This document provides an agenda and overview for a monthly web chat about recurring transactions in Dynamics GP. It summarizes how to set up and process recurring entries, charges, payables and journal entries using schedule codes. It also covers how to use the reminder list to process scheduled recurring transactions and take questions at the end.

1. Monthly Web Chat with
Calvin O’Driscoll
August 9, 2012

2. Agenda
• GoToMeeting housekeeping
• Overview & demonstration of recurring entry schedules
• Overview & demonstration of recurring charges
• Overview & demonstration of recurring payables
• Overview & demonstration of recurring journal entries
• Overview & demonstration of reminder list
• Q&A

3. Housekeeping
• During the Webinar, all attendees will be muted and placed in listen
only mode. This is to eliminate issues with background noise, which
causes feedback to all callers.
• If you have a question, please enter it in the chat window and I will
answer promptly during the Q&A session.

4. Schedules
NOTES:
• Schedule codes are required to configure recurring transactions.
• Schedules can be created for recurring transactions to be processed
in accounts receivable, accounts payable, and general ledger.

5. Schedules
CONFIGURATION:
• Open Common Services / Scheduling / Schedules.
• Enter schedule code.
• Select user mode (specific user, all users, no users (manual)), remind
in advance (if applicable), and start date.
• Select recurring period (daily, weekly, monthly, etc.), and frequency.
• Click add.

6. Recurring Charges
NOTES:
• Accounts receivable creates a new batch or adds the new
transactions to an existing batch.
• Transactions will not be processed for customer accounts that are
inactive or on hold.
• If you attach schedules that include reminders to your recurring
charges, you can create invoices for recurring charges directly from
the reminder list.
• If necessary you can manually create an invoice for a recurring
charge.

7. Recurring Charges
CONFIGURATION:
• Open AR / Customers / Recurring Charges.
• On invoice tab, enter recurring charge code, description, customer
number, schedule code, start date, expiration type & date, and enter
any optional data.
• On detail tab, enter line items.
• Enter optional data in optional fields, sales split, tax/total, and
statistics sections.
• Click add.

8. Recurring Charges
PROCESSING:
• Open AR / Periodic Processing / Create Recurring Charge Batch.
• Type the run date.
• Select type of record to create charges (recurring charge code,
customer number, customer group).
• Select range.
• Select method (create new batch, add to an existing batch).
• Click process.

9. Recurring Payables
NOTES:
• Accounts payable creates a new batch or adds the new transactions
to an existing batch.
• Transactions will not be processed for vendor accounts that are
inactive or on hold.
• If you attach schedules that include reminders to your recurring
payables, you can create invoices for recurring payables directly
from the reminder list.
• If necessary you can manually create an invoice for a recurring
payable.

10. Recurring Payables
CONFIGURATION:
• Open AP / Vendors / Recurring Payables.
• On invoice tab, enter recurring payable code, description, vendor
number, schedule code, start date, expiration type & date, and enter
any optional data.
• On detail tab, enter line items.
• Enter optional data in optional fields, tax/total, and statistics
sections.
• Click add.

11. Recurring Payables
PROCESSING:
• Open AP / Periodic Processing / Create Recurring Payable Batch.
• Type the run date.
• Select type of record to create charges (recurring payable code,
vendor number, vendor group).
• Select range.
• Select method (create new batch, add to an existing batch).
• Click process.

12. Recurring Journal Entries
NOTES:
• General ledger creates a new batch or adds the new transactions to
an existing batch.
• If you attach schedules that include reminders to your recurring
entries, you can create invoices for recurring entries directly from
the reminder list.

13. Recurring Journal Entries
CONFIGURATION:
• Open GL / Setup / Recurring Entries.
• Enter recurring entry code, description, schedule code, start date,
expiration type & date.
• Enter entry description, source code, entry mode, auto reverse (if
applicable, and journal entry line items.
• Click add.

14. Recurring Journal Entries
PROCESSING:
• Open GL / Periodic Processing / Create Recurring Entries Batch.
• Type the run date.
• Select recurring entry code range.
• Select method (create new batch, add to an existing batch).
• Click process.

15. Reminder List
NOTES:
• The reminder list appears when upon logging into Accpac if
scheduled tasks are due for processing.
• The reminder list displays the schedule code, description, processed
status, run date, and last run date.

16. Reminder List
PROCESSING:
• Open Common Services / Scheduling / Reminder List
• Select schedule code to be processed.
• Click process.

17. Q&A

18. Contact Details:
Calvin O’Driscoll, ERP Manager
(709) 726 – 8347 ext. 419
calvin.odriscoll@atlanticdatasystems.com
For support:
support@atlanticdatasystems.com