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Ariba Procurement Reporting
              Ariba Knowledge Nuggets   OOTB — Out of the box or prepackaged reports are available within your Ariba
                                        Procurement application. The description of each prepackaged report includes a list
                                        of the data elements used in the report. These default analytical, parameterized, and
                                        compound reports are delivered with Reporting and Analysis as a basis for your own
                                        customization or adaptation for your particular company’s needs. The reports are
                                        grouped into folders by area, for example, Purchase Order Reports. Within the
                                        Purchase Order Reports folder are reports relating to purchase order activity.

                                        The reports that are available to you, and the fields that are available in those reports,
                                        depend upon your company’s Ariba Spend Management solution configuration.
                                        Today, I will cover report options in the default configuration. The best way to become
                                        familiar with the reports is to work with them. In addition to the standard data fields
                                        associated with each of the supplied facts, many of the reports contain user-defined
                                        fields based on these data fields. In some reports, the data has been constrained to
                                        illustrate a type of analytical report. For example, sometimes unclassified data has
                                        been excluded from the pivot table view for easier recognition of other trends. So,
                                        while these are out of the box or OOTB, there is an element of customization to fit your
                                        particular reporting needs.

                                        Reports are useful to gauge adoption, usage, and results. These tips, tricks,
                                        suggestions and best practices are designed to help you get the most from your Ariba
                                        solutions, achieve organizational success and elevate your procurement program to
                                        best-in-class.




                                         Types of OOTB Reports Available

                                        •   Approval Reports
                                        •   Budget Analysis Reports
                                        •   Buyer Settlement Reports
                                        •   Contract Reports
                                        •   Financial Analysis Reports
                                        •   Payment Analysis
                                        •   PCard Reports
                                        •   Procurement Content Reports
ARIBA, INC.




                                        •   Purchase Order Reports                             Note: Reporting data is pulled
                                                                                               from Ariba procurement
                                        •   Requisition Reports                                solutions at intervals, rather
                                                                                               than in real time. It might take
                                                                                               up to 6 hours for the data from
                                                                                               your latest transactions to
                                                                                               display in reports.
Approval Reports
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Approval History                       A detailed history of all approvals (including denials) from all completed approvables,
                                       such as requisitions, invoices, travel authorizations, and so forth. This report displays
                                       approval completed (approval history) approvable counts by approvable ID, approvable
                                       title, approvable type, approvable status, action date, approved by user, approver,
                                       reason, and state in detail view, filtered by submit date. Drill down or filter further by
                                       approvable status, approvable type, and approved by user.


Pending Approval                       A detailed report of all approvals that are in process. This report displays pending
                                       approvable counts by approvable ID, title approvable type, approver, signed date, and
                                       reason in detail view, filtered by submit date. Drill down or filter further by approvable
                                       status and approvable type.


Budget Analysis Reports
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Budget Analysis                        Budgeted and transaction amounts, and remaining available funds, for all budget items.
                                       This report displays budget amount, transaction amount, and funds available amount by
                                       budget code, document number, transaction date, transaction type, action, transaction
                                       line number, transaction split line number, and asset, filtered by calendar transaction
                                       date in detail view. Drill down or filter data further by accounting company, purchasing
                                       company, department, fiscal year, account ID, period, budget start date, and budget end
                                       date.


Buyer Settlement Reports
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Commodity Analysis                     A comprehensive analysis of spend by commodity. Begin with the big picture, and
                                       identify spend amounts, number of suppliers, number of items, commodities, etc.
                                       Identify areas of savings opportunities and drill into the details to review detailed item-
                                       level information to aid in your savings opportunity identification and sourcing strategic
                                       decisions. This report displays invoice spend for top-level commodity categories by
                                       invoice quarter in aggregate view. Drill down or filter data further by supplier, company,
                                       company code, invoice date, contract, line type, part name, region, and unit of measure.


Invoice Accrual Report                 Invoice spend for each supplier. The report displays a detail view of invoice spend in US
                                       dollars and the original currency for suppliers, invoice IDs, account IDs, and department
                                       or cost center IDs with invoice number, accounting date, ERP supplier, and original cur
                                       rency code. Drill down or filter data further by business unit ID and reconciliation status;
                                       by default, invoices with Paying and Paid reconciliation status are excluded.


Invoice Summary Report                 Invoice amounts and counts for each supplier, grouped by status. The report displays an
                                       aggregate view of amount invoiced, amount accepted, amount disputed, and invoice
                                       count for business unit IDs, suppliers, invoice status, and reconciliation status.


Invoice Summary Report by Contract     Invoice amounts and counts for each contract and supplier. The report displays a detail
                                       view of amount invoiced, amount accepted, amount disputed, and invoice count for
                                       contract IDs and suppliers with business unit ID, invoice ID, invoice status, invoice date,
                                       and reconciliation status.


Order Liability Report                 Purchase orders that have not yet been fully invoiced for each supplier and purchasing
                                       business unit. The report displays a detail view of PO spend, total amount left to invoice,
                                       and total amount left to reconcile for suppliers and business unit IDs with PO ID, ordered
                                       date, requester, ERP supplier, account ID, and department or cost center ID.


Purchase Price Variance by Commodity   Commodity price variances. Commodity managers can use it to drill deeper by
                                       commodity and part into their supply base to analyze minimum, maximum and unit prices
                                       and quantities per part to identify savings opportunities. This report displays invoice
                                       spend, count, and price variance cost for top-level commodity categories in aggregate
                                       view. Drill down or filter data further by account, supplier, commodity, company code,
                                       invoice date, contract, line type, part name, region, and unit of measure.
Buyer Settlement Reports
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 Spend Concentration Analysis by Commodity    Commodity spend at the part level, including the total number of parts
                                              purchased and average spend per part. Commodities with large spend on a
                                              small number of parts often enable greater sourcing savings. Drill into deeper
                                              levels of commodities with large number of parts as one of the inputs in your
                                              sourcing opportunity analysis. This report displays invoice line count and
                                              average invoice spend per part for top-level commodity categories in aggregate
                                              view. Drill down or filter data further by account, supplier, company code,
                                              contract, line type, part name, and region.




                                             Important To Know
All analytical reporting in any Ariba solution is based upon fact tables
       • Fact tables contain all of the information a user wants to report on
       • What fact tables are available depends on the solutions

Fact tables are made up of
       • Dimensions – Information about a business
       • Measurements – Numerical data that contains measurable information about the fact


Reports in Ariba are based upon Microsoft Excel pivot tables
      • After a report has been created it can be further modified by “pivoting” on any dimensional information


Reports are built around the numerical measurements with dimensions providing the associated business
information
Contract Reports
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Contract Days Left                     Contracts that have not yet expired, grouped by number of days left until expiration.
                                       This report displays a detail view of contracts by duration (in months) with contract ID,
                                       parent contract, status, supplier, contact, effective date, expiry, and days left.


