.3 Update design specs V2 7/28/15 7/29/15 2
2.2.2.1.2.4 Review design specs V2 7/30/15 7/30/15 1
2.2.2.1.2.5 Approve design specs 7/31/15 7/31/15 1
2.2.2.2 Build 8/3/15 12/8/15 92
2.2.2.2.1 Administrative Backend 8/3/15 9/2/15 23
2.2.2.2.1.1 Write code 8/3/15 8/28/15 20
2.2.2.2.1.2 Unit test 8/31/15 9/2/15 3
2.2.2.2.2 University Interface 9/3/15 9/18/15 12
2.2.2.2.2.1 Write code 9/3/15 9/16/15 10
2.2.2.2.2.2 Unit test 9/17/15 9/18/15 2
2.2.2.2.3 Student Interface 9/21/15 10/6/15 12
2.2.2.2.3.1 Write code 9/21/15 10/2/15 10
2.2.2.2.3.2 Unit test 10/5/15 10/6/15 2
2.2.2.2.4 Business Interface 10/7/15 10/22/15 12
2.2.2.2.4.1 Write code 10/7/15 10/20/15 10
2.2.2.2.4.2 Unit test 10/21/15 10/22/15 2
2.2.2.2.5 Integration 10/23/15 12/8/15 33
2.2.2.2.5.1
Integrate with Commerce
Systems
10/23/15 11/6/15 11
2.2.2.2.5.2
Integrate with MDE
Systems
11/9/15 11/23/15 11
2.2.2.2.5.3
Integrate with Treasury
Systems
11/24/15 12/8/15 11
2.2.2.3 Test 10/23/15 1/1/16 51
2.2.2.3.1 Test Plan 10/23/15 11/23/15 22
2.2.2.3.1.1 Write Test Plan V1 10/23/15 11/5/15 10
2.2.2.3.1.2 Review Test Plan V1 11/6/15 11/12/15 5
2.2.2.3.1.3 Update Test Plan V2 11/13/15 11/19/15 5
2.2.2.3.1.4 Review Test Plan V2 11/20/15 11/20/15 1
2.2.2.3.1.5 Approve Test Plan 11/23/15 11/23/15 1
15. 14
WBS ID Task Name Start Finish
Duration
(Days)
2.2.2.3.2 Test Scripts 11/24/15 12/23/15 22
2.2.2.3.2.1 Write scripts V1 11/24/15 12/7/15 10
2.2.2.3.2.2 Review scripts V1 12/8/15 12/14/15 5
2.2.2.3.2.3 Update scripts V2 12/15/15 12/21/15 5
2.2.2.3.2.4 Review scripts V2 12/22/15 12/22/15 1
2.2.2.3.2.5 Approve scripts 12/23/15 12/23/15 1
2.2.2.3.3 Execute test scripts 12/24/15 1/1/16 7
2.2.3 System Deployment 11/23/15 1/4/16 31
2.2.3.1 Training 11/23/15 1/1/16 30
2.2.3.1.1 University training 11/23/15 12/4/15 10
2.2.3.1.2 Enrollment training 12/7/15 12/18/15 10
2.2.3.1.3 Business training 12/21/15 1/1/16 10
2.2.3.2 Deployment 1/4/16 1/4/16 1
2.2.3.2.1 Turn production system on 1/4/16 1/4/16 1
2.2.3.2.2
Commence Entering
University Data
1/4/16 1/4/16 0
2.2.3.2.3
Commence Entering
Business Data
1/4/16 1/4/16 0
3 Post Go-live Project Support 1/5/16 9/28/16 192
3.1 Enrollment 1/5/16 8/22/16 165
3.1.1 University enrollment 1/5/16 8/22/16 165
3.1.2 Business enrollment 1/5/16 8/22/16 165
3.2 Monitoring and Oversight 1/5/16 9/28/16 192
3.2.1
Track enrollment and benefits
monitoring
1/5/16 8/22/16 165
3.2.2
Track Tuition credit applied to
student accounts
8/23/16 9/19/16 20
3.2.3 Fix any issues that arise 1/5/16 9/28/16 192
4 Project Close 9/29/16 9/29/16 0
16. 15
Identification Information
Name Position Project Role Responsibilities Contact Information Influence Classification
Rick Snyder Governor Project Sponsor
•Approves project
•Commits necessary state
resources to complete
project
•Member of the steering
committee
rick.snyder@mi.gov
•Approves
project
•Internal
•Steering
committee
David B.
Behen
State CIO IT Champion
•Approve IT solutions
•Commits necessary state
IT resources to complete
project
•Commits to onboarding
final solution
•Member of the steering
committee
david.behan@mi.gov
•Approve IT
solutions
•Suggest
alternate
technology
•Internal
•Steering
committee
Richard K.
