1. PRICING &
NEGOTIATING
Commercial & Editorial Assignments
Bill Cramer/CEO

2. Copyright
Pricing and
Terminology: Licensing vs. Usage
Negotiating
Charging For Time vs. Usage
Licensing Agreements
Types of Usage
Editorial Contracts
Commercial Contracts
Negotiating Points

3. COPYRIGHT
▹ “The exclusive legal right to reproduce, publish, sell, or distribute the
matter and form of something (as a literary, musical, or artistic work)”1
▹ An image is copyrighted as soon as it’s affixed any media
▹ Photographers grant specific use of images to their clients using a
licensing agreement
▹ Generally, photographers don’t SELL images, they LICENSE them
▹ Work For Hire
▹ Copyright Registration
1”copyright” Merriam-Webster.com. 2012. http://www.merriam-webster.com (16 March 2012)

4. TERMINOLOGY: LICENSING VS. USAGE
▹ Often used interchangeably, but there’s a subtle difference
▹ License is what you grant to your client that allows them to use your
pictures
▹ Usage is more about what they’re actually going to do with them
▹ You have to grant your clients a LICENSE to USE your pictures
▹ The terms of the license are often different from the actual usage

5. A Photograph has
no intrinsic value.
So how do you quantify it?
(It depends on the client, the photographer and the use.)

6. CHARGING FOR TIME VS. USAGE
▹ Assignment fees are a function of time, skill and usage/licensing
▹ The time it takes a photographer to execute an assignment determines
the minimum value of the job
▹ Usage/licensing determines the maximum value of the job
▹ Naturally, you’ll always want to charge as much as possible
▹ Value is NOT about what it costs the photographer to produce the
pictures, It’s about the benefit your images bring to the client
▹ If you charge for your time but not for usage, you’re probably missing
out
▹ Especially true of advertising projects where it’s much more lucrative to
charge by the picture rather than by the day

7. LICENSING AGREEMENTS
▹ Client MAY ONLY use your photos with a licensing agreement
▹ Value is proportional to that licensing, here’s how you define it:
▹ Type of Use (editorial, commercial (publicity, collateral, advertising))
▹ Prominence (placement, how big, how many, who is the company)
▹ Duration (how long will the pictures be used)
▹ Geography (where will they be distributed)
▹ Volume (number of copies or views)
▹ Exclusivity (how long before you can license them to someone else)
▹ It’s like appraising a house (square footage, bedrooms, bathrooms,
neighborhood)
▹ Draw a clear box around the usage you want to allow for a certain price
▹ Licensing agreement defines usage the way a deed defines a property

8. TYPES OF USAGE
▹ (In roughly order of value)
▹ EDITORIAL (newspapers, magazines, books)
▹ COMMERCIAL (ad agencies, graphic design firms, corporations, institutions,
entertainment)
▹ Publicity – client gives photos to publications for editorial use (press kits, press
releases)
▹ Collateral – client produced and distributed (brochures, annual reports, posters,
websites)
▹ Advertising – client pays to place photos in media (newspaper and magazine
ads, web banners, billboards, transit ads)
▹ Avoid vague terms like “buyout” or “unlimited”
▹ Web isn’t a usage, it’s a medium

9. Editorial Collateral Advertising
Advertising
Publicity
Type of Publications: Newspaper, Consumer Publicity What type of media? Newspaper, Magazine, Point of
Magazine, Trade Magazine, Book, Other (for Corp. Brochure, Annual Report,
Types of use: Media Kits, Other Newspaper, Magazine, Point of Purchase, Catalog,
Purchase, Catalog, Billboard, Bus Shelter, Direct Mail,
Media Kits, etc.
Mag, See Collateral) Corporate Magazine, CD-Rom. Billboard, Bus Shelter, DirectInsert,Packaging,
Packaging, Freestanding Mail, Other
What is the title of the publication? Freestanding Insert
Anticipated Space
In what geographic area Front cover, back cover, inside, or both? Size of Photo(s):
prominence How many photos do you plan to use, and
does the company do business? Will our photos appear with others? Size of Photo(s):
Are there other photos in the ad or just ours?
prominence what sizes? Cover? Inside? What about web N/A
Are there other photos in the ad or just ours?
use, foreign language use, syndication use?
Do you want these included or a la carte?
What is the life expectancy of this piece?
duration One time? One year? Forever?
Do you want one time use of photos?
One time? One year? Forever?
duration One Time Use? Other? One Year? Other? One Year? Other?
Local? Regional? National? Will the publication be distributed:
Local? Regional? National? Local? Regional? National?
geography International? ForeignNational?
Local? Regional? Edition Use? Locally? Regionally? Nationally? Local? Regional? National?
geography Foreign Language Use? Other?
International?
International? Other?
Internationally? Are there separate foreign
International? Other?
International?
editions? Separate language editions?
What is the circulation of the publication? Number of insertions? Names of publications?
volume What is the advertising page rate?
Number of copies?
Number of insertions?of pieces? publications?
Number Names of
volume Number of copies? What is the print run?
Number of pieces?
Proprietary images are exclusive forever, non- Proprietary images are exclusive forever, non-
30 days from publication or 180 days from
exclusivity Proprietary images are is less. Other.
delivery, whichever exclusive forever, Proprietary images are are exclusive
proprietary images exclusive forever, Proprietary images are are exclusive
proprietary images exclusive forever,
exclusivity non-proprietary images are exclusive non-proprietary year. Other.exclusive
for one images are non-proprietary year. Other.exclusive
for one images are
for one year. for one year. for one year.
Adjacent to the photo, or if a cover on the
This is a negotiable point. Be sure to get it
credit table of contents page, or if a spread, one Credit on all prints and slides.
Once in the back of the This is a negotiable point. Be sure to get it
when you make any other concessions.
credit Credit on all prints and slides.
large credit.
publication is customary. when you make any other concessions.

