1. SUBMITTED BY
NIKHIN
MBA-TT 1ST SEM
ACCOUNTING SYSTEM USED
IN HOTELS & CANTEENS

2. HOTEL COMPUTERS & SERVICES,
INC.
 Hotel computers has been providing INN time
customized software to the hospitality industry
since 1982.
 INN time is currently installed in as few as 46
rooms to over 6300 rooms for a hotel
management company.
 Very user friendly and reliable
 Real help is provided everyday, 24x7 with a 15
minute or less response time.
 Full featured accounting package including
genera ledger, accounts payable, accounts
receivable and payroll are multi property and multi

3. ACCOUNTS PAYABLE/ CHECK
WRITING
Inn time applications allow click and tab but also
allow ENTER key which is much faster input.
 Change invoice to manual check
 20 distributions per invoice
 Five bank accounts for check writing
 Bank reconciliation by check # or range of checks
 Retains last check # for each bank
 Change due date
 Select checks by due date, vendor/invoice
 Partial pay
 Defer invoices

4.  Description on check
 Discounts percent or dollar amount
 Each expense may have a description
 Archive paid invoices
 Purchase detail report
 Interfaced to general ledger
 Function key for HELP
 1099 reporting
 Ageing for all, by type or one vendor
 Summary and detail ageing
 Vendor purchase analysis
 Restart check processing
 Add/change vendor in invoice entry

5. ACCOUNTS
RECEIVABLE/BILLING
Accounts Receivable (AR) was written for hotels that
neither did not have a property management system
or their system did not provide adequate reporting. It
provides distribution of charges to the general ledger
when adjustments/charges are posted.
 Interface to some hotel management systems
 Interface to INN time general ledger
 Add notes to statements
 Ageing 3/60/90/120
 Find charges by dollar or invoice
 Recurring charges
 E-mail statements
 Detailed comments about guest

6.  Retain paid charges in history
 Statements by guest
 Print ONLY “unbilled” statements
 Statements for one or all customers
 Partial statements
 Delete inactive by date
 Unapplied cash to control overpayments
 Adjustments/additions by g/l account
 Summary and detailed ageings

7. GENERAL LEDGER/ FINANCIAL
STATEMENTS
 Interfaces to many property management systems
 Seven financial statement formats
 12 month comparison
 Source/use of cash
 Budgets/dollar and percentage variance
 Accruals/reversals
 Create your own JE templates
 Batch control to review JE’s
 G/L detail, summary and trial balance
 Complete audits on all postings
 Recurring entries

8.  Multi-user
 Multi-company
 Intercompany
 Unlimited Financial Statement Retention
 Print current financial budgets with future budgets
 Proforma
 Consolidated departments
 Consolidated statements
 Lack and re-open any month
 ODBC complaint

9. PAY ROLL/PERSONNEL
All INN time applications provide complete reporting without
any other product or spread sheet programme to produce
reports. Payroll can be interfaced to any time-clock.
Taxes and Related
1. Form 941
2. State unemployment
3. 401k report
4. Cafeteria plan
5. Earned income credit
6. W2 summary report
7. Workman’s comb report
8. EEOC form 100
9. Wage and hour summary
10. Tip allocation form 8027
11. Tip credit requirements

10. Human Resources/Personnel
1. Telephone directory
2. Performance reviews
3. Birthdays
4. Last evaluation
5. Next evaluation
6. Transfer date
7. Promotion date
8. Raise date
9. Termination date
10. Employee census
11. Health info.

11. Other features:
1. Payroll is interfaced to general ledger
2. Check registers for any range of dates
3. Check reconciliation
4. Deductions not taken report
5. Minimum wage not met report.

12. TELSOFT SOLUTIONS
Hotel Call Accounting and Billing software
Interface to any PMS:
The call track hotel billing software provides all call
accounting features for hotel and motel properties. It also
accommodates long stay hotels where individuals or
groups register for extended periods. It interfaces to any
hotel/motel Property Management System (PMS) and
provides reports which allow reconciling two statements.
Rate Engine:
Special rating table operation enables calls that have been
placed to newly created are and office codes to be billed,
even though they have not yet been programmed into the
rate tables. This insures call records are priced and stores
for guest checkout or sent to the PMS and billed to a guest
folio. Capturing and storing all call records allows
management to oversee both guest and employee phone
usage and full trunk usage, thus allowing the best
management of long distance carriers, the number of

13. Guest Billing
Telephone call profit records are accurately
generated on a real time basis. Reconciliation of
call accounting records with the PMS saves
hundreds of hours. The night audit report
matches calls and charges that have been sent to
the PMS. The Telsoft System offers the storage of
call records beyond the normal 24 hour audit
period, typically 60 days of calls.
Through a modem, the Telsoft diagnostics center
has instant access to all the operating capabilities
available in the system. This system allows for
timely updating of software and rate table
information. Telsoft technical support can aid the
hotel by accessing their system and allowing both
parties to focus on the users screen while

14. Shared Tenant Call Accounting Software
by Telsoft Solutions
 Shared Tenant Call Accounting
Telephone Usage Resale Billing System
 Profit Management
Customized Billing
Set Phone Budgets