Delivered this session on 16th October 2019 at Oktoberfest European Teams UG free virtual summit dedicated to Microsoft Teams and organised by the European Teams User Group. With over 18 years of SharePoint and nearing 3 years of Microsoft teams, both being collaborative technologies, how can your organisation navigate through these fast paced evolving technologies for business success. This session will look at how SharePoint and Microsoft teams work together and integrate across many apps and services.

1. European Teams UG Summit 2019 @techChirag
When SharePoint met
Microsoft Teams
European Teams UG Summit
Wednesday 16th October 2019
Chirag Patel @techChirag

2. European Teams UG Summit 2019 @techChirag
Session Overview
SharePoint
Overview
SharePoint and
Microsoft Teams
Managing
Microsoft Teams
(securely)

3. Chirag Patel
@techchirag techchiragtechchirag.com
Technology Consultant
30+
Conference
Sessions
20+
Recommendations
10+
Charity
Rides
 Based in London, UK
 Engaged with Office 365 since 2012; SharePoint & SQL
Server since 2001
 Deployment & Consultancy Services, Upgrades & Migration
and Solution Development
 Trusted Associate for Microsoft Partners
 aOS member; Speaker at #SPSEvents #Collab365 #SUGUK

4. European Teams UG Summit 2019 @techChirag
SharePoint all the way
Catrinescu V., Seward T. (2019) Introduction to SharePoint
2019. In: Deploying SharePoint 2019. Apress, Berkeley, CA

5. European Teams UG Summit 2019 @techChirag
SharePoint/Office 365 Information Architecture
Yammer / Stream
Yammer / Stream
(optional Groups integration)
Office 365 Groups including Teams

6. European Teams UG Summit 2019 @techChirag
Integrated Experiences
OneDrive and SharePoint in Microsoft Teams
Microsoft Teams in SharePoint

7. European Teams UG Summit 2019 @techChirag
What’s in a name?...Collaboration Workspace
• Its all about convergence
and protecting focus to
get things done fast!
• Glorified folders with
conversations and
connections (apps and
meetings)
• Surface your plans and
data

8. European Teams UG Summit 2019 @techChirag
Whose design is it anyway?
• What kind of content do teams work with?
• What kind of conversations people have?
• Growing organically
• Departments
• Projects
• Functions
• Topical
• Customers
• Virtual Communities
• What’s the expiry date of Collaboration Workspace?
Management
Business
Champions
Business User

9. European Teams UG Summit 2019 @techChirag
Using Files tab & SharePoint document libraries

10. European Teams UG Summit 2019 @techChirag
Surfacing SharePoint news and pages in Teams

11. European Teams UG Summit 2019 @techChirag
Working with SharePoint List in Teams

12. European Teams UG Summit 2019 @techChirag
Surfacing plans in Teams

13. European Teams UG Summit 2019 @techChirag
Files live in SharePoint (including OneDrive)
• SharePoint
• Modern Team site created as part of Office 365 group
• Document library has a folder for each channel
• By default, all channels/folders inherit the permissions of
the underlying O365 Group
• Team OneNote is stored in SharePoint Online
• OneDrive for Business
• Files are in a folder called “Microsoft Teams Chat Files”
• Uploaded to the OneDrive of the person sharing a file
• Each file has unique permissions granted based on the
person or people in the chat
Team channel files in SharePoint
Team Chat Files in OneDrive

14. European Teams UG Summit 2019 @techChirag
Teams Architecture
• Teams is built on existing Microsoft
technologies woven together by
Office 365 Groups.

15. European Teams UG Summit 2019 @techChirag
Teams and channels administration
• Customisation
• Change picture
• Member permissions - Channel actions:
• Create and update channels
• Delete and restore channels
• Add and remove apps
• Create, update, and remove tabs
• Create, update, and delete connectors
• Owners can delete all messages
• Everyone can delete their messages
• Everyone can edit their messages
• Restrict General Channel messaging
Managing teams should be handled through the Teams client
Note: Features available to all team members must be configured at the team level
Feature settings
• @Team and @channel mentions: Allow @team or @[team name]
mentions. This will notify everyone in the team.
• @Team and @channel mentions: Allow @channel or @[channel name]
mentions. This will notify members who’ve favorited that channel
Giphy, stickers, and memes
• Giphy: Enable Giphy for this team
• Giphy: Set the content rating for Giphy
• Stickers and memes: Enable stickers and memes
• Memes: Allow memes to be uploaded
Guest Permissions
• Channel actions: Allow creating and updating channels
• Channel actions: Allow guests to delete channels

16. European Teams UG Summit 2019 @techChirag
Microsoft Teams Governance
Naming conventions
Prefix-suffix
naming policies
Blocked words
Classifications
Who can create
Create site
(SharePoint)
Create team
(Teams)
Created group
(Outlook)
Configure expiry
Set expiration
duration
Choose which
Groups policy
will apply to
Configure guest
access
Manage who
can add guest
users
Turn sharing
option on or off
Turn on or off
guest access
External sharing
for SharePoint
Set policies
Messaging
Features
Meeting
Scheduling
Retention
eDiscovery
Data Loss
Prevention
Third party
cloud storage
Use of templates
Teams
templates
SharePoint site
designs
Themes
Monitoring
Teams Admin
Centre
Sharepoint
Admin Centre
Office 365
Admin Centre
Office 365
Adoption
content pack
Groups Report
Source: https://melihubb.com/2019/05/25/my-sharepoint-conference-2019-recap/

17. European Teams UG Summit 2019 @techChirag
Where is my Teams data stored at rest?

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Compliance boundary

19. European Teams UG Summit 2019 @techChirag
Recommended Devices Management
• Enable Multi-Factor Authentication
• E.g. Phone call or text message notification in addition to username/password
• Mobile Device Management (MDM)
• Whole device is managed by corporate IT
• Mobile App Management (MAM)
• Specific apps on Android and iOS are managed by corporate IT
• Apps needs to support management via MAM
• Windows Information Protection (WIP)
• Specific apps on Windows 10 are managed by corporate IT
• Apps needs to support management via WIP
• Conditional Access (CA)
• Access to services under certain conditions

20. European Teams UG Summit 2019 @techChirag
Conditional Access
• Based on conditions
• Users and groups
• Sign-in risk
• Device platform
• Location
• Device state
• Do this
• Block access
• Grant access
• Require multi-factor
authentication
• Require device to be marked
compliant
• Require device joined to Hybrid
Azure AD
• Teams will also apply SharePoint and
Exchange Conditional Access policies
• Independent from MDM/MAM
configuration

21. European Teams UG Summit 2019 @techChirag
Auditing and Reporting
• Audit allows to investigate specific activities across Office 365 services (90
Days).
• Teams activities/events are available through Audit Log Search.
• Files activities reside in SharePoint.

22. European Teams UG Summit 2019 @techChirag
Feedback &
Thanks!
http://bit.ly/35xWfcg
@techchirag
techchirag
techchirag.comBlog