Studley
State COC
Business
Champion
•Approve business
marketing material
•Commits necessary
Michigan Chamber of
Commerce resources to
complete the project
•Commits to onboarding
final solution
•Member of the steering
committee
richard.studley@mi.gov
•Approve
business
marketing
material
•Suggest process
improvements
•Internal
•Steering
committee
Kevin
Clinton
State CFO
Financial
Champion
•Supplies and distributes
necessary funds to the
project
•Member of the steering
committee
kevin.clint@mi.gov
•Approves
project budget
•Internal
•Steering
committee
17. 16
Identification Information
Name Position Project Role Responsibilities Contact Information Influence Classification
M. Scott
Bowen
Lottery
Commissioner
Reimbursement
Champion
•Assists the CFO supply
and distribute necessary
funds to the project
•Member of the steering
committee
scott.bowen@mi.gov
•Allocates
financing for
tuition
reimbursement
•Internal
•Steering
committee
Michael P
Flanagan
MDE - State
Superintendent
University
Champion
•Develop a University
relations program
•Keep members informed
about the needs of the
program
•Member of the steering
committee
michael.flanagan@mi.gov
•Approves
marketing
material
•Internal
•Steering
committee
Janel
Langley
MDE - State
Employee
MDE Liaison •Contacts Colleges janel.m.langley@wmich.edu •None
•Internal
•Supporter
Amanda
Ahler
WMC
Consultant
Project Manager
•Ensure project stays
within scope and budget
•Facilitates
communication among
project team
amanda.j.ahler@wmich.edu •None
•Internal
•Supporter
Burhanuddin
Plasticwala
WMC
Consultant
IT Systems Lead
•Manages IT team
•Design and monitor
information systems.
burhanuddin_saifuddin@hotmail.com •None
•Internal,
•supporter
18. 17
Identification Information
Name Position Project Role Responsibilities Contact Information Influence Classification
Jeffrey T.
Buckley
WMC
Consultant
Marketing Team
Lead
•Advertising and creative
design
•Implement all marketing
content
•Approves marketing
methods
•Managers Marketing
Consultant Lead and
Recruitment Team Lead
jeffrey.t.buckley@wmich.edu •None
•Internal
•Supporter
Emily
Gilpin
Marketing
Vendor
Marketing
Consultant Lead
•Oversight of Marketing
Team
•Works with Marketing
Team Lead
emily.n.gilpin@wmich.edu •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Graphic Designer
1
•Design marketing
materials
•Member of marketing
team
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Graphic Designer
2
•Design marketing
materials
•Member of marketing
team
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Marketing
Consultant 1
•Conduct marketing
research and develop
solutions
•Design, develop, and
implement marketing
plan
•Member of marketing
team
TBD* •None
•Internal
•Supporter
19. 18
Identification Information
Name Position Project Role Responsibilities Contact Information Influence Classification
TBD*
Marketing
Vendor
Marketing
Consultant 2
•Conduct marketing
research and develop
solutions
•Design, develop, and
implement marketing
plan
•Member of marketing
team
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Marketing
Consultant 3
•Conduct marketing
research and develop
solutions
•Design, develop, and
implement marketing
plan
•Member of marketing
team
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Marketing
Consultant 4
•Conduct marketing
research and develop
solutions
•Design, develop, and
implement marketing
plan
•Member of marketing
team
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Marketing
Consultant 5
•Conduct marketing
research and develop
solutions
•Design, develop, and
implement marketing
plan
•Member of marketing
team
TBD* •None
•Internal
•Supporter
20. 19
Identification Information
Name Position Project Role Responsibilities Contact Information Influence Classification
TBD*
Marketing
Vendor
Recruitment
Team Lead
•Obtain research data of
businesses from
marketing team
consultants
•Design, develop, and
implement a strategy to
influence businesses to
participate in Stick to the
Mitten
•Oversight of
Recruitment Consultants
•Works with Marketing
Team Lead
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Recruitment
Consultant 1
•1 of 2 business
recruitment consultants
in the West Michigan
region
•Coordinate with
marketing team leads to
determine interested
businesses to visit and
present further
information on Stick to
the Mitten
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Recruitment
Consultant 2
•1 of 2 business
recruitment consultants
in the West Michigan
region
•Coordinate with
marketing team leads to
determine interested
businesses to visit and
present further
information on Stick to
the Mitten
TBD* •None
•Internal
•Supporter
21. 20
Identification Information
Name Position Project Role Responsibilities Contact Information Influence Classification
TBD*
Marketing
Vendor
Recruitment
Consultant 3
•1 of 2 business
recruitment consultants
in the Central/Mid-
Michigan region
•Coordinate with
marketing team leads to
determine interested
businesses to visit and
present further
information on Stick to
the Mitten
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Recruitment
Consultant 4
•1 of 2 business
recruitment consultants
in the Central/Mid-
Michigan region
•Coordinate with
marketing team leads to
determine interested
businesses to visit and
present further
information on Stick to
the Mitten
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Recruitment
Consultant 5
•1 of 4 business
recruitment consultants
in the Southeast
Michigan region
•Coordinate with
marketing team leads to
determine interested
businesses to visit and
present further
information on Stick to
the Mitten
TBD* •None
•Internal
•Supporter
22. 21
Identification Information
Name Position Project Role Responsibilities Contact Information Influence Classification
TBD*
Marketing
Vendor
Recruitment
Consultant 6
•1 of 4 business
recruitment consultants
in the Southeast
Michigan region
•Coordinate with
marketing team leads to
determine interested
businesses to visit and
present further
information on Stick to
the Mitten
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Recruitment
Consultant 7
•1 of 4 business
recruitment consultants
in the Southeast
Michigan region
•Coordinate with
marketing team leads to
determine interested
businesses to visit and
present further
information on Stick to
the Mitten
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Recruitment
Consultant 8
•1 of 4 business
recruitment consultants
in the Southeast
Michigan region
•Coordinate with
marketing team leads to
determine interested
businesses to visit and
present further
information on Stick to
the Mitten
TBD* •None
•Internal
•Supporter
23. 22
Identification Information
Name Position Project Role Responsibilities Contact Information Influence Classification
TBD*
Marketing
Vendor
Recruitment