Contract By Amount Left                Contracts that have remaining amounts that can be purchased against them, grouped by
                                       the percentage of amount remaining. This report displays a detail view of contract
                                       cumulated amount ordered, maximum commitment, and remaining amount percentage
                                       with contract ID, parent contract, status, contact, effective date, expiration date, and
                                       expiry. Drill down or filter data further by supplier and contract release type; by default,
                                       the report only displays contracts of type Release.


Contract By Invoiceable Amount Left    Contracts that have remaining invoiceable amounts that can be invoiced against them,
                                       grouped by the percentage of invoiceable amount remaining. This report displays a
                                       detail view of contract cumulated amount reconciled, cumulated amount invoiced,
                                       maximum commitment, and remaining reconcilable amount percentage with contract ID,
                                       parent contract, status, supplier, contact, effective date, expiration date, and expiry. Drill
                                       down or filter data further by supplier and contract release type; by default, the report
                                       only displays contracts of type Release.


Contract By Reconcilable Amount Left   Contracts that have remaining amounts that can be reconciled against them, grouped by
                                       the percentage of reconcilable amount remaining. This report displays a detail view of
                                       contract remaining reconcilable amount percentage, cumulated amount reconciled,
                                       cumulated amount invoiced, and maximum commitment with contract ID, parent
                                       contract, status, supplier, contact, effective date, expiration date, and expiry. Drill down
                                       or filter data further by supplier and contract release type; by default, the report only
                                       displays contracts of type No Release.


Contract Line By Amount Left           Contract line items that still have remaining amounts that can be purchased against
                                       them, grouped by the percentage of amount remaining. This report displays a detail
                                       view of contract line item amount ordered left percentage, amount ordered, amount
                                       ordered left, quantity ordered, quantity ordered left maximum amount, and maximum
                                       quantity with contract ID, supplier, supplier part number, and description. Drill down or
                                       filter data further by contract release type; by default, the report only displays contracts of
                                       type Release.




   You can't manage
     what you don't
 measure. It is an old
 management adage
that is accurate today.
 Unless you measure
 something you don't
   know if it is getting
 better or worse. You
    can't manage for
  improvement if you
 don't measure to see
 what is getting better
     and what isn't.
Contract Reports
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Contract Line By Quantity Left            Contract line items that still have remaining quantities that can be purchased against
                                          them, grouped by the percentage of quantity remaining. This report displays a detail
                                          view of contract line item remaining quantity ordered percentage, amount ordered,
                                          remaining amount ordered, quantity ordered, remaining quantity ordered, maximum
                                          amount, and maximum quantity with contract ID, supplier, supplier part number, and
                                          description. Drill down or filter data further by contract release type; by default, the
                                          report only displays contracts of type Release.


Contract Line By Receivable Amount Left   Contract line items that still have remaining amounts that can be received against them,
                                          grouped by the percentage of amount receivable remaining. This report displays a detail
                                          view of contract line item remaining amount receivable percentage, amount received,
                                          remaining amount receivable, quantity received, remaining quantity receivable, maxi
                                          mum amount, and maximum quantity with contract ID, supplier, supplier part name, and
                                          description. Drill down or filter data further by contract release type; by default, the
                                          report only displays contracts of type No Release.


Contract Line By Receivable Quantity      Contract line items that still have remaining quantities that can be received against them,
Left                                      grouped by the percentage of quantity receivable remaining. This report displays a detail
                                          view of contract line item remaining quantity receivable percentage, amount received,
                                          remaining amount receivable, quantity received, remaining quantity receivable, maxi
                                          mum amount, and maximum quantity with contract ID, supplier, supplier part number,
                                          and description. Drill down or filter data further by contract release type; by default, the
                                          report only displays contracts of type No Release.


Contract Line By Reconcilable             Contract line items that still have remaining amounts that can be reconciled against
Amount Left                               them, grouped by the percentage of amount reconcilable remaining. This report displays
                                          a detail view of each contract line item’s contract, remaining amount reconciled percent
                                          age, amount reconciled, remaining amount reconcilable, quantity reconciled, remaining
                                          quantity reconcilable, maximum amount, and maximum quantity with supplier, supplier
                                          part number, and description.


Contract Line By Reconcilable             Contract line items that still have remaining quantities that can be reconciled against
Quantity Left                             them, grouped by the percentage of quantity reconcilable remaining. This report
                                          displays a detail view of each contract line item’s contract, remaining quantity reconcile
                                          able percentage, amount reconciled, remaining amount reconcilable, quantity reconciled,
                                          remaining quantity reconcilable, maximum amount, and maximum quantity with supplier,
                                          supplier part number, and description.

                                                                                              Best Practice Tip
                                                                                            It is important that you
                                                                                       communicate your metrics
                                                                                          both up and down the
                                                                                                  organization.
                                                                                         Your boss wants to know
                                                                                         what's going on, but your
                                                                                         employees need to know
                                                                                       also. They are not motivated
                                                                                       to improve unless they know
                                                                                              how they are doing.
                                                                                           In addition, most of the
                                                                                           suggestions on how to
                                                                                      improve will come from them.
Financial Reports
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Financial Analysis Report           Lists invoice spend by supplier. Analyze spend by supplier to find suppliers who sell to
                                    different business units within your company at different prices, and aggregate total
                                    spend into one contract. This report displays financial transaction data for reference
                                    document line amount, invoiced amount, and received amount for suppliers, transaction
                                    dates, supplier IDs, supplier locations, event types, transaction document numbers,
                                    transaction document line numbers, transaction document line unit prices, transaction
                                    document line quantities, reference document currencies, reference document numbers,
                                    reference document line numbers, reference document split line numbers, reference
                                    document line quantities, commodity IDs, account IDs, department IDs, and reference
                                    document line amounts in detail view. Drill down or filter data further by transaction date.
                                    By default, the report only displays transactions that were carried out in the past 6
                                    months.


                                                                                                 Best Practice Tip
                                                                                                   Review your
                                                                                                 metrics and use
                                                                                                  them to guide
                                                                                                 your decisions.

                                                                                                   With your metrics in
                                                                                                place, you can tell which
                                                                                                  strategies are working
                                                                                                 and which aren't. If you
                                                                                                make a change, you use
                                                                                                  the metrics to tell you
                                                                                                   whether the change
                                                                                                 improved things or not.




Payment Analysis
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Lost Payment Discount by Supplier   Lists invoice payments and lost discounts for suppliers. Gain visibility into your top
                                    vendors where your company has missed most of the available payment discounts. Link
                                    the discount lost to the respective vendor's invoicing performance to diagnose the
                                    potential causes of such losses by analyzing total invoice amount, invoice exception
                                    count and early payment discount lost with that supplier within this single report. This
                                    report displays invoice spend, invoice payment paid amount, invoice exception invoice
                                    count, and discount lost for suppliers in aggregate view. Drill down or filter data further
                                    by supplier and calendar accounting date.


