Google Drive is a free and easy way to create, share, and collaborate on documents, spreadsheets, and presentations. There are also simple tools for creating forms and surveys. Learn all the tips and tricks for getting the most out of Google Drive, including what you need to know about permissions and revisions, and how to add extra functionality to your spreadsheets and forms with Google Apps Script!

1. Google
Drive for
Libraries
Long Island Library
Conference
5.7.15
Web Services Librarian | CSI/CUNY
Valerie Forrestal

2. Oh hai!
I’m Valerie Forrestal.
You can find me online here
(You’ll also find resources from this
talk there!)
@vforrestal
vforrestal.com
vforrestal.info

3. Why use Google Drive?

4. Create an online document
repository that’s easy to access.
Collaborate on docs without
creating multiple file versions.
Build forms, collect data, and
create data visualizations.
Why use Google Drive?

5. Create an online document
repository that’s easy to access.
Collaborate on docs without
creating multiple file versions.
Build forms, collect data, and
create data visualizations.
Why use Google Drive?

6. Create an online document
repository that’s easy to access.
Collaborate on docs without
creating multiple file versions.
Build forms, collect data, and
create data visualizations.
Why use Google Drive?

7. There are 3 options for setting who can view a document
that you share. By default, new documents are set to
Private, meaning only you, the creator, can view them.
Public on the web: anyone can view, without
signing into a Google account.
Anyone with the link: only accessible
through the specific link you create; does
not require sign-in.
Shared privately: file accessible only to specific
users who you add by email. Requires sign-in.
Sharing settings:

8. Notes on
sharing:
A document’s web link remains the same even if you move it into
or out of a folder, or move it from one folder to another.

9. Notes on
sharing:
Be aware that using the Anyone with the link setting does not necessarily limit
the accessibility of your document. Once you send the link to other users, they
may further distribute it via email or may publish it to the web.
A document’s web link remains the same even if you move it into
or out of a folder, or move it from one folder to another.

10. Notes on
sharing:
Be aware that using the Anyone with the link setting does not necessarily limit
the accessibility of your document. Once you send the link to other users, they
may further distribute it via email or may publish it to the web.
If you share a folder, all documents in that folder are shared, and new documents created
will have those same sharing settings. You must manually change the settings of individual
or new files if you do not want them to be automatically shared.
A document’s web link remains the same even if you move it into
or out of a folder, or move it from one folder to another.

11. Notes on
sharing:
When sharing the link, be sure to use the link listed in the Share settings dialog box. Do not simply copy and
paste the link from your Internet browser’s URL bar. The links are slightly different, and using the wrong one
sometimes triggers a log-in prompt, even if you have the document visibility on a setting that does not
require sign-in.
Be aware that using the Anyone with the link setting does not necessarily limit
the accessibility of your document. Once you send the link to other users, they
may further distribute it via email or may publish it to the web.
If you share a folder, all documents in that folder are shared, and new documents created
will have those same sharing settings. You must manually change the settings of individual
or new files if you do not want them to be automatically shared.
A document’s web link remains the same even if you move it into
or out of a folder, or move it from one folder to another.

12. Owner
The creator of a file is the
Owner, and they can edit or
delete the file, invite users
or revoke access, transfer
ownership, & add or remove
files from folders.
Permission levels:

13. EditorOwner
Editors can add or remove users
(except for the Owner), change
visibility options (by default),
download docs, add or remove
files from folders, & view
collaborators. They cannot
delete files or folders.
The creator of a file is the
Owner, and they can edit or
delete the file, invite users
or revoke access, transfer
ownership, & add or remove
files from folders.
Permission levels:

14. CommenterEditorOwner
Editors can add or remove users
(except for the Owner), change
visibility options (by default),
download docs, add or remove
files from folders, & view
collaborators. They cannot
delete files or folders.
Commenters can view,
download, copy, & sync
files and folders.
The creator of a file is the
Owner, and they can edit or
delete the file, invite users
or revoke access, transfer
ownership, & add or remove
files from folders.
Permission levels:

15. ViewerCommenterEditorOwner
Viewers have the same
permissions as Commenters,
but without the ability to
add comments to
documents.
Editors can add or remove users
(except for the Owner), change
visibility options (by default),
download docs, add or remove
files from folders, & view
collaborators. They cannot
delete files or folders.
Commenters can view,
download, copy, & sync
files and folders.
The creator of a file is the
Owner, and they can edit or
delete the file, invite users
or revoke access, transfer
ownership, & add or remove
files from folders.
Permission levels:

16. OCR images and PDFs
Create a leaderboard
Create self-grading quizzes
Receive form results
via email
Google
Drive
“hacks”

17. Google Drive
Encryption Tools:
Boxcryptor
Tresorit
CloudFogger
CryptSync
Viivo

19. @vforrestal on twitter
vforrestal@gmail.com
Curriculum Vitae
LinkedIn.com/in/vforrestal
vforrestal.com

20. vforrestal.com
Thank you!