Life and workhacking with digital tools, 2014 edition. © Jan-Hendrik Senf, www.senf-heinemann.com
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Life and workhacking with digital tools, 2014 edition. © Jan-Hendrik Senf, www.senf-heinemann.com

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2014 Edition: Tipps & Tricks on how to be more effective and efficient via (mostly) cloud-based and (mostly) free tools and services for team-collaboration, social media-operation and......

2014 Edition: Tipps & Tricks on how to be more effective and efficient via (mostly) cloud-based and (mostly) free tools and services for team-collaboration, social media-operation and self-organization. A quick (and non-theoretical) overview taking a look at some great little helpers to unleash the force, switch locations and devices easily, waste less time and get stuff done.

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  • 1. Life- and Workhacking with Digital Tools Jan-Hendrik Senf @_SENF_
  • 2. www.senf-heinemann.com Consultants for Digital Communication - Social Media Marketing •  Strategies and Concepts •  Setup and Realization •  Coaching, Training, Seminars and Workshops •  Audits, Second Opinions, Optimization •  Websites: Concepts, Realization, Relaunches •  Social Media Monitoring and Dashboards •  Personal Branding and Reputation •  Employer Branding and Enterprise 2.0 •  Issue- and Crisis Communication
  • 3. The Problem
  • 4. The solution (forget it ;)
  • 5. •  Effectivity: " To do the right things •  Efficiency:" To do things right"
  • 6. THE classic read http://en.wikipedia.org/wiki/The_Seven_Habits_of_Highly_Effective_People
  • 7. THE classic system http://en.wikipedia.org/wiki/Getting_Things_Done
  • 8. http://en.wikipedia.org/wiki/ROWE Enterprise 2.0: " Force self-control http://www.gorowe.com/main/books-and-tools/ http://www.danpink.com/books/drive/
  • 9. Gen Y and the workplace •  All ideas compete on an equal footing •  Contribution counts for more than credentials •  Hierarchies are natural, not prescribed •  Leaders serve rather than preside •  Tasks are chosen, not assigned •  Groups are self-defining and - organizing •  Ressources get attracted, not allocated •  Power comes from sharing information, not hording it •  Opinions compound and decisions are peer-reviewed •  Users can veto most policy decisions •  Intrinsic rewards matter most •  Hackers are heroes
  • 10. Understanding Gen Y http://marcprensky.com/ http://dontapscott.com/books/grown-up-digital/ www.borndigitalbook.com
  • 11. Becoming a Social Business http://www.intersectionconsulting.com/2011/social-media-strategy-learning-curve-and-framework/
  • 12. Kill Email It‘s killing your productivity.
  • 13. Email is 40+ years old now
  • 14. „Trapped“ in Emails are •  Knowledge •  Tasks •  Files" •  Hierarchies, Secrets, Power etc.
  • 15. Email is THE„killer“-app •  Email is always intrusive, always „Push“ instead of „Pull“ •  Email is used very wrong VERY often (Chat, cc: deleted etc.) •  Email is killing time •  Email is killing productivity •  Email is very often the wrong solution for the job to be done •  Email is generating silos of knowledge •  Email can easily lead to misunderstandings regarding tone •  Email is the opposite of transparency •  Email has no built-in fun feature (no gamification included)
  • 16. Killerfeature: No mailclient ;)
  • 17. Email is NOT the only choice
  • 18. Foto: flickr user RayBanBro66 (undercc-Licence) It’s possible. Let’s start today:)
  • 19. Last warning: This is… •  Totally subjective •  Absolutely non-complete •  Inspiringly inspirational •  Hopefully helpful •  BIG TIME BORING " (at least when you know these tools)
  • 20. Get a better mail client
  • 21. Use Activity Feeds instead of Emails for ALL internal communication
  • 22. Don‘t mail documents!
  • 23. Don’t mail files!
  • 24. Track worktime
  • 25. List tasks and share lists
  • 26. Track and record progress
  • 27. Structure complexity with mindmaps
  • 28. Put ALL notes into the Cloud
  • 29. Put ALL contacts to the Cloud
  • 30. Move your Phones to the Cloud
  • 31. Put offtimes into the Cloud
  • 32. Manage projects
  • 33. Be better at meetings
  • 34. Move meetings to the Cloud
  • 35. Simulate a CoWorking-Space in the Cloud
  • 36. Centralize invoices
  • 37. Rule your passwords (everywhere)
  • 38. Cluster your workday
  • 39. Boost your focus
  • 40. Kill visual clutter
  • 41. Read stuff later (everywhere)
  • 42. Use a custom startpage in your browser
  • 43. Centralize content sources
  • 44. Use (realtime) Dashboards
  • 45. Use (cloud-) aggregators
  • 46. Use alerts
  • 47. Buffer ALL tweets
  • 48. Only tweet with maximum reach
  • 49. Try instant time tracking
  • 50. Block sites that kill time
  • 51. Block the Social Web
  • 52. Block the Internet
  • 53. Downgrade your smartphone to a plain phone (from time to time)
  • 54. Hack your workplace: •  Institute „No-Meetings-Fridays“ •  Institute the „Rule of 2“: No more than 2 team members at any meeting. Then brief others. •  Disable new Email-Notifications •  Turn off Voice Mail •  Batch process Emails 1 - 2 times a day •  Block time for key projects and deliverables •  Get off non-essential Email distribution lists •  Apply David Allens’ „2 minute rule“ •  Limit the number of items on your daily To-Do-List •  Take Time-Outs to review goals and check process •  Work from home 1 - 2 days a week •  Color-code incoming Emails based on priorities to improve scan-ability •  Go digital with note-taking to make it easier to search and retrieve data from notes •  Slow down and reflect rather than just to react in the moment •  Delegate more •  Let others fix their own problems
  • 55. Be productive
  • 56. Work in the Now, with Flow http://en.wikipedia.org/wiki/Flow_(psychology) http://en.wikipedia.org/wiki/The_Power_of_Now
  • 57. Understand the social dimension of our race to maximize our productivity Stream "Speed" (90 min.) in English on Vimeo (paid): vimeo.com/ondemand/speedthefilm Stream "Speed" (90 min.) in German on arte (free): http://future.arte.tv/de/warum-rennt-uns-die-zeit-davon
  • 58. Discover natural Powerfoods For example: Acai Berries, Matcha Tea, Maca Powder, Chia Seeds etc.
  • 59. Optimize your sleep Wake Up Light, Water Pillow, Fitbits Sleeptracking
  • 60. Work hard
  • 61. Play hard
  • 62. Be happy:)
  • 63. Sharing means caring: " What are YOUR tools and hacks?
  • 64. Ressources:
  • 65. Let’s connect: •  www.senf-heinemann.com •  facebook.com/SENF (page) •  twitter.com/_SENF_ •  mail [ at ] senf-heinemann [dot] com •  +49 (0)30 - 86 08 537 •  +41 (0)44 - 520 58 29 http://slideshare.net/janhendriksenf