The document is a 5-page report on a micro-project assigned to a group of 5 students. The micro-project involved visiting an organization and preparing a report on formal business activities observed. The report includes sections on the rationale, intended outcomes, methodology, resources required, outputs of the project including what is a formal business report and types of business letters. It discusses the skills developed and applications of the micro-project. The report is submitted to fulfill course requirements on business communication.

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PART A – Micro-Project Proposal
“PREPARE A REPORT OF FORMAL BUSINESS
ACTIVITIES OBSERVED IN AN INDUSTRY. VISIT SOME
ORGANISATION AND PREPARE A REPORT.”
BRIEF INTRODUCTION :-
A business letter is a formal document often sent from one company to another or from
a company to its clients, employees, and stakeholders, for example. Business letters are
used for professional correspondence between individuals, as well. Although email has
taken over as the most common form of correspondence, printedout business letters are
still used for many important, serious types of correspondence, including reference
letters, employment verification, job offers, and more. A good business letter mush
critically fallow a set of rules, with correct grammar and proper construction of
sentence.
AIM OF THE MICRO-PROJECT: -
Aim of this Micro-Project is to “Prepare a Report of Formal Business Etiquettes
Observed in an Industry. Visit some Organization and Prepare a Report.”
INTENDED COURSE OUTCOMES: -
CO a. Communicate effectively by avoiding barriers in various formal
and informal situation.
CO d. Write reports using correct guidelines.
CO e. Compose e-mail and formal business letters.

2. Page 2
LITERATURE REVIEW: -
This section will detail the reason why you are writing the report. The introduction
should address the purpose of the report and background information on the subject
you are writing about. Include any definitions and summarize the main argument. The
methodology section should explain to the reader the research methods you have
chosen to create this report, such as using a qualitative method, a quantitative method
or a combination of both. It should be a clear justification of why you chose to use
certain methods. This section is where you should present the outcome of your
research. It is important to present your results logically and succinctly while making
sure that you have included enough information to prove that you have researched the
matter thoroughly.
One way of making the findings easier to read is by using headings, subheadings and
numbered sections to organize everything. You can choose to present your findings in
bullet points or with the help of a table. You might also choose to present your findings
with illustrations and graphics—such as info graphics—but be sure that these graphics
are appropriate for the report.
In this section, you would present your assessment from the findings, then make
recommendations for action. If you add any goals, you should add measurable actions
to them. Each goal, method or option suggested should tell the reader how it will affect
the organization.
PROPOSED METHODOLOGY: -
• Understand the topic given to us.
• Discuss about the topic with group members.
• Divide the topic throughout each members of the group.
• Collected the information from member and verify from our lecturer.
• Prepared the main report of our micro project.

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RESOURCES REQUIRED: -
Sr.
No
Name of
Resources
Specificatio
n
Quantity Remarks
1. Computer
System
Computer ( Ryzen 5
5600h, Ram 8GB )
1
2. Operating
system
Windows 10 1
GROUP MEMBERS: -
Sr. No. Student Name Signature
1 Rina Pawar
2 Harshal Makode
3 Bhavesh Nehare
4 Prachi Kalpande
5 Nikitesh Mehare

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ACTION PLAN :-
Sr. No Details of Activity Planned
start date
Planned
finish date
Team
Members
1 To discuss and get the topic of
micro project.
All
2 Start planning on topic of
micro project.
All
3 Collect information about our
topic.
All
4 Distribute works within group
members.
All
5
To start with creating with main
copy of micro project. All
6 Initiate different views about
micro project.
All
7 Editing process must be one
before hard copy.
All
8 To start creating copy
properly.
1
9 Checking the information from
monitor.
All
10 Check the soft copy. All
11 To present soft copy via G-
mail.
All
12 Represented the hardcopy of
main micro project.
All

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MICRO-PROJECT REPORT ON
“PREPARE A REPORT OF FORMAL BUSINESS ACTIVITIES OBSERVED IN AN
INDUSTRY. VISIT SOME ORGANISATION AND PREPARE A REPORT.”
IN PARTIAL FULFILMENT OF DIPLOMA IN COMPUTER ENGINEERING
(Second Semester)
In the Subject of
Business Communication Using Computer
Submitted By
1. Rina Pawar
2. Harshal Makode
3. Bhavesh Nehare
4. Prachi Kalpande
5. Nikitesh Mehare
Submitted To
Maharashtra State Board of Technical Education, Mumbai (M.S)
Under the Guidance of
Anand Wankhede
Lecturer In
Department of Computer Engineering
Government Polytechnic, Arvi
Dist.-Wardha (2021-2022)