Payment Discount Earned vs. Lost    Lists maximum possible discount and actual earned discount for invoice payments.
                                    Track whether vendor early payment discounts have been effectively captured during
                                    payment process by analyzing the maximum payment discounts available and the actual
                                    discount amount captured. Report also provides details on whether the discounts are
                                    earned within terms specified or outside terms. This report displays invoice payment
                                    maximum discount and earned discount for discount terms in aggregate view. Drill down
                                    or filter data further by discount term, calendar payment date, and supplier. By default,
                                    this report excludes data for the No Discount Available and To Be Paid discount terms.
Payment Analysis Reports (con’t)
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Payment Forecast                     Lists on hold, pending, and scheduled payments by amount, available discount, and
                                     invoice count. Track future payments and discounts by analyzing the to pay amount an
                                     the maximum payment discount available (by terms), especially with the ability to
                                     forecast pending payments and discounts for invoices that have not yet been approved.
                                     This report displays invoice payment amount, maximum discount, and invoice count for
                                     payment status by payment created quarter in aggregate view. Drill down or filter data
                                     further by payment status, created date, discount terms, net terms, payable status,
                                     calendar payment date, and supplier. By default, this report excludes payments with Paid
                                     status.


Payment Performance                  Lists payment amounts per net term by payment date. Monitor overall vendor payment
                                     performance over time by analyzing payments that are made within net terms and
                                     payments that are outside net terms. Further drill down by supplier to identify
                                     opportunities to improve vendor relations by paying vendors on time. This report
                                     displays invoice payment amounts for payment terms by calendar payment date in
                                     aggregate view. Drill down or filter data further by payment date, terms, payable status,
                                     status, and supplier.


P Card Reports
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Charges Load Report                  Purchase card charge loads, grouped by loaded date, purchase card number, and
                                     reconcile approvable. This report displays a detail view of purchase card charge load
                                     base amounts with loaded date, PCard number, reconcile approvable ID, supplier name,
                                     approvable type, charge status, transaction date, PCard holder, and charge ID.


PCard Charge Reconciliation Report   Approvable purchase card charge amounts, grouped by PCO # and reconcile
                                     approvable status. This report displays a detail view of purchase card charge amount
                                     and tax amounts with PCO #, reconcile approvable status, reconcile approvable ID,
                                     reconcile approvable ID line number, PCard number, transaction date, loaded date, and
                                     description. Drill down or filter data further by approvable type and reconcile approvable
                                     ID; by default, the report only displays PCard charges of type Procure.



                                                                    P Card Best Practice Tips
                                                                  1. Secure senior management support while involving
                                                                     key players.
                                                                  2. Establish checks and balances.
                                                                  3. Establish consistent policies across the organization.
                                                                  4. Mandate training for cardholders and card managers
                                                                     before a card is issued.
                                                                  5. Establish protective controls up front.
                                                                  6. Use technology to streamline back-end auditing.
                                                                  7. Audit beyond the traditional.
                                                                  8. Foster positive relationships with cardholders.
                                                                  9. Conduct periodic peer reviews before official audits
                                                                     occur.
                                                                  10. Network to gain new ideas.


                                                                  Based upon JPMorgan PCard Survey:
Procurement Content Reports
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Catalog Aggregation                   A summary of catalog content by supplier and commodity. This report displays an
                                      aggregate view of catalog item count for suppliers and top-level commodity categories.


Checkout Summary                      A summary of checkout requisition data for catalog items. This report displays a detail
                                      view of requisition quantity, unit price, and spend by supplier, top-level commodity
                                      category, and manufacturer, with unit of measure, cost center or department, description,
                                      requisition line number, and requester. Drill down or filter data further by business unit
                                      ID.


Catalog vs. Non-Catalog Items         A comparison of catalog and non-catalog checked out commodities at the requisition line
                                      level. This report displays a detail view of requisition spend and line count by line type
                                      and top-level commodity category with unit of measure, cost center or department,
                                      requisition line number, requisition ID, and requisition date. Drill down or filter data
                                      further by business unit ID, supplier, and manufacturer.



Top Items Purchased by PunchOut vs.   A comparison of how many requisition lines are for punched out versus contained items,
Contained                             with details of those requisition lines. This report displays a detail view of requisition line
                                      counts for punched out and contained items and top level commodity categories with unit
                                      of measure, cost center or department, description, requisition ID, and requisition date.
                                      Drill down or filter data further by business unit ID, supplier, and manufacturer.


Total Number of Items Purchased       An overview of the number of requisition lines for each commodity, with details of those
                                      requisition lines. This report displays a detail view of requisition line counts by top level
                                      commodity category with unit of measure, cost center or department, description,
                                      requester, requisition ID, requisition line number, and requisition date. Drill down or filter
                                      data further by business unit ID, supplier, and manufacturer.



                           Best Practice Tip for e-Catalog Success

•   A successful catalog technical lead will need to have the skills required
    to understand content requirements, educate suppliers on these
    requirements, cleanse and manipulate large amounts of catalog data,
    and troubleshoot technical errors that may occur during the enablement.

•   Depending on your industry, services can be one of the largest spend
    categories and is often overlooked.

•   According to Aberdeen, Best-in-class organizations do at least 74
    percent of their buying through an eCatalog.

•   The time from catalog upload to availability in production is less than
    three days at a best-in-class organization.
Purchase Order Reports
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Catalog vs. Non-Catalog Ordered Items     A comparison of catalog and non-catalog commodities in purchase orders. This report
                                          displays a detail view of purchase order spend and line counts by line type and top-level
                                          commodity category with unit of measure, cost center or department, description, PO line
                                          number, PO status, PO ID, user, and ordered date. Drill down or filter data further by
                                          business unit ID, supplier, and manufacturer.


Order Details by Commodity and Supplier   Purchase orders, grouped by commodity, supplier, and purchasing business unit.
                                          Identifies what items your company is ordering, from which suppliers, and which parts
                                          of the company are placing the orders. This report displays a detail view of PO unit
                                          price, quantity, and spend by top-level (L1) commodity category, supplier, and business
                                          unit ID, with unit of measure, department or cost center, description, PO line number, PO
                                          status, ordered date, and PO ID.


Order Summary by Commodity                Purchase orders, grouped by commodity and supplier. Provides a basic view of what
                                          commodities your company is ordering and from which suppliers. This report displays a
                                          detail view of PO spend by top-level (L1) commodity categories and suppliers, with
                                          ordered date, description, PO status, and PO ID. Drill down or filter data further by
                                          business unit ID.


Order Summary by Contract and             Purchase orders, grouped by contract and commodity. Provides a basic view of the
Commodity                                 contracts your company is purchasing against and what items are being ordered. This
                                          report displays a detail view of PO spend by contract ID and top-level (L1)
                                          commodity category, with ordered date, description, PO status, PO ID, and supplier.


