2. DEFINITION:
“A Structured, Prepared and Speech based means of
communicating information or ideas to a group of
interested people, in order to inform or persuade them
using visual means.”
Presentation is all about presenting clear and effective
information with the use of visual aids.
It is one of the most important skills of impressing others.
An important tool for an interactive communication.
4. ELEMENTS OF A PRESENTATION
content
• Content refers to the knowledge and information presented
in the slides .
• Understanding your topic and having sufficient material to
express it.
design
• Design refers to the structure one uses in the PowerPoint
presentation.
delivery
• Delivery refers to the speech a person uses while showing
the presentation.
• While delivering, one must take care of the verbal and non
verbal cues.
5. CONTENT OF THE PRESENTATION
Selection a topic: Selecting a right topic is based on
understanding the needs of your audience.
Understand your target audience: one must know the
demographics and composition of the audience.
Create an outline: An Outline will give the much needed structure
to your overall message. The outline should include the key points
of your speech, the structure and the overall flow with rough timing
for each.
Writing the speech: Prepare a speech that will be verbally
presented to the audience. The first draft usually ends up in broad
overview. Thus, it needs to be re-written to make it crisp and
concise.
Using Visual Aids in slides: Using graphics, pictures, charts
helps the audience to connect to the topic.
6. STRUCTURE OF PRESENTATION
• Let the audience know about the topic and name of the
presenter/s.
• The objective or importance of the topic.
• Need to grab audience’s attention.
Introduction
• Consists of points (for each slides, you may take a minute).
• Points need to flow logically (be connected).
Body
• Summarise the key points.
• Thanks the audience (Thank you Slide)
• Invite questions/feedback session.
Conclusion
8. FONT STYLE
“PowerPoint is a slideshow PRESENTATION
program.”
Don’t use decorative fonts that are hard to read and
small. Don’t use all caps.
Do choose simple and large fonts that are easier to
read.
Arial
Times New Roman
Calibri
9. FONT SIZE & STYLE
Hi students, today we have started a new topic presentation skills, where we are learning about the do
and don'ts of an effective presentation. Is this Readable? No….right!
Don’t use fonts smaller than 20 size.
Do vary font size, colour and Style to draw
attention but avoid doing it all in one slide.
10. UNDERLINE AND TEXT
Whether you need a few slides to share with colleagues, classmates, or
friends or an award-winning presentation to persuade an auditorium full of
strangers, you need to maximize the impact of your message. Don't know
much about design? No problem! PowerPoint delivers the easy-to-use
features you need to create great-looking presentations and express yourself
with power—without having the skills of a professional designer. Save your
presentation to OneDrive or SharePoint Online for Office 365 and you can see
how your presentation evolved over time and restore an older version if you
make a mistake. You can also work on a presentation at the same time as
your colleagues. If someone else views or works in the presentation, their
thumbnail picture appears in the top-right corner of the ribbon. If someone
makes changes in the presentation, you can easily choose the changes you
want to keep.
Don’t use too much information Don’t underline words.
Audience might consider it a hyperlink and it is hard to read.
11. BULLETS & NUMBERING
Do vary font size, colour and Style to draw attention but
avoid doing it all in one slide
A. Don’t use hard to read or similar colours.
Don’t use complex background that compete with the
message
Avoid using different Bullets and separate alignment
in same slides.
The below mentioned should be followed:
Follow 6*6 rules for slides
Generally, use left alignment
Use same bullets for points
12. ANIMATIONS/TRANSITIONS/SOUNDS
Don’t go crazy with effects, sounds, animations and
transitions. Sounds can be distracting while presenting
something official.
Animations should be used only if it is necessary for the
slide.
Sounds are used to help deliver the message.
13. PICTURES
Don’t use too many pictures that are not relevant to the
subject.
Choose one or two images that matches with the message.
14. GRAPHICS & CHARTS
0
1
2
3
4
0 5
AxisTitle
Axis Title
Y-Values
Linear
(Y-
Values)
A1 B2 C3 D4
Don’t use too difficult charts and graphics that are difficult
to understand. (left)
Do use appropriate graphics and charts that are easy to
understand. (right)
16. COLOR & CONTRAST
can this be read?
Is this easy to read?
which one is difficult to read?
were you able to read the last point?
IT IS IMPORTANT TO UNDERSTAND AND SELECT A FONT
COLOR WHICH CAN BE SEEN AND READ EASILY.
17. CONSISTENCY & SPELLING/GRAMMAR CHECK
Keep all your slides consistent.
Same font style and size.
Same background/slide designs.
Same font colour.
Same animation/transition, if any.
Same bullets throughout.
Enable spelling and grammar check.
Make sure that the information are true.
18. DELIVERY OF YOUR PRESENTATION
1. Practice, practice and practice.
2. Do Not Read from the Slides – PPT is for the visual only
(Remember 6*6 rule)
3. Use Non-Verbal Communication along with your speech - SOFTEN.
4. Use your voice effectively. ( 38% counts for tone of your voice i.e.,
Para-language)
5. Relax, Breathe and Enjoy.
19. TIPS TO GOOD POWER-POINT
PRESENTATION
1. Take time for preparation
2. Know your audience
3. Set your goals
4. Know your time limit
5. Never memorize/read from the slides. Slides are just for
your references.
6. Make it interactive – include your audience.
7. Portray a positive body language
8. Dress up for success.
