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Presentations 110112
- 2. TODAYâS AGENDA ⢠Delivering Listener-Centered Oral Presentations ⢠Your Oral Presentation ⢠Writing Assignment
- 3. DEFINING GOALS ⢠Think about who your listeners are ⢠Determine your goals with the communication ⢠Consider what listeners expect ⢠Find out how much time you have ⢠Shorter is always better ⢠Enough to deliver the point
- 4. SCENERY ⢠Size of the audience ⢠Location of the presentation ⢠Equipment
- 5. AUDIENCE ⢠Smaller audiences are less formal ⢠Smaller audiences can take questions during the presentation ⢠Larger audiences require more formality ⢠Questions should wait until the end of the presentation for a large audience
- 6. LOCATION ⢠Fixed seating requires one type of presentation. ⢠Movable seating allows more flexibility ⢠Chairs in a circle â less formal ⢠Chairs in rows facing forward â more formal
- 7. EQUIPMENT ⢠Projectors ⢠Computers ⢠Determines if you need handouts or can use a Powerpoint presentation
- 8. SINGLE SOURCE ⢠Plan verbal and visual as parts of the same source material ⢠Consider â people can only focus on one task ⢠Reading ⢠Listening ⢠Facebooking ⢠Graphics are easy to scan (âreadâ), thus can be used at the same time.
- 9. GRAPHICS ⢠Allow for source material to be presented ⢠Provides interesting and engaging material
- 10. TYPES OF ORAL DELIVERY ⢠Scripted Talk ⢠Outlined Talk ⢠Impromptu Talk
- 11. SCRIPTED TALK ⢠Written out and delivered word for word ⢠Allows you to work out exact phrasing ⢠Ideal for complex information ⢠Ideal for nervous presentation ⢠All your words are right in front of you ⢠Keep within a time limit ⢠Hard to sound natural ⢠Cannot alter in response to audience
- 12. OUTLINED TALK ⢠Prepare an outline of what you will say ⢠In the middle approach ⢠Flexible ⢠Can speed up, slow down, or eliminate material ⢠Ideal for small groups on familiar topics ⢠Requires familiarity with subject matter ⢠May be too flexible for beginning speakers
- 13. IMPROMPTU TALK ⢠Spur of the moment, no preparation ⢠Requires total familiarity with the subject ⢠Natural speaking style ⢠Small group
- 14. VISUAL MEDIUM ⢠Depends on what is available ⢠Computer Projection ⢠Overhead transparencies ⢠Chalkboard/Whiteboard ⢠Handouts
- 15. COMPUTER ⢠Polished slides ⢠Prepare slides quickly ⢠Expand media ⢠Need a dark room, kind of ⢠Slides cannot usually be altered during presentation ⢠Preparation can be time consuming ⢠Can detract from content
- 16. TRANSPARENCIES ⢠Can be made simply ⢠Widely available ⢠Can reorder slides as you give talk ⢠Look plain ⢠Canât include other media
- 17. WHITEBOARD/CHALKBOARD ⢠Requires no preparation ⢠Very flexible ⢠Small meetings ⢠No media ⢠Delay presentation while you write
- 18. HANDOUTS ⢠Gives viewers a takeaway document ⢠Aids with note taking ⢠Can be distracting ⢠Requires preparation ⢠Cannot be changed after the fact
- 19. INTEGRATION PLANNING ⢠Your purpose and audience ⢠What the audience expects ⢠Your resources ⢠Slides use key words, you use sentences
- 20. FOCUS ⢠Focus on a few main points ⢠Listeners have difficulty focusing ⢠No more than twenty minutes ⢠Listeners cannot âflip backâ ⢠Relevant points to listener needs ⢠Break down into points
- 21. SIMPLE STRUCTURE ⢠Introduction > Body > Conclusion ⢠Intro - Introduce the topic ⢠Intro - Explain relevance ⢠Intro - Forecast organization of the presentation ⢠Body - Present three or four main points ⢠Conclusion - Sum up your main points ⢠Conclusion - Identify next steps ⢠Conclusion - Take questions
- 22. SIGNALING THE STRUCTURE ⢠Forecast â tell what the structure will be ⢠Show a graphic that outlines the major parts ⢠Signal Transitions â Show a graphic for the next point ⢠Pause before beginning next topic ⢠Move about ⢠Slow pace ⢠Review â Best for the conclusion
- 23. CONVERSATIONAL STYLE ⢠Builds rapport ⢠When preparing â imaging the audience ⢠Use you and your ⢠Use personal pronouns ⢠Shorter, simple sentences ⢠Words listeners will understand ⢠Enthusiasm ⢠Gestures
- 24. MAKING GRAPHICS ⢠Large typeface ⢠Light background â dark letters (high contrast) ⢠Easy to read typeface ⢠Key words ⢠Bulleted lists ⢠Brief titles ⢠Consistent design
- 25. DISPLAYING GRAPHICS ⢠Only when you are talking about it ⢠Long enough for viewers to understand ⢠Explain key points ⢠Avoid reading ⢠Stand beside projections
- 26. INVOLVING AUDIENCE ⢠Eye contact ⢠Outline or script, look away briefly ⢠Focus on an individual ⢠Focus AROUND an individual ⢠Invite questions ⢠Give âtakeawaysâ ⢠Business cards ⢠Handouts
- 27. PREPARING FOR INTERRUPTIONS ⢠Respond courteously ⢠Maintain good relations with the audience ⢠Even antagonistic audience members ⢠Mark a clear time for questions ⢠Speak to interruptions immediately, then return
- 28. REHEARSAL ⢠In front of people ⢠Delivery of key points ⢠Timing ⢠Rehearse with graphics
- 29. NERVES ⢠Accept it. ⢠Arrive early ⢠Relax before the talk ⢠Speak with audience before the presentation ⢠Everyone understands ⢠Use the energy
- 30. YOUR PRESENTATION ⢠3 minute minimum â 5 minute maximum ⢠Progress Report ⢠Proposal and Research ⢠Possible directions ⢠Difficulty youâre having ⢠Interesting information youâve found
- 31. WRITING ASSIGNMENT ⢠Script a short presentation to a classmate about your favorite hobby. ⢠Tell your classmate about the following ⢠What is the hobby? ⢠How popular is it in North America? ⢠How popular is it worldwide? ⢠How did you find out about the hobby? ⢠What introduced you to it? ⢠How often do you engage in the hobby? ⢠Outline and write as much as you can of the presentation until the end of class.