Order Summary by Contract and             Purchase orders, grouped by contract and department or cost center. Provides a basic
Department or Cost Center                 view of the contracts your company is purchasing against and which parts of your
                                          company are placing the orders. This report displays a detail view of PO spend by
                                          contract and department or cost center, with ordered date, PO status, PO ID, and
                                          supplier. Drill down or filter data further by business unit ID.


Order Summary by Department or            Purchase orders, grouped by department or cost center, commodity, and supplier.
Cost Center                               Provides a basic view of which parts of your company are placing orders, what items
                                          they are purchasing, and from which suppliers. This report displays a detail view of PO
                                          spend by department or cost center, top-level (L1) commodity category, and supplier,
                                          with ordered date, PO status, and PO ID. Drill down or filter data further by business
                                          unit ID.


Order Summary by Supplier                 Purchase orders, grouped by supplier, department or cost center, and commodity.
                                          Provides a basic view of which suppliers your company is purchasing from, which parts
                                          of your company are placing the orders, and what items they are purchasing. This report
                                          displays a detail view of PO spend by supplier, department or cost center, and op-level
                                          (L1) commodity category, with ordered date, PO status, and PO ID. Drill down or filter
                                          data further by business unit ID.


Orders by Commodity and Department        Purchase orders grouped by commodity and department or cost center. Provides a
                                          detailed view of what items your company is purchasing and which parts of the company
                                          are placing the orders. This report displays a detail view of PO quantity, unit price, and
                                          spend by top-level (L1) commodity category and department or cost center, with unit of
                                          measure, supplier, description, PO line number, ordered date, PO status, and PO ID.
                                          Drill down or filter data further by business unit ID.


Orders Overview                           Purchase orders, grouped by supplier. Provides a high-level overview of the purchase
                                          orders placed with each supplier. This report displays an aggregate view of PO count,
                                          spend, and average spend by supplier. Drill down or filter data further by purchasing
                                          company business unit ID.
Purchase Order Reports (con’t)
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PCard Order Details                    Purchase orders, grouped by PCard number and holder. Identifies which PCards are
                                       responsible for purchase orders and who holds those cards. This report displays a detail
                                       view of PO spend by PCard number and holder, with PCard expiration date, PO ID, PO
                                       status, ordered date, supplier, PO line number, and department or cost center.


Purchase Order Activity                Purchase orders, grouped by line type. Provides a high-level view of catalog vs. non-
                                       catalog purchase order spend; drill down and filter data further to identify where the
                                       non-catalog purchase order spend is coming from. This report displays an aggregate
                                       view of PO spend, counts, and line counts by line type (catalog vs. non-catalog). Drill
                                       down or filter data further by business unit ID and ordered date. Use the detail view to
                                       examine PO ID, ordered date, requester, ERP supplier, account ID, account, department
                                       or cost center ID, department or cost center, accounting company GL business unit, and
                                       business unit ID.


Purchase Price Variance by Commodity   Commodities and price variance data, to help you understand the impact of price
                                       variance on your company’s spend. This report displays an aggregate view of PO
                                       spend, price variance cost and percentage, and PO count for top-level commodity
                                       categories. Drill down or filter data further by commodity, ordered date, supplier,
                                       company, account, company code, part name, unit of measure, contract, IsPunchOut
                                       Item, and line type.


Requisition Total by Supplier          Purchase orders, grouped by supplier. Provides a high-level view of purchase order
                                       spend with each supplier. This report displays an aggregate view of PO spend and line
                                       counts by supplier. Drill down or filter data further by business unit ID.


Spend Concentration Analysis by        An overview of how many purchase order lines account for spend on each part in
Commodity                              commodity categories. This report displays an aggregate view of PO total line count and
                                       average spend per part by top-level commodity category. Drill down or filter data further
                                       by supplier, company code, part name, contract, IsPunchOut Item, and line type.


Spend Penetration by Commodity         An overview of commodity spend by quarter. This report displays an aggregate view of
                                       PO spend by top-level commodity category for the past eight quarters. Drill down or filter
                                       data further by ordered date, supplier, company code, account, part name, unit of
                                       measure, contract, IsPunchOut Item, and line type.


Top Items Ordered by PunchOut vs.      A comparison of how many purchase order lines are for PunchOut versus contained
Contained                              items, with details of those purchase order lines. This report displays a detail view of
                                       purchase order line counts for punched out and contained items and top level commodity
                                       categories with unit of measure, cost center or department, description, PO line number,
                                       PO status, ordered date, and PO ID. Drill down or filter data further by business unit ID,
                                       supplier, and manufacturer.


Total Number of Items Ordered          An overview of the number of purchase order lines for each commodity, with details of
                                       those purchase order lines. This report displays a detail view of purchase order line
                                       counts by top level commodity category with unit of measure, cost center or department,
                                       description, PO line number, PO status, ordered date, and user. Drill down or filter data
                                       further by business unit ID, supplier, and manufacturer.
Requisition Reports
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Commodity Details                   Requisitions, grouped by commodity. Provides a detailed view of what items your
                                    company is requisitioning. This report displays a detail view of requisition quantity, unit
                                    price, and spend by top-level (L1) commodity category, with unit of measure and
                                    requisition ID.


Department or Cost Center Details   Requisitions, grouped by business unit, department or cost center, and commodity.
                                    Provides a detailed view of which parts of your company are generating requisitions and
                                    what items they are requisitioning. This report displays a detail view of requisition
                                    quantity, unit price, and spend by business unit ID, department or cost center, and
                                    top-level (L1) commodity, with unit of measure and department or cost center.


Requisition Detail                  A list of requisitions with both header and line item information. Provides a detailed view
                                    of all of your company’s requisitions. Filter on any of the non-total columns to narrow
                                    down the data the report displays. This report displays a detail view of requisition
                                    quantity, unit price, and spend with unit of measure, department or cost center, supplier,
                                    description, PO ID, requisition line number, requisition date, requisition status, requester,
                                    requisition title, and requisition ID.


Requisition Summary                 A list of requisitions. Provides a basic view of all of your company’s requisitions. Filter on
                                    any of the non-total columns to narrow down the data the report displays. This report
                                    displays a detail view of requisition spend with requisition status, requisition date,
                                    requisition title, preparer, requester, and requisition ID.


Supplier Details                    Requisitions, grouped by supplier and commodity. Provides a detailed view of which
                                    suppliers your company is generating requisitions with and what items they are for. This
                                    report displays a detail view of requisition quantity, unit price, and spend by supplier and
                                    top-level (L1) commodity category, with unit of measure, description, and requisition ID.


