Census Planning And Budgeting

Census planning and budgeting Paolo Valente (UNECE) UNECE Training Workshop on Census Questionnaire Design for SPECA member countries (Dushanbe, 12-16 March 2007)

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[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],1. The importance of census planning 1.1 What is census planning

[object Object],1. The importance of census planning ,[object Object],[object Object]

[object Object],[object Object],[object Object],[object Object],1. The importance of census planning 1.2 Aim of the census planning process

[object Object],[object Object],[object Object],[object Object],1. The importance of census planning 1.3 Why census planning is important

[object Object],[object Object],[object Object],2. Establishing a work plan 2.1 Characteristics of the work plan

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],2. Establishing a work plan 2.2 Important issues to be considered These issues were discussed in detail at Baku workshop (see pres. 1 on “Overall census management” on UNECE website)

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],2. Establishing a work plan 2.3 Developing the work plan

[object Object],[object Object],[object Object],[object Object],[object Object],2. Establishing a work plan 2.3 Developing the work plan

[object Object],[object Object],[object Object],[object Object],[object Object],2. Establishing a work plan 2.3 Developing the work plan  Project management software can be effectively used to develop good and consistent work plans  Software can be commercial or developed in-house

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],2. Establishing a work plan 2.3 Developing the work plan

2. Establishing a work plan 2.3 Developing the work plan See Annex II of “ Handbook on Census Management for Population and Housing Censuses ” on UNSD website ( http://unstats.un.org/unsd/pubs/ ): “ Example of a model census project timetable” Example of detailed work plan (by Australia), with list of activities and relative timetable:

2. Establishing a work plan 2.3 Developing the work plan Extract from Annex II “Example of a model census project timetable”:

[object Object],2. Establishing a work plan 2.4 The Gantt chart

2. Establishing a work plan 2.4 The Gantt chart ,[object Object],[object Object],[object Object]

[object Object],[object Object],[object Object],2. Establishing a work plan 2.5 Assessing the duration of various activities

[object Object],[object Object],[object Object],[object Object],2. Establishing a work plan 2.6 Assessing the amount of work

[object Object],[object Object],2. Establishing a work plan 2.6 Assessing the amount of work See Annex V of “Handbook on Census Management for Population and Housing Censuses” on UNSD website ( http://unstats.un.org/unsd/pubs/ ): “ Time and equipment estimations for manual census data entry and scanner census data entry”

[object Object],2. Establishing a work plan 2.6 Assessing the amount of work

[object Object],[object Object],[object Object],[object Object],[object Object],2. Establishing a work plan 2.7 Risk management

[object Object],3. Setting up a financial outline 3.1 Assigning costs to activities

[object Object],[object Object],[object Object],3. Setting up a financial outline 3.2 Different kinds of costs

[object Object],[object Object],3. Setting up a financial outline 3.3 Estimating the costs

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],3. Setting up a financial outline 3.3 Estimating the costs For estimating staff costs for enumeration and data processing, see Ch.III sec.B and Ch.IV sec.C of “Handbook on Census Management for Population and Housing Censuses” on UNSD website ( http://unstats.un.org/unsd/pubs/ )

[object Object],[object Object],4. Preparation of the budget 4.1 From the financial outline to the budget

[object Object],[object Object],[object Object],[object Object],[object Object],4. Preparation of the budget 4.2 General issues on the census budget

[object Object],[object Object],4. Preparation of the budget 4.2 General issues on the census budget

4. Preparation of the budget 4.2 General issues on the census budget  In the 2000 census round, ECE countries spent on average only 5% of their census budget for publication, dissemination and documentation  23 countries (2/3 of reporting countries) spent less than 3%! Source: UNECE Survey, 2004  Detailed information on census costs in the 2000 census round is available in the UNECE Publication on the 2000 Round of Censuses (Part I, Ch. 4)

[object Object],[object Object],[object Object],4. Preparation of the budget 4.2 General issues on the census budget

[object Object],[object Object],[object Object],4. Preparation of the budget 4.3 Level of detail

[object Object],[object Object],4. Preparation of the budget 4.3 Level of detail

[object Object],[object Object],5. Monitoring census operations 5.1 Monitoring the work plan

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[object Object],[object Object],[object Object],[object Object],[object Object],6. Controlling expenditures 6.1 Monitoring the census budget

[object Object],[object Object],[object Object],6. Controlling expenditures 6.2 Expenditure control procedures

[object Object],6. Controlling expenditures 6.3 Control of flows of funds to field offices

[object Object],[object Object],[object Object],[object Object],6. Controlling expenditures 6.3 Control of flows of funds to field offices

[object Object],[object Object],[object Object],6. Controlling expenditures 6.4 Keeping account of expenditures

[object Object],[object Object],[object Object],6. Controlling expenditures 6.5 Progress reports on expenditure and output

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],6. Controlling expenditures 6.5 Progress reports on expenditure and output

Census Planning And Budgeting

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Census Planning And Budgeting