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Government Polytechnic, Arvi.
Department of Computer Engineering
Certificate
This is to certify, that students whose name mention below of Second Semester of
Diploma in Computer Engineering has satisfactorily completed the Micro project
entitled in Business Communication Using Computer or the academic year 2021-
22 as Prescribed in MSBTE curriculum.
Name Enrollment No Exam seat No.
Rina Pawar 2101320069 232972
Harshal D. Makode 2101320071 232973
Bhavesh Nehare 2101320073 232974
Prachi Kalpande 2101320074 232975
Nikitesh Mehare 2101320075 232976
Subject Teacher Head of the Department Principal
Place: Arvi
Date:

7. Page 7
Declaration
I under signed hereby declare that the micro project report entitled “PREPARE A
REPORT OF FORMAL BUSINESS ACTIVITIES OBSERVED IN AN
INDUSTRY. VISIT SOME ORGANISATION AND PREPARE A REPORT.” I
further declare that contents of this report are properly citied and well acknowledge.
This present report is not submitted to any other examination of this or any other
institute for the award of any diploma.
(Signature)
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Place: Arvi
Date:

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PART B – Micro-Project Report
“PREPARE A REPORT OF FORMAL BUSINESS
ACTIVITIES OBSERVED IN AN INDUSTRY. VISIT
SOME ORGANISATION AND PREPARE A REPORT.”
RATIONALE: -
Formal business reports have important functions in helping managers and executives
make decisions. These documents can have a variety of purposes depending on your
needs and industry. Learning how to write a formal business report can help you
develop as a professional. In this article, we explain what a formal business report is,
how to write one and provide an example.
INTENDED COURSE OUTCOMES: -
CO a. Communicate effectively by avoiding barriers in various formal
and informal situation.
CO d. Write reports using correct guidelines.
CO e. Compose e-mail and formal business letters.

9. Page 9
LITERATURE REVIEW:-
This section will detail the reason why you are writing the report. The introduction
should address the purpose of the report and background information on the subject
you are writing about. Include any definitions and summarize the main argument. The
methodology section should explain to the reader the research methods you have
chosen to create this report, such as using a qualitative method, a quantitative method
or a combination of both. It should be a clear justification of why you chose to use
certain methods. This section is where you should present the outcome of your
research. It is important to present your results logically and succinctly while making
sure that you have included enough information to prove that you have researched the
matter thoroughly.
ACTUAL METHODOLOGY FOLLOWED: -
These Micro project based on HTML has been completed and performed by the
involvement of all the group members. All the group members had performed and
done their work correctly.
Works performed by group members individually are:
1. Harshal Makode has worked on literature review and rationale.creating of the
Micro-Project.
2. Rina Pawar provided information for the micro project and worked on editing
process, creating the softcopy and introduction.
3. Bhavesh Nehare provided information for action plan and intended course
outcome of these micro project.
4. Prachi Kalpande provided information for the micro project and provided
information about the skills developed.
5. Nikitesh Mehare provided information about the applications of this
MicroProject.

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ACTUAL RESOURCES REQUIRED: -
Sr.
No
Name of
Resources
Specification Quantity Remarks
1. Computer
System
Computer ( Ryzen 5
5600h, Ram 8GB )
1
2. Operating
system
Windows 10 1
OUTPUT OF THE MICRO-PROJECT
• What is a formal business report?
A formal business is an official document that contains data, research, information and
other necessary details to help decision-makers form plans and objectives to help the
company. Depending on the topic, a formal business report could be several pages long
and include extensive data and information.

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12. Page 12

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• How to write a formal business report?
Follow this step-by-step guide to create a professional business report:
• Title Page
• Table of Contents: Depending on the length of the report, you might want to consider
including a table of contents. This will make finding specific information easier for
readers.
• Summary: This section includes a brief overview of the main points of the report and
is usually a few sentences to a paragraph in length. If someone were to read this
section, they would have an idea of the main takeaways from each section of the
report.
Tip: Even though this is the first section, consider writing this section after you
have finished the report. This will help you determine which points are the most
important to address.
• Introduction: This section outlines what you will be going over in your report. It
includes the main points, chosen report structure, and, most importantly, the objective
of your report.

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• Body: The body is where you discuss the points of your report in detail. This section is
divided by headings that inform your reader what information can be found in the
following paragraph/s. The structure of this section will vary depending on the type of
report, information/data you are relaying to the company, and whether or not a deep
analysis is necessary.
Examples of headings:
o Methods o Findings o Research o Analysis
o Graphs
• Conclusion: In the conclusion, be sure to briefly summarize all of the main points in
the order they were presented in the report.
• Recommendations: This section is where you provide your recommendations or
suggestions based on the findings you noted in earlier sections. Indicate the potential
benefits for the company to applying your suggestions.
• References: Be sure to cite all sources used in the report in this section.
• Appendices: In the Appendix, you can add relevant documents, surveys, graphs, etc.
that you referenced in the report.