Requisition Approval Cycle Time


Requesters with the Longest         Requests, grouped by requester. Identifies the requesters whose requisitions take the
Approval Time                       longest to approve or deny requests. This report displays a detail view of request
                                    approval time, count, number of approvers, and approver approval time by requester,
                                    with request ID, type, status, and submitted date. Drill down or filter data further by
                                    approved/denied date and status; by default, the report only displays requests with
                                    Approved or Denied status.


Requisition Approval Time by        Approval data for requests. Identifies which departments are taking the longest to
Originating Document                approve or deny requests. This report displays an aggregate view of request approval
                                    time, approver approval time, number of approvers, request count, and average requisi
                                    tion amount. Drill down or filter data further by requesting management or users, status,
                                    and type. Use the detail view to examine request ID, type, status, and submitted date. By
                                    default, the report only display requests with Approved or Denied status.


Requisition Approval Time by Size   Approval data for requests. Provides an overview of requisition approval efficiency and
of Requisition                      helps you determine whether the size of a requisition is related to its approval cycle time.
                                    This report displays an aggregate view of request approval time, number of approvers,
                                    approver approval time, and request count. Drill down or filter data further by
                                    approved/denied date, requesting management or users, status, and type. Use the detail
                                    view to examine request ID, type, status, and submitted date.
User Activity


Run this report...                To see this data…

Active Approvers by Month (XLS)   The number of users approving requests in each month. You can export this report with
                                  the associated Excel template. This report displays an aggregate view of the number of
                                  users by submitted/approved month. Drill down or filter data further by activity type,
                                  document type, and user. Use the detail view to examine users, submitted/approved
                                  date, document type, and activity type. By default, the report only displays data for the
                                  Approved activity type.



Active Requisitioners by Month    The number of users submitting requisitions in each month. You can export this report
                                  with the associated Excel template. This report displays an aggregate view of the
                                  number of submitters by submitted/approved month. Drill down or filter data further by
                                  activity type, document type, and user. Use the detail view to examine users,
                                  submitted/approved date, document type, and activity type. By default, the report only
                                  displays data for the Submitted activity type and the Requisition document type.

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Ariba Knowledge Nuggets: Procurement Reporting