Consultant 9
•Business recruitment in
the East Upper Peninsula
region
•Coordinate with
marketing team leads to
determine interested
businesses to visit and
present further
information on Stick to
the Mitten
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Recruitment
Consultant 10
•Business recruitment in
the West Upper Peninsula
Michigan region
•Coordinate with
marketing team leads to
determine interested
businesses to visit and
present further
information on Stick to
the Mitten
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Customer Service
Representative 1
•Communicate and
assists students,
businesses, and
universities with
information regarding
Stick to the Mitten
TBD* •None
•Internal
•Supporter
TBD*
Marketing
Vendor
Customer Service
Representative 2
•Communicate and
assists students,
businesses, and
universities with
information regarding
Stick to the Mitten
TBD* •None
•Internal
•Supporter
24. 23
Identification Information
Name Position Project Role Responsibilities Contact Information Influence Classification
TBD* IT Vendor
System Design
Team Lead
•Design and develop
website
•Set up student and
business registration
•Manages IT Consultants
•Member of IT Team
TBD* •None
•Internal
•Supporter
TBD* IT Vendor
Software Testing
Analyst 1
•Test and implement
website
•Member of IT Team
TBD* •None
•Internal
•Supporter
TBD* IT Vendor
Software Testing
Analyst 2
•Test and implement
website
•Member of IT Team
TBD* •None
•Internal
•Supporter
TBD* IT Vendor
Web Design
Consultant 1
•Design, develop, and
implement website
•Resolve any system
errors
•Member of IT Team
TBD* •None
•Internal
•Supporter
TBD* IT Vendor
Web Design
Consultant 2
•Design, develop, and
implement website
•Resolve any system
errors
•Member of IT Team
TBD* •None
•Internal
•Supporter
Students
Qualified
University
Students
Beneficiaries
•Participate and complete
internship program
University Databases •None
•Internal
•Supporter
Universities
Michigan Public
Universities
Stick to the
Mitten Liaison
•Connect students with
program and businesses
Public •None
•External
•Supporter
25. 24
RACI Chart: Roles and Responsibilities Matrix
The roles and responsibilities are outlined in the form of a RACI Chart, which
identifies individual(s) that are Responsible, Accountable, Consulted, or Informed
(RACI) for each task taken from the work breakdown structure. Distinctly identifying
project team members’ roles and responsibilities will develop a visual understanding of
the project work assignments, and reduce the probability of conflict within the team.
RACI Definitions:
Responsible: The individual(s) who will be performing the work necessary to fulfill the
scope of the project tasks. Each task has at least one person responsible for it.
Accountable: The individual with final authority over a project task, who must ensure
the work is adequately completed within the given constraints of scope, budget, and
time.
Consulted: The individual(s) with knowledge pertaining to the work, who are needed
to give their expert outlook on the task being performed. Individuals that are giving
consult on a task are able to contribute to the completion of the task.
Informed: The individual(s) who will be given status updates as work progresses and
upon completion of a project task
33. 32
Communication Management Plan
The purpose of developing a communication plan is to outline the ways the project
team, steering committee, project sponsor, and any other extended teams will
effectively communicate throughout the project. The plan, displayed below, shows the
necessary activities required to keep everyone involved on the project informed and
aware of any changes. The meetings will have an appropriate agenda that consists of
objectives to track timeline. The agreed outcomes and necessary activities will be
documented along with the person(s) responsible, and the deadline for each action.
The IT and Marketing bi-weekly status reports will be sent to the project sponsor and
steering committee to maintain effective communication. All communication
documents (agendas, status reports, and presentation materials) will be centrally
stored for all team members to access.
Communication Management Assumptions
● Everyone involved in the project has access to internet and email
● Individuals who would like to web conference have the right equipment
● Michigan Government employees may not be available monthly for steering
committee meetings
Communication Management Constraints
● Project Sponsor has many other responsibilities and could be hard to contact
when needed
● Communications with businesses will be through the Recruitment Consultants
● Communications with Students will be through the University Student
Placement Offices.
34. 33
Communication Matrix
Message Audience Method Frequency Sender
Initial Meeting
(Kickoff Meeting)
Project Sponsor
Steering Committee
Project Team
Face-to-Face
Web Conference
Once: After
Project Approval
Project Manager
Steering
Committee
Meetings
Project Sponsor
Steering Committee
Face-to-Face
Web Conference
Monthly Project Manager
Project Team Lead
Meetings
Project Team
Face-to-Face
Web Conference
Weekly Project Manager
Project Team
Status Reports
Project Sponsor
Steering Committee
E-mail Bi-Weekly Project Manager
IT Team Meetings IT Team
Face-to-Face
Web Conference
Weekly IT Team Leader
IT Status Report
Project Manager
IT Team
E-mail Bi-Weekly IT Team Leader
Marketing Team
Meetings
Marketing Team
Face-to-Face
Web Conference
Weekly
Marketing Team
Leader
Marketing Status
Report
Project Manager
Marketing Team
E-mail Bi-Weekly
Marketing Team
Leader
University
Newsletters
University Student
Placement Offices
E-mail Weekly
Project Manager
MDE Liaison
Go-Live
Announcement
Steering Committee
Project Team
University Student
Placement Offices
Email Once: At Go-Live
Project Manager
MDE Liaison
Close Meeting
Project Sponsor
Steering Committee
Project Team
Face-to-Face
Web Conference
Once: After Go-
Live
Project Manager
35. 34
Communications Matrix Dictionary
Term Definition
Steering Committee
Comprised of these roles:
Governor
State CIO
State COC
State CFO
MDE – State Superintendent
Lottery Commissioner
Project Team
Comprised of these roles:
Project Manager
IT Systems Lead
Marketing Team Lead
Marketing Team
Comprised of these roles:
Marketing Team Lead
Marketing Consultant Lead
Recruitment Lead
Graphic Designers
Marketing Consultants
Recruitment Consultants
Customer Service Representatives
IT Team
Comprised of these roles:
IT Systems Lead
System Design Team Lead
Software Testing Analysts
Web Design Consultants
Stick to the Mitten Name of the incentive program
WMC Acronym for Western Michigan Consulting
36. 35
High Level Budget
The high level budget for the project is calculated on the basis of the WBS ID number.
