hostel management system manage the students in hostel and check the day to day activates through this project

1. HOSTEL MANAGEMENT SYSTEM
SUBMITTED TO- SUBMITTED BY-
MR. SHUSHIL SHARMA YOGESH SHARMA
(COMPUTER SCIENCE & ENGG.) B.TECH (CS) 4th YEAR
ITM COLLEGE (ALIGARH)

2. Contents
 Abstract
 Introduction
 Requirement Gathering and Analysis
 Methodology Use
 System Design
 Conclusion
 References

3. Abstract
 As the name specifies “HOSTEL MANAGEMENT
SYSTEM” is a online application developed for
managing various activities of the hostel.
 This particular project deals with the problem on
managing the hostel and avoid the problems which
occur when carried manually.
 We can improve the efficiency of the system, thus
overcome the drawbacks of the existing system.

4. Introduction
 It is a system for managing the hostel activities
 It helps the admin to manage:-
i. Student record
ii. Staff record
iii. Mess bill
iv. Allotting room
v. Generating student report

5. Modules
Student Module:-
 Add student
 Remove student
 Update information
 Search students
Staff module:-
 Add staff
 Remove staff
 Update information
 Search staff

6.  Blocks Module:-
 Add new Blocks
 Remove Block
 Allot Block
 Update Block Information
Room & Fee Module:-
 Add new room
 Remove room
 Add hostel fees
 Update hostel fees
 Report Module:-
 Generate student report.

7. Existing System
 The existing system is a manually maintained system.
All the hostel records are to be maintained for the details
of each student, Fees details, Room Allocation,
Attendance etc.
 All these details are entered and retrieved manually(On
Paper Work).

8. Disadvantages
 Time consuming
 Inaccuracy of data
 More human error
 Low security
 Difficult to handle
 Difficult to update data

9. Proposed System
 The proposed system is the computerized version
of the existing system.
 Provides easy and quick access over the data.

10. Advantages
 Good security for user information.
 Easy to handle.
 Easy data updating.
 Authorization schemes
 Less human error

11. Function Specification
 Admin:-
 Show the all data.
 Add employees (Warden).
 Remove employee.
 Handle the data(Insert, Update, Delete).
 Employee:-
 Edit profile (Warden).
 Handle the students data(Insert, Update, Delete,
Allotment).

12. Function Specification
 Visitors:-
 Add visitor details.
 Edit profile.
 Allotment for visitors.

13. Methodology Use
Hardware Requirements:-
 Processor: 1.6GHz
 RAM: 512MB
 Hard Disk: 4GB Space Required
Software Requirements:-
 Macromedia Dreamweaver 8,Wampserver 2.0
 Operating System:- windows XP Professional,7,8,8.1,10
etc.
 Browser:- Internet Explorer 8.0 etc.
Language:- PHP, HTML5, JAVASCRIPT, CSS

14. System Design

15. Data FLOW DIAGRAM LEVEL 0
User Hostel
Database

16. Data Flow Diagram Level 1
Student
Hostel
Management
System
Admin
Application
form
Allotment
Verify data
Confirm

17. Data Flow Diagram Level 2
Admin
Login
Application
Varification
Allot
or
Vacate
User name
Password
Eligible
Modify
database

18. E-R Diagram

19. Conclusion
 This project offers user to enter the data through
simple and interactive manner.
 User is provided the option of only view the records
he entered earlier.
 Data storage and retrieval will become faster and
easier to maintain.

20. References
 The complete reference swing by:-
 www.google.com
 www.w3school.com

21. Thanks