Understanding the need and benefits of workforce automation

1. The Importance of
Automation

2. Time & Attendance
Monitoring
• Accurate monitoring of employee time and attendance
is becoming more and more important, across
countries and industries
• Automated systems:
• Reduce errors and costs
• Avoid common scenarios that lead to misunderstandings
about employee hours
Have you ever had an employee say to you…
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3. Mistakes in Pay
“I don’t think I got paid enough for the hours I worked.”
• You can…
A) Give them the benefit of the doubt.
• If the employee is being dishonest, it could wind up costing the company in wage
expenses
B) Cross reference old records
• This would take up a whole lot of time and effort
• Either way, organizational resources are being used up.
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4. Confusing and Overlapping Absence
Requests
“I’m going on vacation from the 3rd to the 7th, I have an
appointment on the 12th, and can I leave early on the 21st?”
• As a busy manager, it is near impossible to keep track of all the
requests that employees make for time off
• If someone told you something like this while passing by, it is
likely that you will forget
• This leads to…
• Conflicts in terms of scheduling
• Employees not showing up for work on days that they have technically
spoken to you about
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5. Buddy Punching
Or, on the other side of things, have you ever had a
co-worker say to you…
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6. Buddy Punching
“Hey, I’m going to be a tiny bit late, can you punch in for
me?”
• The practice of “Buddy Punching” is a lot more common than
managers think
• It can lead to significant losses for companies, as it involves
paying employees for time that they haven’t been on the job
• It can account for up to 5% of payroll costs, which can add
up to thousands or even millions of dollars annually
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7. Mistakes in Pay
“Don’t tell anyone, but check it out – I got paid an extra $300
this week!”
• Many people won’t confess about being overpaid, attributing
these blunders as a “corporate error”
• Mistakes like this can end up costing companies a great deal
• They don’t even have to be as significant as this – paying every
employee an extra two or three dollars every pay cheque can
add up quickly
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8. The Solution?
An Automated System!
• An automated system eliminates all of the previously
mentioned scenarios
• An automated system allows for:
• Tracking of time and attendance through badge readers
and biometrics
• Creation of optimized schedules based on reoccurring
patterns while taking into account labour laws, union
agreements, etc.
• Planning, approving and managing employee absences
• And much more!!
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9. The Solution?
• The benefits of an automated system include:
• A reduction in payroll costs
• Easy access to comprehensive statistical data on
employees
• Optimized level of staffing to meet customer
requirements while avoiding the issue of overstaffing
• Decrease in workload for HR professionals and
management
• Elimination of the possibility of human calculation and
planning errors
• Self service options for employees
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10. Find the perfect automated workforce management and time &
attendance solution for your company at www.synerionwfm.com.
Thank You!