The project budget estimates cost to the projects expected closing date of September of
2016. The high level budget provides any unforeseen costs by showing a 10%
contingency. The research and process of work breakdown has specified a clear
understanding of the costs, which includes: labor, materials, and resources. The
budget, provided below, will cover the expected cost to plan, execute, and support a
go-live for the Stick to the Mitten Program.
WBS ID Budget Amount Resource Type
1 Planning/Initiation Phase $74,256
1.1, 1.2 WMC Project Manager $46,800 Labor
1.1, 1.2 WMC Marketing Team Lead $13,728 Labor
1.1, 1.2 WMC IT Manager $13,728 Labor
2 Execution $876,356
2.1 Marketing $510,156
2.1 WMC - Marketing Team Lead $25,600 Labor
2.1 Marketing Vendor $456,160 Labor
2.1.2.1.3
2.1.2.2.3
2.1.2.3.3
Print Materials $28,396 Printing,
Postage2.2 IT $366,200
2.2 WMC - IT Team Lead $44,400 Labor
2.2 IT Vendor $236,800 Labor
2.2 Software Licensing $85,000 Software
3 Post Go-live Project Support $193,000
3 WMC Project Team $131,240 Labor
3 IT Vendor $61,760 Labor
4 Project Close $1,360
4 WMC Project Team $1,360 Labor
Budget Subtotal $1,144,972
10% Contingency $114,497
Total Budget $1,259,469
37. 36
DependencyID
WBSID
TaskName
Start
Finish
Duration(Days)
Predecessors
Successors
Resources
1 1 Project Management 1/1/15 10/6/16 461
2 1.1 Initiating 1/1/15 2/4/15 25
5, 13, 14, 15,
23, 60
3 1.1.1 Create project charter 1/1/15 2/4/15 25 5
IT Systems Lead
Marketing Team Lead
Project Manager
4 1.1.2 Create project scope 1/1/15 2/4/15 25 5
IT Systems Lead
Marketing Team Lead
Project Manager
5 1.2 Planning 2/5/15 4/1/15 40 2, 3, 4
12, 13, 14, 15,
23, 60
6 1.2.1
Create work
breakdown structure
2/5/15 3/11/15 25 12
IT Systems Lead
Marketing Team Lead
Project Manager
7 1.2.2
Create stakeholder
registry
2/5/15 3/11/15 25 12
IT Systems Lead
Marketing Team Lead
Project Manager
8 1.2.3
Create roles and
responsibilities matrix
2/5/15 3/11/15 25 12
IT Systems Lead
Marketing Team Lead
Project Manager
9 1.2.4
Create communication
plan
3/5/15 3/11/15 5 12
IT Systems Lead
Marketing Team Lead
Project Manager
10 1.2.5
Create risk
management plan
3/12/15 3/18/15 5 12
IT Systems Lead
Marketing Team Lead
Project Manager
11 1.2.6
Create executive
scorecard
3/19/15 4/1/15 10 12
IT Systems Lead
Marketing Team Lead
Project Manager
38. 37
DependencyID
WBSID
TaskName
Start
Finish
Duration(Days)
Predecessors
Successors
Resources
12 1.3
Executing,
Monitoring and
Controlling
5/4/15 9/28/16 368
5, 6, 7, 8, 9,
10, 11
13 1.3.1
Monitor and control
cost
5/4/15 9/28/16 368 2, 5
IT Systems Lead
Marketing Team Lead
Project Manager
14 1.3.2
Monitor and control
schedule
5/4/15 9/28/16 368 2, 5
IT Systems Lead
Marketing Team Lead
Project Manager
15 1.3.3
Monitor and control
scope
5/4/15 9/28/16 368 2, 5
IT Systems Lead
Marketing Team Lead
Project Manager
16 1.4 Closeout 9/20/16 9/30/16 9 125,131
17 1.4.1
Obtain acceptance by
sponsor
9/20/16 9/26/16 5 22 21
Project Manager
Project Sponsor
University Champion
18 1.4.2
Document lesson
learned
9/20/16 9/26/16 5 22 Project Manager
19 1.4.3
Close out
procurements
9/20/16 9/29/16 8 22 Project Manager
20 1.4.4
Lessons learned
review
9/20/16 9/29/16 8 22
Project Manager
Business Champion
Financial Champion
University Champion
21 1.4.5 Archive document 9/29/16 9/29/16 1 17 Project Manager
22 2 Execution 5/4/15 2/12/16 205 17, 18, 19
23 2.1 Marketing 5/4/15 12/18/15 165 2, 5
39. 38
DependencyID
WBSID
TaskName
Start
Finish
Duration(Days)
Predecessors
Successors
Resources
24 2.1.1
Selection of
Marketing Vendor
5/4/15 7/1/15 43
34, 35, 39, 43,
47
25 2.1.1.1 Draft RFP 5/4/15 5/12/15 7 26 Project Manager
26 2.1.1.2 Approve RFP 5/13/15 5/21/15 7 25 27 University Champion
27 2.1.1.3 Distribute RFP 5/21/15 5/21/15 0 26 28 Project Manager
28 2.1.1.4 Receive Responses 5/22/15 6/10/15 14 27 29
IT Systems Lead
Marketing Team Lead
