6. Departments, Agencies, Crown Corporations, Special Operating Agencies
7. Regional Operations
8. Local Offices
9.
10. there is a central procurement operation which has own procurement guidelines
11. guiding principle is fairness - therefore competition, OBS, GBO
12.
13.
14. sole source is possible but strictly controlled
15.
16. source lists between 5k and 25k - departments can influence lists
17.
18. departments up to $100k non-competitive,$400k competitive
19.
20. other departments may or may not follow same procedures
21. procurement runs on fiscal year of April 1 to March 31
22.
23. PWGSC Procurement Manual
24.
25. Doing Business with Government Structure of Departmental Procurement Activities Departmental/PWGSC organization structure the same: Deputy Minister Assistant Deputy Minister Director General Director Manager/Chief Section Head Procurement Officer Procurement Clerk
26. Doing Business with Government Structure of Departmental Procurement Activities Departmental procurement structure is different: Deputy Minister of department Assistant Deputy Minister - Corporate Services Director General - Finance and Administration Director - Administration Manager/Chief - Material Management Section Head - Procurement
27. Doing Business with Government Procurement Mechanisms Open Bidding System Government Business Opportunities PWGSC and departmental source lists using telephone/trade directories etc. Results are: individual contracts standing Offers - National Master, Regional Master, National Individual, Regional Individual, Departmental Individual supply arrangement
32. contact procurement officers in all departments and agenciesSRI links to (mostly Regional): Vendor Management Information System - identifies sources of supply, low dollar value Administration and Control of Contracts and Regional Data System - low dollar value construction and maintenance
33.
34. response to perceived lack of fairness in supplier opportunity
35. run by a private contractor under the name MERX
36. linked to the bulletin of Government Business Opportunities published every Tuesday and Friday
37. NOT ALL PROPOSED PROCUREMENT ACTIVITY IS ON THE SYSTEM
38.
39. the OBS should not be taken as the sole approach to obtaining government work
40.
41. statement of requirements which must be met by bidder
60. regional offices5. make company known to procurement officers in potential client departments, HQ and regions
61. Doing Business with Government Action Items 6. set up OBS bid-matching 7. subscribe to the GBO bulletin 8. see about partnerships with clients and with PWGS 9. obtain Canadian General Standards Board (CGSB) standards for your services 10. access contract history site to analyse contracts relating to your services 11. develop lists of key contacts 12. duplicate above list for provincial departments
62. Doing Business with Government Major contractors and Contracts through PWGSC 2000 – 2001 (billions) National Defence 4.8 PWGSC 2.5 Treasury Board .8 Canadian Commercial Corp .5 Canadian Space Agency .19 CCRA .13 Fisheries and Oceans .12 Health Canada .12 Major Commodities Transport services 1.02 Telecommunications services .86 EDP equipment .8 Communications equipment .6 Fuels, lubes etc. .55 Facilities operations .45 Motor vehicles .4 Architect and Engineering Services .4
63.
64. procurement limits also similar to federal government - goods over 25k and services over 100k are tendered electronically (MERX) or through the newspaper
65. less than these limits - RFT, RFP, telephone or written quote