10. “Why can’t we use the
pictures any way we want?”

12. EDITORIAL CONTRACTS
▹ Their contract or yours?
▹ Fee plus expenses or all inclusive?
▹ Day rate vs. Space or flat rate?
▹ Large circulation magazines vs. small
▹ Consumer magazines vs. trade magazines
▹ Custom publications for associations and corporations
▹ “Advertorial”
▹ Typical national magazine rates 500.00 – 700.00/day vs. 500.00 – 1200.00/page
▹ Rates have fallen in the past 5 years
▹ More and more, magazines are offering flat fees

13. Case study
The Penn Stater
Magazine
Cover Shoot

14. - Brothers. Star basketball players.
- Cover, opener, table of contents.
- Posed, in action, with their family.

28. Case study
Inc. Magazine
Portrait

29. - Brothers. Run an online wine company
- One inside picture. Full page.
- White background.
- Sitting on wine crates. With and without
wine glasses.

41. COMMERCIAL CONTRACTS
▹ Costs, Terms & Conditions
▹ Costs expressed as an Estimate (fee+expenses) or Bid (all inclusive)
▹ Use an estimating software like BlinkBid or at least an invoicing app like Quickbooks
▹ Consult pricing guides like BlinkBid, FotoQuote, Corbis, Getty (stock vs. assignment
pricing)
▹ Pricing by the hour, by the day, by the image, by the project
▹ Bundle usage with day rate or separate the two (there is not single right way to do it)
▹ Itemize everything (whether you submit it like that or not)
▹ Specify items that the client is providing
▹ Low bid often doesn’t get the job
▹ Review with a consultant, rep or friend
▹ Price can vary wildly depending on the photographer

42. ASKING THE RIGHT QUESTIONS
▹ What’s the concept of the shoot?
▹ Do you have a shot list and comps?
▹ Who is the client?
▹ What is the goal of the campaign/project?
▹ Who is the audience?
▹ What licensing do you need?
▹ What is the intended use (this may be different from the licensing granted)?
▹ What level of production is appropriate (hair/make-up, wardrobe stylists, prop
stylists)
▹ Who else is quoting on the job?
▹ Do you have a budget? (leave this for last so you don’t give the wrong impression)

43. What’s a “media buy” and
how does it affect the value
of a photo?

44. BLINKBID

45. FOTOQUOTE

46. GETTY & CORBIS

47. Case study
Airline
Ad Campaign

48. - Small multi-cultural ad agency
- Large airline
- 5 pictures, 1 year advertising use
- 3 of people (in terminal, on plane, in city)
- 2 still life (tickets, wine glass)

53. NEGOTIATING POINTS
▹ Negotiating is about finding a “win/win”
▹ Don’t give up something for nothing (licensing, expenses)
▹ Never give a quote over the phone
▹ What’s in it for you? Portfolio, experience, relationship, money
▹ Does the intended use match the licensing?
▹ Production responsibilities (what can your client do to help?)
▹ Bid vs. Estimate (heads I win, tails you lose)
▹ Working for free or for cheap (loss leader, get something in return)

54. More
Look for a copy of this presentation on our blog next Saturday.
To see dozens of examples of assignment pricing, go to our blog and type
“Pricing & Negotiating: ” into the search field

55. Questions?

56. Thank you!
(The End)