Project Manager
29 2.1.1.5 Review responses 6/11/15 6/11/15 1 28 30
IT Systems Lead
Marketing Team Lead
Project Manager
30 2.1.1.6
Interview selected
marketing vendors
6/12/15 6/22/15 7 29 31 Project Manager
31 2.1.1.7 Vendor Selected 6/22/15 6/22/15 0 30 32
Project Manager
University Champion
32 2.1.1.8 Negotiate contract 6/23/15 7/1/15 7 31 33
Marketing Consultant Lead
Project Manager
33 2.1.1.9 Sign contract 7/1/15 7/1/15 0 32
Marketing Consultant Lead
Project Manager
34 2.1.2
Creation of
Marketing Material
7/2/15 8/20/15 36 24 47
35 2.1.2.1 University Marketing 7/2/15 7/13/15 8 24
36 2.1.2.1.1
Create introduction
letters
7/2/15 7/8/15 5 37
Graphic Designer 1
Graphic Designer 2
Marketing Consultant Lead
40. 39
DependencyID
WBSID
TaskName
Start
Finish
Duration(Days)
Predecessors
Successors
Resources
37 2.1.2.1.2
Approve introduction
letters
7/9/15 7/10/15 2 36 38
Marketing Consultant Lead
Marketing Team Lead
Project Manager
University Champion
38 2.1.2.1.3
Print introduction
letters
7/13/15 7/13/15 1 37
Marketing Consultant 5
Marketing Consultant Lead
39 2.1.2.2 Business Marketing 7/9/15 8/5/15 20 24 52, 56
40 2.1.2.2.1 Create brochures 7/9/15 7/24/15 12 41
Graphic Designer 1
Graphic Designer 2
Marketing Consultant Lead
41 2.1.2.2.2
Approve brochure
design
7/27/15 7/31/15 5 40 42
Business Champion
Marketing Consultant Lead
Marketing Team Lead
Project Manager
42 2.1.2.2.3 Print Brochures 8/3/15 8/5/15 3 41
Marketing Consultant 5
Marketing Consultant Lead
43 2.1.2.3 Student Marketing 7/2/15 8/20/15 36 24
44 2.1.2.3.1 Create brochures 7/27/15 8/11/15 12 45
Graphic Designer 1
Graphic Designer 2
Marketing Consultant Lead
45 2.1.2.3.2
Approve brochure
design
8/12/15 8/18/15 5 44 46
Marketing Consultant Lead
Marketing Team Lead
Project Manager
University Champion
46 2.1.2.3.3 Print Brochures 8/19/15 8/20/15 2 45
47 2.1.3 Marketing Campaign 8/21/15 12/18/15 86 34, 24
41. 40
DependencyID
WBSID
TaskName
Start
Finish
Duration(Days)
Predecessors
Successors
Resources
48 2.1.3.1 University Marketing 8/21/15 9/7/15 12 57, 118
49 2.1.3.1.1
Firm compiles mailing
list
8/21/15 8/21/15 1 50
MDE Liaison
Marketing Consultant Lead
Marketing Consultant 5
50 2.1.3.1.2
Firm mails
introduction letters
8/24/15 8/24/15 1 49 51
MDE Liaison
Marketing Consultant Lead
Marketing Consultant 5
51 2.1.3.1.3
Firm executes follow-
up calls
8/25/15 9/7/15 10 50
MDE Liaison
Marketing Consultant Lead
Marketing Consultant 5
52 2.1.3.2 Business Marketing 8/21/15 12/18/15 86 39 120
53 2.1.3.2.1
Firm compiles mailing
list
8/21/15 10/1/15 30 54
Marketing Consultant 1
Marketing Consultant 2
Marketing Consultant Lead
Recruitment Team Lead
54 2.1.3.2.2
Firm mails
introduction material
10/2/15 10/2/15 1 53 55
Marketing Consultant 3
Marketing Consultant Lead
Recruitment Team Lead
55 2.1.3.2.3
Firm executes follow-
up calls
10/5/15 12/11/15 50 54
Marketing Consultant 1
Marketing Consultant 2
Marketing Consultant 3
Marketing Consultant 4
Marketing Consultant 5
Marketing Consultant Lead
Marketing Team Lead
Recruitment Team Lead
42. 41
DependencyID
WBSID
TaskName
Start
Finish
Duration(Days)
Predecessors
Successors
Resources
56 2.1.3.2.4
Consultants visit
businesses
10/12/15 12/18/15 50 39
Recruitment Consultant 1
Recruitment Consultant 2
Recruitment Consultant 3
Recruitment Consultant 4
Recruitment Consultant 5
Recruitment Consultant 6
Recruitment Consultant 7
Recruitment Consultant 8
Recruitment Consultant 9
Recruitment Consultant 10
Recruitment Team Lead
Marketing Consultant Lead
Marketing Team Lead
57 2.1.3.3 Student Marketing 9/8/15 10/12/15 25 48 119
58 2.1.3.3.1
Firm distributes
materials to
Universities
9/8/15 9/14/15 5 59
Marketing Consultant Lead
Marketing Consultant 4
Marketing Consultant 3
59 2.1.3.3.2
Firm follows-up with
Universities
9/15/15 10/12/15 20 58
Marketing Consultant Lead
Marketing Consultant 4
Marketing Consultant 3