  • 1. Ariba Procurement Reporting Ariba Knowledge Nuggets OOTB — Out of the box or prepackaged reports are available within your Ariba Procurement application. The description of each prepackaged report includes a list of the data elements used in the report. These default analytical, parameterized, and compound reports are delivered with Reporting and Analysis as a basis for your own customization or adaptation for your particular company’s needs. The reports are grouped into folders by area, for example, Purchase Order Reports. Within the Purchase Order Reports folder are reports relating to purchase order activity. The reports that are available to you, and the fields that are available in those reports, depend upon your company’s Ariba Spend Management solution configuration. Today, I will cover report options in the default configuration. The best way to become familiar with the reports is to work with them. In addition to the standard data fields associated with each of the supplied facts, many of the reports contain user-defined fields based on these data fields. In some reports, the data has been constrained to illustrate a type of analytical report. For example, sometimes unclassified data has been excluded from the pivot table view for easier recognition of other trends. So, while these are out of the box or OOTB, there is an element of customization to fit your particular reporting needs. Reports are useful to gauge adoption, usage, and results. These tips, tricks, suggestions and best practices are designed to help you get the most from your Ariba solutions, achieve organizational success and elevate your procurement program to best-in-class. Types of OOTB Reports Available • Approval Reports • Budget Analysis Reports • Buyer Settlement Reports • Contract Reports • Financial Analysis Reports • Payment Analysis • PCard Reports • Procurement Content Reports ARIBA, INC. • Purchase Order Reports Note: Reporting data is pulled from Ariba procurement • Requisition Reports solutions at intervals, rather than in real time. It might take up to 6 hours for the data from your latest transactions to display in reports.
  • 2. Approval Reports Run this report... To see this data… Approval History A detailed history of all approvals (including denials) from all completed approvables, such as requisitions, invoices, travel authorizations, and so forth. This report displays approval completed (approval history) approvable counts by approvable ID, approvable title, approvable type, approvable status, action date, approved by user, approver, reason, and state in detail view, filtered by submit date. Drill down or filter further by approvable status, approvable type, and approved by user. Pending Approval A detailed report of all approvals that are in process. This report displays pending approvable counts by approvable ID, title approvable type, approver, signed date, and reason in detail view, filtered by submit date. Drill down or filter further by approvable status and approvable type. Budget Analysis Reports Run this report... To see this data… Budget Analysis Budgeted and transaction amounts, and remaining available funds, for all budget items. This report displays budget amount, transaction amount, and funds available amount by budget code, document number, transaction date, transaction type, action, transaction line number, transaction split line number, and asset, filtered by calendar transaction date in detail view. Drill down or filter data further by accounting company, purchasing company, department, fiscal year, account ID, period, budget start date, and budget end date. Buyer Settlement Reports Run this report... To see this data… Commodity Analysis A comprehensive analysis of spend by commodity. Begin with the big picture, and identify spend amounts, number of suppliers, number of items, commodities, etc. Identify areas of savings opportunities and drill into the details to review detailed item- level information to aid in your savings opportunity identification and sourcing strategic decisions. This report displays invoice spend for top-level commodity categories by invoice quarter in aggregate view. Drill down or filter data further by supplier, company, company code, invoice date, contract, line type, part name, region, and unit of measure. Invoice Accrual Report Invoice spend for each supplier. The report displays a detail view of invoice spend in US dollars and the original currency for suppliers, invoice IDs, account IDs, and department or cost center IDs with invoice number, accounting date, ERP supplier, and original cur rency code. Drill down or filter data further by business unit ID and reconciliation status; by default, invoices with Paying and Paid reconciliation status are excluded. Invoice Summary Report Invoice amounts and counts for each supplier, grouped by status. The report displays an aggregate view of amount invoiced, amount accepted, amount disputed, and invoice count for business unit IDs, suppliers, invoice status, and reconciliation status. Invoice Summary Report by Contract Invoice amounts and counts for each contract and supplier. The report displays a detail view of amount invoiced, amount accepted, amount disputed, and invoice count for contract IDs and suppliers with business unit ID, invoice ID, invoice status, invoice date, and reconciliation status. Order Liability Report Purchase orders that have not yet been fully invoiced for each supplier and purchasing business unit. The report displays a detail view of PO spend, total amount left to invoice, and total amount left to reconcile for suppliers and business unit IDs with PO ID, ordered date, requester, ERP supplier, account ID, and department or cost center ID. Purchase Price Variance by Commodity Commodity price variances. Commodity managers can use it to drill deeper by commodity and part into their supply base to analyze minimum, maximum and unit prices and quantities per part to identify savings opportunities. This report displays invoice spend, count, and price variance cost for top-level commodity categories in aggregate view. Drill down or filter data further by account, supplier, commodity, company code, invoice date, contract, line type, part name, region, and unit of measure.
  • 3. Buyer Settlement Reports Run this report... To see this data… Spend Concentration Analysis by Commodity Commodity spend at the part level, including the total number of parts purchased and average spend per part. Commodities with large spend on a small number of parts often enable greater sourcing savings. Drill into deeper levels of commodities with large number of parts as one of the inputs in your sourcing opportunity analysis. This report displays invoice line count and average invoice spend per part for top-level commodity categories in aggregate view. Drill down or filter data further by account, supplier, company code, contract, line type, part name, and region. Important To Know All analytical reporting in any Ariba solution is based upon fact tables • Fact tables contain all of the information a user wants to report on • What fact tables are available depends on the solutions Fact tables are made up of • Dimensions – Information about a business • Measurements – Numerical data that contains measurable information about the fact Reports in Ariba are based upon Microsoft Excel pivot tables • After a report has been created it can be further modified by “pivoting” on any dimensional information Reports are built around the numerical measurements with dimensions providing the associated business information
  • 4. Contract Reports Run this report... To see this data… Contract Days Left Contracts that have not yet expired, grouped by number of days left until expiration. This report displays a detail view of contracts by duration (in months) with contract ID, parent contract, status, supplier, contact, effective date, expiry, and days left. Contract By Amount Left Contracts that have remaining amounts that can be purchased against them, grouped by the percentage of amount remaining. This report displays a detail view of contract cumulated amount ordered, maximum commitment, and remaining amount percentage with contract ID, parent contract, status, contact, effective date, expiration date, and expiry. Drill down or filter data further by supplier and contract release type; by default, the report only displays contracts of type Release. Contract By Invoiceable Amount Left Contracts that have remaining invoiceable amounts that can be invoiced against them, grouped by the percentage of invoiceable amount remaining. This report displays a detail view of contract cumulated amount reconciled, cumulated amount invoiced, maximum commitment, and remaining reconcilable amount percentage with contract ID, parent contract, status, supplier, contact, effective date, expiration date, and expiry. Drill down or filter data further by supplier and contract release type; by default, the report only displays contracts of type Release. Contract By Reconcilable Amount Left Contracts that have remaining amounts that can be reconciled against them, grouped by the percentage of reconcilable amount remaining. This report displays a detail view of contract remaining reconcilable amount percentage, cumulated amount reconciled, cumulated amount invoiced, and maximum commitment with contract ID, parent contract, status, supplier, contact, effective date, expiration date, and expiry. Drill down or filter data further by supplier and contract release type; by default, the report only displays contracts of type No Release. Contract Line By Amount Left Contract line items that still have remaining amounts that can be purchased against them, grouped by the percentage of amount remaining. This report displays a detail view of contract line item amount ordered left percentage, amount ordered, amount ordered left, quantity ordered, quantity ordered left maximum amount, and maximum quantity with contract ID, supplier, supplier part number, and description. Drill down or filter data further by contract release type; by default, the report only displays contracts of type Release. You can't manage what you don't measure. It is an old management adage that is accurate today. Unless you measure something you don't know if it is getting better or worse. You can't manage for improvement if you don't measure to see what is getting better and what isn't.
