1. Office of the Associate Vice President for Equity and Diversity
Office of Equal Opportunity and Affirmative Action
Office of the Associate Vice President for Faculty

3. Like most higher education institutions in the United
States, the University of Utah recognizes that diverse
faculty, student and staff populations benefit and enrich
the educational experiences of the entire campus and
greater community. To this end, the Office of the
Associate Vice President for Diversity is committed to
removing barriers that have been traditionally
encountered by individuals from underrepresented
groups; strives to recruit students, faculty and staff who
will further enrich our campus diversity; and makes
every attempt to support their academic, professional
and personal success while they are here. The presence
and success of these students, faculty and staff enhances
the educational experience of everyone.

4. 
Approval to Recruit
Approval to Offer

Approval to Hire


5. Approval to Recruit Stages
1. Approval to Recruit Submission Process
FARRP
OEO & Values Diversity Statements
Diversity Advertising
2. OEO Meeting with Search Committees
3. OEO Web Postcards

6. 2) College to
AVP for
1) Department Equity &
to College Diversity
3) AVP for
Equity &
Diversity to
College

7. Chair / Director sends to College Dean …
 Faculty Appointment Request & Recruitment Plan (FARRP)
Rank
Activities
Dean Signature
 Letter to Dean identifying
Need for Recruitment
How Hire Supports Strategic Plan of Department/College/University
Funding Information
 Job Advertisement
Include OEO Statement and diversity values statement
 Job Description
More thorough description of duties
 Requisition Forms
Signed & Ready for Purchasing Office

9. Chronicle of Higher Education – http://chronicle.com/jobs/ &
http://careers.chronicle.com/
Diverse Issues in Higher Education –
www.diverseeducation.com
DiversityInc Careers – www.diversityinc.com
Hispanic Outlook in Higher Education –
www.hispanicoutlook.com
Jobs4Education – www.jobkite.com
Additional listings provided at Faculty Search Training
Area Specific Organizations and Subgroups

10. The University of Utah values candidates who have
experience working in settings with students from diverse
backgrounds, and possess a [strong or demonstrated]
commitment to improving access to higher education for
historically underrepresented students.
Be sure to select either “strong” or “demonstrated.”

11. The University of Utah is fully committed to affirmative
action and to its policies of nondiscrimination and equal
opportunity in all programs, activities, and employment.
Employment decisions are made without regard to race,
color, national origin, sex, age, status as a person with a
disability, religion, sexual orientation, gender identity or
expression, and status as a protected veteran. The
University seeks to provide equal access for people with
disabilities. Reasonable prior notice is needed to arrange
accommodations. Evidence of practices not consistent with
these policies should be reported to: Director, Office of Equal
Opportunity and Affirmative Action, (801) 581-8365
(V/TDD).
Please refer to our website at http://www.hr.utah.edu/oeo/access/
for more complete information.

12. In an effort to ensure the University of Utah’s compliance
with federal guidelines, all tenure / tenure-track faculty
search committees must meet with OEO at the start of the
search process.
Meetings can be scheduled as part of normal search
committee or faculty meetings
Generally takes 20-30 minutes
Multiple searches may schedule a single meeting for all
committees
OEO representatives present important information on
compliance with federal requirements and laws
Contact the Office of Equal Opportunity and Affirmative
Action , 581-8365

13. Human Resources Applications Portal
Authorized Login Required
Please enter your UNID and password for access
UNID
Password
submit
Forgot your password? Try resetting it yourself with the
online application through the Campus Information System.
If you have difficulty, call the Campus Help Desk at
801.581.4000 [option "1"].
Access this page at Faculty Hiring Webpage, or
www.hr.utah.edu/sip/admin

14.  Manage My Jobs
 Manage My Users
 Send Email to Applicants

16. Self Identification
* Gender Male
Female
I choose not to identify my gender
* Ethnicity
Are you Hispanic or Latino/a - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other
Spanish culture or origin, regardless of race.
Yes
No
I choose not to identify
* Race Choose all that apply
White: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of Europe, the Middle East , or
North Africa.
Black or African American: (Not Hispanic or Latino/a) - A person having origins in any of the Black racial groups of
Africa.
Native Hawaiian or Other Pacific Islander: (Not Hispanic or Latino/a) - A person having origins in any of the original
peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Asian: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of the Far East, Southeast Asia,
or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the
Philippine Islands, Thailand, and Vietnam.
American Indian or Alaska Native: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples
of North and South America (including Central America), and who maintains tribal affiliations or community attachment.