60 2.2 IT 5/4/15 1/15/16 185 2, 5
61 2.2.1
Selection of IT
Vendor
5/4/15 7/1/15 43 71, 72
62 2.2.1.1 Draft RFP 5/4/15 5/12/15 7 63
IT Systems Lead
Marketing Team Lead
Project Manager
63 2.2.1.2 Approve RFP 5/13/15 5/21/15 7 62 64 IT Champion
64 2.2.1.3 Distribute RFP 5/21/15 5/21/15 0 63 65 Project Manager
43. 42
DependencyID
WBSID
TaskName
Start
Finish
Duration(Days)
Predecessors
Successors
Resources
65 2.2.1.4 Receive responses 5/22/15 6/10/15 14 64 66
IT Systems Lead
Marketing Team Lead
Project Manager
66 2.2.1.5 Review responses 6/11/15 6/11/15 1 65 67
IT Systems Lead
Marketing Team Lead
Project Manager
67 2.2.1.6
Interview selected IT
vendor
6/12/15 6/22/15 7 66 68 Project Manager
68 2.2.1.7 Vendor selected 6/22/15 6/22/15 0 67 69 Project Manager
69 2.2.1.8 Negotiate contract 6/23/15 7/1/15 7 68 70
Project Manager
System Design Team Lead
70 2.2.1.9 Sign contract 7/1/15 7/1/15 0 69
Project Manager
System Design Team Lead
71 2.2.2
Creation of Web
Application
7/2/15 1/1/16 132 61
72 2.2.2.1 Define 7/2/15 7/31/15 22 61 85
73 2.2.2.1.1
Requirements
Document
7/2/15 7/16/15 11 79
74 2.2.2.1.1.1 Write requirements V1 7/2/15 7/8/15 5 75
System Design Team Lead
Web Design Consultant 1
75 2.2.2.1.1.2
Review requirements
V1
7/9/15 7/10/15 2 74 76
System Design Team Lead
Web Design Consultant 2
76 2.2.2.1.1.3
Update requirements
V2
7/13/15 7/14/15 2 75 77
System Design Team Lead
Web Design Consultant 1
77 2.2.2.1.1.4
Review requirements
V2
7/15/15 7/15/15 1 76 78
System Design Team Lead
Web Design Consultant 2
78 2.2.2.1.1.5 Approve requirements 7/16/15 7/16/15 1 77
System Design Team Lead
IT Systems Lead
44. 43
DependencyID
WBSID
TaskName
Start
Finish
Duration(Days)
Predecessors
Successors
Resources
79 2.2.2.1.2
Design Specs
Document
7/17/15 7/31/15 11 73
80 2.2.2.1.2.1 Write design specs V1 7/17/15 7/23/15 5 81
System Design Team Lead
Web Design Consultant 1
81 2.2.2.1.2.2
Review design specs
V1
7/24/15 7/27/15 2 80 82
System Design Team Lead
Web Design Consultant 2
82 2.2.2.1.2.3
Update design specs
V2
7/28/15 7/29/15 2 81 83
System Design Team Lead
Web Design Consultant 1
83 2.2.2.1.2.4
Review design specs
V2
7/30/15 7/30/15 1 82 84
System Design Team Lead
Web Design Consultant 2
84 2.2.2.1.2.5 Approve design specs 7/31/15 7/31/15 1 83
IT Systems Lead
System Design Team Lead
85 2.2.2.2 Build 8/3/15 12/8/15 92 72 103, 102
86 2.2.2.2.1
Administrative
Backend
8/3/15 9/2/15 23 89
87 2.2.2.2.1.1 Write code 8/3/15 8/28/15 20 88
System Design Team Lead
Web Design Consultant 1
Web Design Consultant 2
88 2.2.2.2.1.2 Unit test 8/31/15 9/2/15 3 87
Software Testing Analyst 1,
Software Testing Analyst 2
System Design Team Lead
89 2.2.2.2.2 University Interface 9/3/15 9/18/15 12 86 92
90 2.2.2.2.2.1 Write code 9/3/15 9/16/15 10 91
System Design Team Lead
Web Design Consultant 1
Web Design Consultant 2
91 2.2.2.2.2.2 Unit test 9/17/15 9/18/15 2 90
Software Testing Analyst 1
Software Testing Analyst 2
System Design Team Lead
45. 44
DependencyID
WBSID
TaskName
Start
Finish
Duration(Days)
Predecessors
Successors
Resources
92 2.2.2.2.3 Student Interface 9/21/15 10/6/15 12 89 95
93 2.2.2.2.3.1 Write code 9/21/15 10/2/15 10 94
System Design Team Lead
Web Design Consultant 1
Web Design Consultant 2
94 2.2.2.2.3.2 Unit test 10/5/15 10/6/15 2 93
Software Testing Analyst 1
Software Testing Analyst 2
System Design Team Lead
95 2.2.2.2.4 Business Interface 10/7/15 10/22/15 12 92 98
96 2.2.2.2.4.1 Write code 10/7/15 10/20/15 10 97
System Design Team Lead
Web Design Consultant 1
Web Design Consultant 2
97 2.2.2.2.4.2 Unit test 10/21/15 10/22/15 2 96
Software Testing Analyst 1
Software Testing Analyst 2
System Design Team Lead
98 2.2.2.2.5 Integration 10/23/15 12/8/15 33 95
99 2.2.2.2.5.1
Integrate with
Commerce Systems
10/23/15 11/6/15 11 100
Business Champion
IT Systems Lead
MDE Liaison
Web Design Consultant 1
Web Design Consultant 2