15. Page 15
• What are the Types of formal Business Letter
1.Application with bio-data
1. Write or application for the post of Junior Engineer in Ispat Industrial.
Umesh Ragatsinge
Taal Katora,
Jabalpur.
9th April 2000
To,
The Manager
Ispat Industries,
Kalmeshwar,
Nagpur.
Sub. Application for the post of Junior Engineer.
Ref.: Your advt. in Times of India, dated 8th April 2000.
Sir,
In response to your advertisement in Times of India, dated 8th April 2000, inviting
applications for the post of Junior Engineer. I wish to apply my candidature for the same.
I am B.E. in Mechanical Engineering from Jabalpur University 1997-98. I also hold
certificates in computer from NIIT. I have gained on year experience as Junior Engineer with
Bhushan Steels, Delhi.
My biodata is enclosed along with this application for your kind consideration and perusal.
I assure, that if given an opportunity in your esteemed institution, I would work upto
your expectations and leave no stone inturned.
Thanking you
Encl.: i) Bio-data
Yours faithfully
XYZ
[Umesh Ragatsinge]

16. Page 16
❖
❖ Resume
Name : Mr. Umesh Ragatsinge
Father's Name : Shri. Ganpatrao Ragatsinge
Permanent and Postal : Tall Katora, Plot No. M-65
balpur, M.P.
Ph. No. 2556
Date of Birth : 6th November
Languages known : Hindi, English, German.Languages known
Marital Status :Single
Nationality : Indian
Educational Qualification
Course Board/ Year Division Subject Taken
University
X M.P . Board 1992 I 67% General
XII M.P. Board 1994 I 172% Science
B.E. Jabalpur Uni 1998 I176% Mechanical
Other Qualifications : Certificate Course in Computers from NIIT.
Extra Curricular Activities: 1) N.C.C. 'C' certificate.
2) Captain of inter-college Cricket team.
Experience: Worked with Bhushan Steels, Delhi, as Junior Engineer in 1998-99.
Reference:1) Mr. M.A. Singh
General Manager
Bhushan Steels.
XYZ
[Umesh Ragatsinge

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❖ Enquiry Letter
1. Write a letter of enquiry to M/s. Mathur and Sons for spare parts of ceiling fans.
M/s Bajaj & Company
18,Race Course Road
Baroda
10th
April 2000
Letter No. BJ/A-80/459
To,
M/s Mathur & Sons
19, Rajpura,
Calcutta.
Subject: Enquiry regarding spare parts of ceiling fans.
Sir,
We are a leading company of Baroda dealing in manufacture of electric fans.
We will be greatful if you kindly sent in the detailed information and catalogue along with
the updated precelist of the spare parts of ceiling fans. We will be thankful if you kindly enclose
the terms and conditions of your company. Please inform about the availability of goods.
We assume if we find your proposal suitable an order may follow in near future.
A prompt action will be appreciated
Thanking you
Yours faithfully
XYZ
[purchase officer]

18. Page 18
❖ Report
2. Write an accident report of a factory.
Sharda Motors
M.I.D.C. Nagpur
12th April 2000
To Senior Supervisor From :
From : shift in charge
Subject : Report on an accident with Mr. Singh,worker Production, Department.
Date of accident : 11th April 2000
Time of accident : 1.00 p.m.
Place of accident : Shade No. 2, Machin No. BTX 265
Sir,
Being the Shift Incharge I am presenting this accident Report. I regret to bring to your
notice that mr. singh , worker production dept,, met with an accident on 11th April 2000 at
1.00 p.m. in Shade No. 2. Machine No. BTX 265.
Details Of the Accident : Mr Singh was working on drilling machin BTX 265. His land
Slipped and the machine drilled through his left hand. He was dropped down causing him
injuries.
Measures taken : Immediately he was given first aid and shifted to Govt. Hospital. Dr.
Mathur says that he will be discharged with twenty days. His family members were informed.
Reason for the Accident :
1. The worker was not wearing rubber cloves.
2. His hands were oily.
3. He couldn’t balance the machine.
4. The machine was too heavy.
Suggestions :
1. The wearing of rubber gloves should be made compulsory.
2. A worker should be assingned only on kind of work, before which a traqqining should
be given.
3. An awareness program should be conducted and caution boads in local language should
be put up.
4. New technically advanced machines shoud be installed.
If the above gives suggestions are considered, we can avoid such accidents in future.
Yours faithfully

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SKILL DEVELOPED / LEARNING OUT OF THE MICRO-PROJECT
❖ Ability to perform a team work .
❖ Communication effectively in order and written.
❖ Use of structure in program
❖ Communication with team as a leader or member
APPLICATIONS OF THIS MICRO-PROJECT
You can use this report to propose an idea to management. The body would
include sections like risks, costs and benefits. An example of this type of report
would be to propose buying a machine for your workplace. To convince the
decision-maker to buy the machine, you would create this report to make a
convincing argument.
A business report is an evaluation of a particular issue, set of circumstances,
or financial operations that relate to the performance of a business. Its main
purpose is to communicate relevant information succinctly and efficiently.
▪ REFERENCE
• https://www.google.com/
• https://www.indeed.com/
• https://www.unr.edu/
• https://edu.gcfglobal.org/

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