2014 Day of Caring overview for companies volunteering

1. Day of Caring 2014
Thursday, May 8 & Friday, May 9, 2014

2. Day of Caring 2014
• Day of Caring is an event that supports United
Way’s mission to bring people together to
improve lives and strengthen communities
through volunteering
• A day when local businesses partner with
nonprofit agencies to make a difference by
completing volunteer projects
• A way for more volunteers to advance work in
Education, Financial Stability and Health

3. Benefits of participating
• Introduction to
volunteering
• Connects companies to
community needs
• Team building opportunity
• Employees feel good about
making a difference

4. Partnership Responsibilities
• United Way
– Recruit companies and volunteers
– Planning, administration and evaluation of DOC
– Training agencies, company coordinators and
volunteers
– Provide best practices and other resources

5. Partnership Responsibilities
• Agencies
– Accurately represent and describe projects
– Provide tools, materials necessary to complete
project when possible
– Meet with company coordinator prior to DOC
– Obtain liability and photo releases for volunteers
– Report volunteer hours and outcomes
– Provide safe environment

6. Partnership Responsibilities
• Company Coordinators and volunteers
– Designate project leads
– Register volunteers through Volunteer Now site
– Meet with agency representative prior to event
– Consistent communication to volunteers

7. Sign up to participate
• Complete a online form (link will be emailed to you)
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Company name
Company Coordinator name, phone, email
Secondary contact
Availability:(9-12, 1-5, full day)
Date, May 8 or 9 ( select one day, available either day or participate in
both days)
Number of volunteers
Group interest: indoor, outdoor, painting, construction, yard work,
cleaning
Other project interests or skills available
Day of Caring sponsor ($500)
Sponsor materials for agency ($ amount cap)

8. Before the Day of Caring
• Agencies submit projects or their wish list
• United Way approves projects and enters
projects online
• Send companies sneak peak of projects
• Companies register for projects
• UWECI will approve all company/agency
matches.

9. Sneak preview of all projects
Painting Project, Indoor, Full Day
• Agency: Area Substance Abuse Council - IA - Cedar Rapids
• Project Name: Painting Project: Indoor, Full Day
• Primary Address: 3601 16th Avenue SW Cedar Rapids, IA 52404
• Description: Help us paint our adult residential bedrooms! All you need to participate is
basic painting skills. We will provide all painting supplies, snacks, lunch, and water. If
volunteers could bring extra painting stools or ladders, that would be very helpful.
• Participants Still Needed: 8
• Date / Time: May 10, 2012 - 09:00 am to 05:00 pm
Drywall Repair: Indoor, Morning, Construction
• Agency: Boy Scouts Of America, Hawkeye Area Council
• Project Name: Drywall Repair: Indoor, Morning, Construction
• Primary Address: 660 32nd Ave. SW Cedar Rapids, IA 52404
• Description: Replace a 3' X 8' section of drywall and insulation in our volunteer service
area. We'll provide lunch, water, and cleaning supplies. We'd like volunteers with
experience hanging and finishing drywall on metal framing. Volunteers will need to provide
one sheet of drywall, insulation, drywall tape, joint compound, drywall finishing tools, and
gloves for handling insulation.
• Participants Still Needed: 2
• Date/Time: May 10, 2012 - 09:00 am to 12:00 pm

10. Register your volunteers
• Email with date registration will open and the link
to register.
• Please register your entire group at once for a
project. If you have additional (or fewer)
members after signing up, please notify the
Agency.
• Please consider the opportunities that match
the number of volunteers in your group first
• Small groups registering for larger project may
prohibit larger groups from finding projects that
will accommodate their size.

11. Click on the project

12. Read through the project information
Click on “Register”

13. Enter the number of volunteers
Click save and continue

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Enter the name of your company
Enter your name and contact information in Participant !
DO NOT ADD any additional volunteers. We only need the name and contact
information of the Day of Caring project company coordinator.
Click “complete Registration” at the bottom when completed.

15. When the project is approved you will receive an
email with the name of the agency contact

16. Once matched, connect with agency to
plan details

17. Communication
• You are the Day of Caring Connection to your
group
– Informed
– Interested
– Invested
• You are responsible for staying current with
the agency and the planning
– Maintain communication with the agency
• Rain date or contingency plan (discuss with
agency in advance)

18. Volunteer Comments
• All details were not verified ahead of time by
company coordinators, so time was wasted
finalizing details
• Make sure that the location details are clearly
communicated prior to the event.
• Signing in and completing waivers took a while
• Assignment was not clear until that day on how to
dress or if supplies were needed
• Provide phone #’s of teammates to improve
communications

19. Volunteer T-shirts
• Sponsorship
• Deadline to
submit sizes
• Pick up date

20. Dates to Remember
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Agency submit project form 3/10
Agency final project review 3/14-3/21
Company registration opens up 4/1-4/4
Companies register by end of April
Site visits by 5/1
Day of Caring 5/8 & 5/9
Volunteer survey complete by 5/12

21. Day of Caring
• Share your companies stories
• Additional questions or comments
• Company Contact – Jennifer Schulte
(319) 398-5372 ext. 11, jschulte@uweci.org
• Agency Contact - Sue Driscoll
(319) 398-5372 ext. 22, sdriscoll@uweci.org