System Design Team Lead
100 2.2.2.2.5.2
Integrate with MDE
Systems
11/9/15 11/23/15 11 99 101
IT Systems Lead
MDE Liaison
System Design Team Lead
University Champion
Web Design Consultant 1
Web Design Consultant 2
46. 45
DependencyID
WBSID
TaskName
Start
Finish
Duration(Days)
Predecessors
Successors
Resources
101 2.2.2.2.5.3
Integrate with
Treasury Systems
11/24/15 12/8/15 11 100
Financial Champion
Reimbursement Champion
System Design Team Lead
Web Design Consultant 1
Web Design Consultant 2
IT Systems Lead
MDE Liaison
102 2.2.2.3 Test 10/23/15 1/1/16 51 85
103 2.2.2.3.1 Test Plan 10/23/15 11/23/15 22 85 109
104 2.2.2.3.1.1 Write Test Plan V1 10/23/15 11/5/15 10 105
Software Testing Analyst 1
System Design Team Lead
105 2.2.2.3.1.2 Review Test Plan V1 11/6/15 11/12/15 5 104 106
Software Testing Analyst 2
System Design Team Lead
106 2.2.2.3.1.3 Update Test Plan V2 11/13/15 11/19/15 5 105 107
Software Testing Analyst 1
System Design Team Lead
107 2.2.2.3.1.4 Review Test Plan V2 11/20/15 11/20/15 1 106 108
Software Testing Analyst 2
System Design Team Lead
108 2.2.2.3.1.5 Approve Test Plan 11/23/15 11/23/15 1 107
IT Systems Lead
System Design Team Lead
109 2.2.2.3.2 Test Scripts 11/24/15 12/23/15 22 103 115
110 2.2.2.3.2.1 Write scripts V1 11/24/15 12/7/15 10 111
Software Testing Analyst 1
System Design Team Lead
111 2.2.2.3.2.2 Review scripts V1 12/8/15 12/14/15 5 110 112
Software Testing Analyst 2
System Design Team Lead
112 2.2.2.3.2.3 Update scripts V2 12/15/15 12/21/15 5 111 113
Software Testing Analyst 1
System Design Team Lead
113 2.2.2.3.2.4 Review scripts V2 12/22/15 12/22/15 1 112 114
Software Testing Analyst 2
System Design Team Lead
47. 46
DependencyID
WBSID
TaskName
Start
Finish
Duration(Days)
Predecessors
Successors
Resources
114 2.2.2.3.2.5 Approve scripts 12/23/15 12/23/15 1 113
IT Systems Lead
System Design Team Lead
115 2.2.2.3.3 Execute test scripts 12/24/15 1/1/16 7 109
Software Testing Analyst 1
Software Testing Analyst 2
System Design Team Lead
116 2.2.3 System Deployment 11/23/15 1/4/16 31 125
117 2.2.3.1 Training 11/23/15 1/1/16 30 126
118 2.2.3.1.1 University training 11/23/15 12/4/15 10 48
MDE Liaison
IT Systems Lead
119 2.2.3.1.2 Enrollment training 12/7/15 12/18/15 10 57
Customer Service Representative 1
Customer Service Representative 2
Financial Champion
Reimbursement Champion
IT Systems Lead
Marketing Team Lead
MDE Liaison
Recruitment Team Lead
120 2.2.3.1.3 Business training 12/21/15 1/1/16 10 52
Business Champion
Marketing Team Lead
MDE Liaison
Recruitment Team Lead
121 2.2.3.2 Deployment 1/4/16 1/4/16 1 126, 129, 132
122 2.2.3.2.1
Turn production
system on
1/4/16 1/4/16 1 126
Customer Service Representative 1
Customer Service Representative 2
Project Manager
123 2.2.3.2.2
Commence Entering
University Data
1/4/16 1/4/16 0 126 MDE Liaison
48. 47
DependencyID
WBSID
TaskName
Start
Finish
Duration(Days)
Predecessors
Successors
Resources
124 2.2.3.2.3
Commence Entering
Business Data
1/4/16 1/4/16 0 126
Recruitment Consultant 1
Recruitment Consultant 2
Recruitment Consultant 3
Recruitment Consultant 4
Recruitment Consultant 5
Recruitment Consultant 6
Recruitment Consultant 7
Recruitment Consultant 8
Recruitment Consultant 9
Recruitment Consultant 10
Recruitment Team Lead
125 3
Post Go-live Project
Support
1/5/16 9/28/16 192 116 133, 16
126 3.1 Enrollment 1/5/16 8/22/16 165
117, 121,
122, 123,
124
127 3.1.1 University enrollment 1/5/16 8/22/16 165 122
Customer Service Representative 1
Customer Service Representative 2
IT Systems Lead
MDE Liaison
49. 48
DependencyID
WBSID
TaskName
Start
Finish
Duration(Days)
Predecessors
Successors
Resources
128 3.1.2 Business enrollment 1/5/16 8/22/16 165 122
Marketing Team Lead
Recruitment Consultant 1
Recruitment Consultant 2
Recruitment Consultant 3
Recruitment Consultant 4
Recruitment Consultant 5
Recruitment Consultant 6
Recruitment Consultant 7