  • 5. Contract Reports Run this report... To see this data… Contract Line By Quantity Left Contract line items that still have remaining quantities that can be purchased against them, grouped by the percentage of quantity remaining. This report displays a detail view of contract line item remaining quantity ordered percentage, amount ordered, remaining amount ordered, quantity ordered, remaining quantity ordered, maximum amount, and maximum quantity with contract ID, supplier, supplier part number, and description. Drill down or filter data further by contract release type; by default, the report only displays contracts of type Release. Contract Line By Receivable Amount Left Contract line items that still have remaining amounts that can be received against them, grouped by the percentage of amount receivable remaining. This report displays a detail view of contract line item remaining amount receivable percentage, amount received, remaining amount receivable, quantity received, remaining quantity receivable, maxi mum amount, and maximum quantity with contract ID, supplier, supplier part name, and description. Drill down or filter data further by contract release type; by default, the report only displays contracts of type No Release. Contract Line By Receivable Quantity Contract line items that still have remaining quantities that can be received against them, Left grouped by the percentage of quantity receivable remaining. This report displays a detail view of contract line item remaining quantity receivable percentage, amount received, remaining amount receivable, quantity received, remaining quantity receivable, maxi mum amount, and maximum quantity with contract ID, supplier, supplier part number, and description. Drill down or filter data further by contract release type; by default, the report only displays contracts of type No Release. Contract Line By Reconcilable Contract line items that still have remaining amounts that can be reconciled against Amount Left them, grouped by the percentage of amount reconcilable remaining. This report displays a detail view of each contract line item’s contract, remaining amount reconciled percent age, amount reconciled, remaining amount reconcilable, quantity reconciled, remaining quantity reconcilable, maximum amount, and maximum quantity with supplier, supplier part number, and description. Contract Line By Reconcilable Contract line items that still have remaining quantities that can be reconciled against Quantity Left them, grouped by the percentage of quantity reconcilable remaining. This report displays a detail view of each contract line item’s contract, remaining quantity reconcile able percentage, amount reconciled, remaining amount reconcilable, quantity reconciled, remaining quantity reconcilable, maximum amount, and maximum quantity with supplier, supplier part number, and description. Best Practice Tip It is important that you communicate your metrics both up and down the organization. Your boss wants to know what's going on, but your employees need to know also. They are not motivated to improve unless they know how they are doing. In addition, most of the suggestions on how to improve will come from them.
  • 6. Financial Reports Run this report... To see this data… Financial Analysis Report Lists invoice spend by supplier. Analyze spend by supplier to find suppliers who sell to different business units within your company at different prices, and aggregate total spend into one contract. This report displays financial transaction data for reference document line amount, invoiced amount, and received amount for suppliers, transaction dates, supplier IDs, supplier locations, event types, transaction document numbers, transaction document line numbers, transaction document line unit prices, transaction document line quantities, reference document currencies, reference document numbers, reference document line numbers, reference document split line numbers, reference document line quantities, commodity IDs, account IDs, department IDs, and reference document line amounts in detail view. Drill down or filter data further by transaction date. By default, the report only displays transactions that were carried out in the past 6 months. Best Practice Tip Review your metrics and use them to guide your decisions. With your metrics in place, you can tell which strategies are working and which aren't. If you make a change, you use the metrics to tell you whether the change improved things or not. Payment Analysis Run this report... To see this data… Lost Payment Discount by Supplier Lists invoice payments and lost discounts for suppliers. Gain visibility into your top vendors where your company has missed most of the available payment discounts. Link the discount lost to the respective vendor's invoicing performance to diagnose the potential causes of such losses by analyzing total invoice amount, invoice exception count and early payment discount lost with that supplier within this single report. This report displays invoice spend, invoice payment paid amount, invoice exception invoice count, and discount lost for suppliers in aggregate view. Drill down or filter data further by supplier and calendar accounting date. Payment Discount Earned vs. Lost Lists maximum possible discount and actual earned discount for invoice payments. Track whether vendor early payment discounts have been effectively captured during payment process by analyzing the maximum payment discounts available and the actual discount amount captured. Report also provides details on whether the discounts are earned within terms specified or outside terms. This report displays invoice payment maximum discount and earned discount for discount terms in aggregate view. Drill down or filter data further by discount term, calendar payment date, and supplier. By default, this report excludes data for the No Discount Available and To Be Paid discount terms.
  • 7. Payment Analysis Reports (con’t) Run this report... To see this data… Payment Forecast Lists on hold, pending, and scheduled payments by amount, available discount, and invoice count. Track future payments and discounts by analyzing the to pay amount an the maximum payment discount available (by terms), especially with the ability to forecast pending payments and discounts for invoices that have not yet been approved. This report displays invoice payment amount, maximum discount, and invoice count for payment status by payment created quarter in aggregate view. Drill down or filter data further by payment status, created date, discount terms, net terms, payable status, calendar payment date, and supplier. By default, this report excludes payments with Paid status. Payment Performance Lists payment amounts per net term by payment date. Monitor overall vendor payment performance over time by analyzing payments that are made within net terms and payments that are outside net terms. Further drill down by supplier to identify opportunities to improve vendor relations by paying vendors on time. This report displays invoice payment amounts for payment terms by calendar payment date in aggregate view. Drill down or filter data further by payment date, terms, payable status, status, and supplier. P Card Reports Run this report... To see this data… Charges Load Report Purchase card charge loads, grouped by loaded date, purchase card number, and reconcile approvable. This report displays a detail view of purchase card charge load base amounts with loaded date, PCard number, reconcile approvable ID, supplier name, approvable type, charge status, transaction date, PCard holder, and charge ID. PCard Charge Reconciliation Report Approvable purchase card charge amounts, grouped by PCO # and reconcile approvable status. This report displays a detail view of purchase card charge amount and tax amounts with PCO #, reconcile approvable status, reconcile approvable ID, reconcile approvable ID line number, PCard number, transaction date, loaded date, and description. Drill down or filter data further by approvable type and reconcile approvable ID; by default, the report only displays PCard charges of type Procure. P Card Best Practice Tips 1. Secure senior management support while involving key players. 2. Establish checks and balances. 3. Establish consistent policies across the organization. 4. Mandate training for cardholders and card managers before a card is issued. 5. Establish protective controls up front. 6. Use technology to streamline back-end auditing. 7. Audit beyond the traditional. 8. Foster positive relationships with cardholders. 9. Conduct periodic peer reviews before official audits occur. 10. Network to gain new ideas. Based upon JPMorgan PCard Survey:
  • 8. Procurement Content Reports Run this report... To see this data… Catalog Aggregation A summary of catalog content by supplier and commodity. This report displays an aggregate view of catalog item count for suppliers and top-level commodity categories. Checkout Summary A summary of checkout requisition data for catalog items. This report displays a detail view of requisition quantity, unit price, and spend by supplier, top-level commodity category, and manufacturer, with unit of measure, cost center or department, description, requisition line number, and requester. Drill down or filter data further by business unit ID. Catalog vs. Non-Catalog Items A comparison of catalog and non-catalog checked out commodities at the requisition line level. This report displays a detail view of requisition spend and line count by line type and top-level commodity category with unit of measure, cost center or department, requisition line number, requisition ID, and requisition date. Drill down or filter data further by business unit ID, supplier, and manufacturer. Top Items Purchased by PunchOut vs. A comparison of how many requisition lines are for punched out versus contained items, Contained with details of those requisition lines. This report displays a detail view of requisition line counts for punched out and contained items and top level commodity categories with unit of measure, cost center or department, description, requisition ID, and requisition date. Drill down or filter data further by business unit ID, supplier, and manufacturer. Total Number of Items Purchased An overview of the number of requisition lines for each commodity, with details of those requisition lines. This report displays a detail view of requisition line counts by top level commodity category with unit of measure, cost center or department, description, requester, requisition ID, requisition line number, and requisition date. Drill down or filter data further by business unit ID, supplier, and manufacturer. Best Practice Tip for e-Catalog Success • A successful catalog technical lead will need to have the skills required to understand content requirements, educate suppliers on these requirements, cleanse and manipulate large amounts of catalog data, and troubleshoot technical errors that may occur during the enablement. • Depending on your industry, services can be one of the largest spend categories and is often overlooked. • According to Aberdeen, Best-in-class organizations do at least 74 percent of their buying through an eCatalog. • The time from catalog upload to availability in production is less than three days at a best-in-class organization.