17. Approval to Offer Stages
1. Approval to Offer Submission Process
FARRP
Faculty Recruitment Flow Record
Faculty Recruitment Compliance Form
2. OEO Postcards

18.  Faculty Appointment Request & Recruitment Plan
 Faculty Recruitment Compliance Form
Include ALL on-campus interviewees, their gender & ethnicity
 Faculty Application Flow Record
Include Log number, Department/College and Position Title and
reasons for non-selection
 Selected Candidate’s File
Offer Letter
Vita
Three Letters of Recommendation
Any Other Information Requested of Applicants on Advertisement
 Letter to Dean
Selection Process Description (including faculty vote)
Basis for Selection
Statement Indicating Salary Level

20. No offers may be forwarded to selected candidate without
formal approval.
 Should list appear too homogenous, a meeting will be requested
between Department Chair, Dean, cognizant Associate Vice President &
Senior Vice President.
 If determined that search has been biased or the candidate pool is not
sufficiently diverse then permission to make an offer may be denied.
 Associate Vice President for Equity and Diversity may make
recommendations on faculty interviews and offers, and departmental
progress towards those goals.

23.  1. Selected for position
 2. Qualified – not selected
 3. Offer made - declined
 4. Still under consideration
 5. Withdrew

24. In accordance with University of Utah policy,
this offer of appointment is contingent upon
final approval of the President and Board of
Trustees of the University of Utah. Utah state
law requires the university to perform a
background check on new employees. This offer
of employment is conditioned upon your
successfully passing a pre-employment criminal
background check and a verification of your
education.

25. Approval to Hire Stages
1. ePAF creation and submission
2. Uploaded documents

26. 2) College to AVP for Equity
1) Department to and Diversity
College
ePAF approved by AVP for Equity
ePAF submitted and Diversity
3) AVP for Equity
and Diversity to
AVP for Faculty

28.  Instructor
(for tenure track faculty prior to degree completion)
 Assistant Professor
 Associate Professor
 Professor

29. Categories
Adjunct
(Clinical) *use for paid position
Clinical *use when position is unpaid
(Lecturer)
Research
Visiting

30.  ACADEMIC STAFF
 Associate Instructor
 Associate Instructor (AOCE)
 Research Associate
 EDUCATIONAL TRAINEES:
 Teaching Fellow
 Research Fellow
 Graduate Teaching Assistant
 Graduate Research Assistant
 Graduate Assistant
 POSTDOCTORAL SCHOLARS
 Post Doctoral Fellow
 Academic Post Doctoral Fellow-PdDirect
 Post Doctoral Research Assoc

31. Academic Non-Faculty
Administration
Athletic Coaches
Exempt
Faculty: Includes all Paid Faculty titles
House Staff
Non-Employee: Unpaid Faculty
Non-Exempt
Staff Physician

32.  The rules for Unpaid Faculty have changed
 Unpaid Faculty are only Auxiliary
 Job Code (6001) and Job Title (Faculty-Unpaid) can be found under
category Non-Employee
 Documents required for Unpaid Faculty include:
 Curriculum Vitae
 Chairperson’s/Dean recommendation (Dean can sign Chair’s letter)
 Offer, Acceptance letters (offer letter to applicant, signed letter of
acceptance)
 If Unpaid ePAF changes to Paid, 2 external letters of recommendation
are required, offer & acceptance letter, & if .75 FTE or higher then
Criminal Background check results are required
 Effective date is the date that this appointment will begin
 Enter Annualized Base Amount (ABA) and Compensation Rate as the
number “0”
 Enter hours as 1 and then the FTE will automatically populate as 0.03
 Distribution needs an appropriate chartfield string

33.  CV (Curriculum Vitae)
 Letters of Rec (Three external letters of recommendation)
 Chair and Dean Rec (Chairperson’s/Dean’s recommendation - Dean
can sign Chair’s letter)
 FARRP, FAFR, FRCF
 FARRP (Faculty Appointment Request and Recruitment Plan)
 FAFR (Faculty Application Flow Record)
 FRCF (Faculty Recruitment Compliance Form)
 Offer, Acceptance ltrs (offer letter to applicant, Signed letter of
acceptance)
 Famous Form (School of Medicine Form)
 Funding letter for tenure (School of Medicine Form)
 Criminal Background (notification that Criminal Background
Check has been completed by HR & is clear to hire)
 I-9 paperwork (any paperwork that HR needs)
 Include date faculty voted and vote in comment box
(Approval/Disapproval/Abstention/Absence)

34.  CV (Curriculum Vitae)
 Letters of Recommendation (Two external letters of) recommendation
 Chair and Dean Recommendation (Chairperson’s/Dean’s
recommendation-Dean can sign Chair’s letter)
 Offer, Acceptance Letters (offer letter to applicant, Signed letter of
acceptance)
 Famous Form (School of Medicine)
 Funding letter for tenure (School of Medicine)
 If .75 FTE then Criminal Background (notification that Criminal
Background Check has been completed from HR & is clear to hire)
 I-9 paperwork (any paperwork that HR needs)
 Include date faculty voted and vote in comment box.
(Approval/Disapproval/Abstention/Absence)
 If you change an Unpaid ePAF to a paid ePAF, 2 external letters
of recommendation must be attached.