Recruitment Consultant 8
Recruitment Consultant 9
Recruitment Consultant 10
Recruitment Team Lead
129 3.2
Monitoring and
Oversight
1/5/16 9/28/16 192 121
130 3.2.1
Track enrollment and
benefits monitoring
1/5/16 8/22/16 165 131
IT Systems Lead
Marketing Team Lead
Project Manager
Recruitment Team Lead
Software Testing Analyst 1
Software Testing Analyst 2
131 3.2.2
Track Tuition credit
applied to student
accounts
8/23/16 9/19/16 20 130
Business Champion
Financial Champion
Reimbursement Champion
MDE Liaison
132 3.2.3
Fix any issues that
arise
1/5/16 9/28/16 192 121
IT Systems Lead
Software Testing Analyst 1
Software Testing Analyst 2
133 4 Project Close 9/29/16 9/29/16 0 125
MDE Liaison
Project Manager
University Champion
50. 49
Executive Scorecard
Project Start
Date
1/1/2015
Project
End Date
9/29/2016 Project Scope Project Budget
Current Project
Phase
Planning
Current
Date
3/30/2015 Project Timeline
Actual Budget to
Date
$0.00
Overall Project
Status
On Track
Total
Project
Budget
$1,259,469 Project Quality
Budget Variance
to Date
$0.00
Stick to the Mitten Project Overview Detailed Project Progress by Activities
Project Manager: Amanda Ahler
Deliverable/Action
Target
Date
Current
Status
Project Sponsor: Governor Rick Snyder
Project Description:
The Stick to the Mitten project will aim to decrease the
average amount of student loan debt by connecting students
and businesses for internship opportunities, where tuition
reimbursement is part of the student's compensation
Project Charter 2/4/2015
Project Scope Statement 1/30/2015
Work Breakdown Structure 3/9/2015
Major Accomplishments: Responsibility Assignment Matrix 3/9/2015
• Final Project Book completed Communication Management Plan 3/9/2015
Upcoming Deadlines: Executive Presentation 4/13/2015
• Executive Presentation Executive Approval 4/13/2015
• Executive Approval Creation of Marketing Materials 6/15/2015
Major Project Risks: Vendors Selected 7/2/2015
• Businesses are not interested in participating Marketing Campaign Underway 5/4/2015
• There are not enough internships for interested students Creation of Web Application Underway 7/3/2015
IT Build Complete 11/30/2015
Project Status Legend IT Test Complete 12/30/2015
In Progress - Needs Attention Completed Project Go-Live 1/1/2016
In Progress - On Track Not Started Post go-live support 1/4/2016
In Progress - Late Closeout 9/29/2016
51. 50
Change
ID
Category Document Changed
Description of
Change
Submitted
By
Submission
Date
Status Disposition
Date
Approved
001 Project Purpose Project Charter
Added explanation
of funding
Amanda
Ahler
2/23/2015 Closed Approved 2/25/2015
002
High Level
Summary
Budget
Project Charter
Separated incentive
cost from the project
cost
Burhanuddin
Plasticwala
2/23/2015 Closed Approved 2/25/2015
003
Identification
Information
Project Charter
Defined the
members of the
steering committee
Burhanuddin
Plasticwala
2/23/2015 Closed Approved 2/25/2015
004
Project
Exclusions
Project Scope
Added a time
exclusion
Amanda
Ahler
2/23/2015 Closed Approved 2/25/2015
005
Identification
Information
Stakeholder Register
Added influence and
classification
columns
Jeffery
Buckley
3/5/2015 Closed Approved 3/8/2015
006 WBS 4
Work Breakdown
Structure
Changed
deliverables to
clarify end date
Amanda
Ahler
3/5/2015 Closed Approved 3/8/2015
007 WBS 2.2.3.1
Work Breakdown
Structure
Added Training
Amanda
Ahler
3/5/2015 Closed Approved 3/8/2015
008 WBS 2.2.2.2.5
Work Breakdown
Structure
Included IT
Integration
Amanda
Ahler
3/5/2015 Closed Approved 3/8/2015
009
High Level
Summary
Budget
Project Charter
Refined cost of IT
and MKTG which
raised budget from
$775K to $1.26
Janel
Langley
3/6/2015 Closed Approved 3/9/2015
010 Project Purpose
Stakeholder Register
RACI Chart
High Level Timeline
with Dependencies
Added Lottery
Commissioner to the
plan
Jeffery
Buckley
3/20/2015 Closed Approved 3/25/2015
