Brief introduction to Microsoft Access - complete with guided notes.

1. MICROSOFT ACCESS

2. WHAT IS ACCESS?
 Database Management System
 Stores and tracks information
 Inventory
 Customer Data
 Sales
A database is an organized collection of
information about a subject.

3. T YPES OF OBJECTS
Tables are a collection of records that share the same
field. Information is stored in rows and columns.

4. T YPES OF OBJECTS
Queries are ‘questions’ that provide sorted, filtered, or
summarized data.

5. T YPES OF OBJECTS
Forms are an interface for data entry and lookup.

6. T YPES OF OBJECTS
Reports are printable views of tables and query data.

7. RELATIONAL DATABASE
Database that has multiple tables with
relationships that connect them.
Table
Primary
Key
Field

8. FIELDS
A piece of data that helps describe the record
All of these fields make up one record.
In this case – all the details about one employee

9. PRIMARY KEY
A unique field that identifies records in a table
At THS, your ‘primary key’ is your Student ID Number

10. RECORD
A collection of information (fields) about
something specific
Records are the data for your business.

11. TABLE DESIGN VIEW
The view that lets you add, edit, and delete fields from
a table.
You will be creating your tables in Design View!