36. Use the following when naming attachments and the order of the
attachments:
1. CV (Curriculum Vitae)
2. Letters of Recommendation (Three external letters of recommendation)
3. Chair and Dean Recommendation (Chairperson’s/Dean’s recommendation -
Dean can sign Chair’s letter)
4. FARRP, FAFR, FRCF
FARRP (Faculty Appointment Request and Recruitment Plan)
FAFR (Faculty Application Flow Record)
FRCF (Faculty Recruitment Compliance Form)
5. Offer, Acceptance Letters (offer letter to applicant, Signed letter of acceptance)
6. Famous Form (School of Medicine Form)
7. Funding letter for tenure (School of Medicine Form)
8. Criminal Background (notification that Criminal Background Check has been
completed by HR & is clear to hire)
9. I-9 paperwork (any paperwork that HR needs)
*** Include date faculty voted and vote in comment box (Approval/Disapproval/
Abstention/Absence

37. Hire an Employee
Edit Existing Job
Change Employment Status
Update Employee Personal Data
Submit a Manual Request
Manage Personal Workflow

49.  If you have an employee that is teaching and does not have an
appointment in your Department you must use title Associate
Instructor (9124).
-Even if the employee has an appointment on campus
 If there is an individual who is not showing up in your DJobs
and their appointment has previously been approved, please
submit an ePAF and state in the comment box “appt
previously approved”
 If you are submitting an ePAF for a regular faculty member
and do not have the I-9, you will still use the regular faculty
title, not unpaid faculty.

50.  If a faculty member’s pay is ending but the appointment will
continue, you will need to submit an ePAF to change them to
unpaid faculty. This will ensure that your record number stays
with your department. You can then use that same record
number when you need to pay them again.
 If there is something that you would like us to know or think
would be helpful, please add it to the comment box.
 It is critical to list all education not just terminal degree! First
click on the magnifying glass, click on the description box and
choose “contains” in the drop down box, then type the
institution name or one word in the description box. Make sure
it is in ALL CAPS. Call us if you still can not locate the school
code.

51.  When the employee ID is assigned the next day all IT functions
like provisioning an Email account, UCard, Building Badge,
and Library Labs access will be available.
 The current Bus Pass/Trax Pass business policy only allows bus
passes to be given once the individual is paid. The bus pass, or
transportation fee, is an employer paid benefit and until the
individual is paid is not available for use by the individual. Ron
Wells in the Ucard Office is the contact on bus pass issues.
 W-4 forms should be send directly to tax services for processing
(411 Park Building) or completed on line in CIS by the
employee. They can complete on line once their ePAF has had
final approval and job data is in PeopleSoft.

52.  Direct Deposit forms can be mailed directly to payroll or
completed on line in CIS by the employee. They can complete
on line once their ePAF has had final approval and job data is in
PeopleSoft.

53.  The faculty title on the ePAF must be the same title in the
chair’s letter of recommendation
 List all education (not just terminal degree) and school codes
to go along with each degree
 All appropriate documentation needs to be labeled and
attached separately
 Please include date the faculty met and the faculty vote in the
comment box
 ePAF filled out correctly and completely (titles matching, pay,
etc)

54. Recruitment - Main Campus
Jennifer Aoyagi Bangerter, Office of the Associate Vice President for Diversity
j.aoyagi.bangerter@utah.edu 581-7569 204 Park Building
www.diversity.utah.edu
Appointments / ePAF - Main Campus
Tami Garff, Office of the Associate Vice President for Faculty
Heather Call, Office of the Associate Vice President for Faculty
heather.call@utah.edu 585-5355 205 Park Building
tami.garff@utah.edu 581-8763 120 Park Building
www.admin.utah.edu/facdev
Office of Equal Opportunity/Affirmative Action
Susie Johnson
susie.johnson@utah.edu 581-8365 135 Park Building
http://www.hr.utah.edu/oeo/
Human Resources/ePAF and Benefits Matrix
http://www.hr.utah.edu/ePAF/
http://www.regulations.utah.edu/humanResources/5-308.Matrix.pdf