  • 9. Purchase Order Reports Run this report... To see this data… Catalog vs. Non-Catalog Ordered Items A comparison of catalog and non-catalog commodities in purchase orders. This report displays a detail view of purchase order spend and line counts by line type and top-level commodity category with unit of measure, cost center or department, description, PO line number, PO status, PO ID, user, and ordered date. Drill down or filter data further by business unit ID, supplier, and manufacturer. Order Details by Commodity and Supplier Purchase orders, grouped by commodity, supplier, and purchasing business unit. Identifies what items your company is ordering, from which suppliers, and which parts of the company are placing the orders. This report displays a detail view of PO unit price, quantity, and spend by top-level (L1) commodity category, supplier, and business unit ID, with unit of measure, department or cost center, description, PO line number, PO status, ordered date, and PO ID. Order Summary by Commodity Purchase orders, grouped by commodity and supplier. Provides a basic view of what commodities your company is ordering and from which suppliers. This report displays a detail view of PO spend by top-level (L1) commodity categories and suppliers, with ordered date, description, PO status, and PO ID. Drill down or filter data further by business unit ID. Order Summary by Contract and Purchase orders, grouped by contract and commodity. Provides a basic view of the Commodity contracts your company is purchasing against and what items are being ordered. This report displays a detail view of PO spend by contract ID and top-level (L1) commodity category, with ordered date, description, PO status, PO ID, and supplier. Order Summary by Contract and Purchase orders, grouped by contract and department or cost center. Provides a basic Department or Cost Center view of the contracts your company is purchasing against and which parts of your company are placing the orders. This report displays a detail view of PO spend by contract and department or cost center, with ordered date, PO status, PO ID, and supplier. Drill down or filter data further by business unit ID. Order Summary by Department or Purchase orders, grouped by department or cost center, commodity, and supplier. Cost Center Provides a basic view of which parts of your company are placing orders, what items they are purchasing, and from which suppliers. This report displays a detail view of PO spend by department or cost center, top-level (L1) commodity category, and supplier, with ordered date, PO status, and PO ID. Drill down or filter data further by business unit ID. Order Summary by Supplier Purchase orders, grouped by supplier, department or cost center, and commodity. Provides a basic view of which suppliers your company is purchasing from, which parts of your company are placing the orders, and what items they are purchasing. This report displays a detail view of PO spend by supplier, department or cost center, and op-level (L1) commodity category, with ordered date, PO status, and PO ID. Drill down or filter data further by business unit ID. Orders by Commodity and Department Purchase orders grouped by commodity and department or cost center. Provides a detailed view of what items your company is purchasing and which parts of the company are placing the orders. This report displays a detail view of PO quantity, unit price, and spend by top-level (L1) commodity category and department or cost center, with unit of measure, supplier, description, PO line number, ordered date, PO status, and PO ID. Drill down or filter data further by business unit ID. Orders Overview Purchase orders, grouped by supplier. Provides a high-level overview of the purchase orders placed with each supplier. This report displays an aggregate view of PO count, spend, and average spend by supplier. Drill down or filter data further by purchasing company business unit ID.
  • 10. Purchase Order Reports (con’t) Run this report... To see this data… PCard Order Details Purchase orders, grouped by PCard number and holder. Identifies which PCards are responsible for purchase orders and who holds those cards. This report displays a detail view of PO spend by PCard number and holder, with PCard expiration date, PO ID, PO status, ordered date, supplier, PO line number, and department or cost center. Purchase Order Activity Purchase orders, grouped by line type. Provides a high-level view of catalog vs. non- catalog purchase order spend; drill down and filter data further to identify where the non-catalog purchase order spend is coming from. This report displays an aggregate view of PO spend, counts, and line counts by line type (catalog vs. non-catalog). Drill down or filter data further by business unit ID and ordered date. Use the detail view to examine PO ID, ordered date, requester, ERP supplier, account ID, account, department or cost center ID, department or cost center, accounting company GL business unit, and business unit ID. Purchase Price Variance by Commodity Commodities and price variance data, to help you understand the impact of price variance on your company’s spend. This report displays an aggregate view of PO spend, price variance cost and percentage, and PO count for top-level commodity categories. Drill down or filter data further by commodity, ordered date, supplier, company, account, company code, part name, unit of measure, contract, IsPunchOut Item, and line type. Requisition Total by Supplier Purchase orders, grouped by supplier. Provides a high-level view of purchase order spend with each supplier. This report displays an aggregate view of PO spend and line counts by supplier. Drill down or filter data further by business unit ID. Spend Concentration Analysis by An overview of how many purchase order lines account for spend on each part in Commodity commodity categories. This report displays an aggregate view of PO total line count and average spend per part by top-level commodity category. Drill down or filter data further by supplier, company code, part name, contract, IsPunchOut Item, and line type. Spend Penetration by Commodity An overview of commodity spend by quarter. This report displays an aggregate view of PO spend by top-level commodity category for the past eight quarters. Drill down or filter data further by ordered date, supplier, company code, account, part name, unit of measure, contract, IsPunchOut Item, and line type. Top Items Ordered by PunchOut vs. A comparison of how many purchase order lines are for PunchOut versus contained Contained items, with details of those purchase order lines. This report displays a detail view of purchase order line counts for punched out and contained items and top level commodity categories with unit of measure, cost center or department, description, PO line number, PO status, ordered date, and PO ID. Drill down or filter data further by business unit ID, supplier, and manufacturer. Total Number of Items Ordered An overview of the number of purchase order lines for each commodity, with details of those purchase order lines. This report displays a detail view of purchase order line counts by top level commodity category with unit of measure, cost center or department, description, PO line number, PO status, ordered date, and user. Drill down or filter data further by business unit ID, supplier, and manufacturer.
  • 11. Requisition Reports Run this report... To see this data… Commodity Details Requisitions, grouped by commodity. Provides a detailed view of what items your company is requisitioning. This report displays a detail view of requisition quantity, unit price, and spend by top-level (L1) commodity category, with unit of measure and requisition ID. Department or Cost Center Details Requisitions, grouped by business unit, department or cost center, and commodity. Provides a detailed view of which parts of your company are generating requisitions and what items they are requisitioning. This report displays a detail view of requisition quantity, unit price, and spend by business unit ID, department or cost center, and top-level (L1) commodity, with unit of measure and department or cost center. Requisition Detail A list of requisitions with both header and line item information. Provides a detailed view of all of your company’s requisitions. Filter on any of the non-total columns to narrow down the data the report displays. This report displays a detail view of requisition quantity, unit price, and spend with unit of measure, department or cost center, supplier, description, PO ID, requisition line number, requisition date, requisition status, requester, requisition title, and requisition ID. Requisition Summary A list of requisitions. Provides a basic view of all of your company’s requisitions. Filter on any of the non-total columns to narrow down the data the report displays. This report displays a detail view of requisition spend with requisition status, requisition date, requisition title, preparer, requester, and requisition ID. Supplier Details Requisitions, grouped by supplier and commodity. Provides a detailed view of which suppliers your company is generating requisitions with and what items they are for. This report displays a detail view of requisition quantity, unit price, and spend by supplier and top-level (L1) commodity category, with unit of measure, description, and requisition ID. Requisition Approval Cycle Time Requesters with the Longest Requests, grouped by requester. Identifies the requesters whose requisitions take the Approval Time longest to approve or deny requests. This report displays a detail view of request approval time, count, number of approvers, and approver approval time by requester, with request ID, type, status, and submitted date. Drill down or filter data further by approved/denied date and status; by default, the report only displays requests with Approved or Denied status. Requisition Approval Time by Approval data for requests. Identifies which departments are taking the longest to Originating Document approve or deny requests. This report displays an aggregate view of request approval time, approver approval time, number of approvers, request count, and average requisi tion amount. Drill down or filter data further by requesting management or users, status, and type. Use the detail view to examine request ID, type, status, and submitted date. By default, the report only display requests with Approved or Denied status. Requisition Approval Time by Size Approval data for requests. Provides an overview of requisition approval efficiency and of Requisition helps you determine whether the size of a requisition is related to its approval cycle time. This report displays an aggregate view of request approval time, number of approvers, approver approval time, and request count. Drill down or filter data further by approved/denied date, requesting management or users, status, and type. Use the detail view to examine request ID, type, status, and submitted date.
  • 12. User Activity Run this report... To see this data… Active Approvers by Month (XLS) The number of users approving requests in each month. You can export this report with the associated Excel template. This report displays an aggregate view of the number of users by submitted/approved month. Drill down or filter data further by activity type, document type, and user. Use the detail view to examine users, submitted/approved date, document type, and activity type. By default, the report only displays data for the Approved activity type. Active Requisitioners by Month The number of users submitting requisitions in each month. You can export this report with the associated Excel template. This report displays an aggregate view of the number of submitters by submitted/approved month. Drill down or filter data further by activity type, document type, and user. Use the detail view to examine users, submitted/approved date, document type, and activity type. By default, the report only displays data for the Submitted activity type and the Requisition document type.