This document provides instructions for formatting and managing worksheets in Calc. It describes how to add borders and background colors, format data, use the Format Cells dialog box, adjust column and row size, center and align cell contents, sort data, copy and move cells, use absolute references, delete and insert rows and columns, use styles and AutoFormats, and manage multiple worksheets. The document offers guidance for improving the appearance and readability of worksheet data through formatting options.

1. Formatting a Worksheetin Calc

2. 2 How do I add borders and background colors? Borders and background colors define areas of a worksheet and call attention to important information Use Format menu to add borders and a colored background to one or more cells

3. 3 How do I add borders and background colors? (continued)

4. 4 How do I add borders and background colors? (continued)

5. 5 How do I format worksheet data? Use buttons on Formatting toolbar to select different font attributes for data in worksheet cells

6. 6 How do I format worksheet data? (continued)

7. 7 How do I format worksheet data? (continued)

8. 8 How do I use the Format Cells dialog box? Provides special format options for number data to improve readability of a worksheet Click Format, then click Cells to display Format Cells dialog box

9. 9 How do I use the Format Cells dialog box? (continued)

10. 10 How do I use the Format Cells dialog box? (continued)

11. 11 How do I adjust column and row size? If label is too long to fit in cell It extends into next cell on the right (if it is empty) If cell on right contains data, end of label is cut off If value is too long to fit in a cell A series of # characters is displayed in the cell to signal that the cell contains a value that cannot fit within current width To see the number, increase width of the cell

12. 12 How do I adjust column and row size? (continued)

13. 13 How do I adjust column and row size? (continued)

14. 14 How do I center and align cell contents? By default Labels are aligned on left edge of cell Values and formulas are aligned on right edge of cell Typical to center or right-align headings for columns of numbers

15. 15 How do I center and align cell contents? (continued)

16. 16 How do I center and align cell contents? (continued)

17. 17 How do I center and align cell contents? (continued)

18. 18 Can I sort data in a worksheet? Ascending or descending order Save worksheet before performing a sort Essential to select all columns of related data

19. 19 Can I sort data in a worksheet? (continued)

20. 20 Can I sort data in a worksheet? (continued)

21. 21 What happens when I copy and move cells? Use Cut, Copy, and Paste buttons on Standard toolbar to copy/move cell contents Label data does not change when copied or moved Calc adjusts relative cell references in formulas to keep them accurate (when copied or moved)

22. 22 What happens when I copy and move cells? (continued) To move data in cells Select cells, click Cut Click cell where you want data, click Paste If you copy/move data in a range of cells, pasted data is positioned below and to right of active cell Click cell in top-left corner of where you want to paste data

23. 23 What happens when I copy and move cells? (continued)

24. 24 When should I use absolute references? Absolute reference Does not change Will always refer to the same cell, even after the formula is copied or moved

25. 25 When should I use absolute references? (continued)

26. 26 When should I use absolute references? (continued)

27. 27 How do I delete and insert rows and columns?

28. 28 How do I delete and insert rows and columns? (continued)

29. 29 Can I use styles and AutoFormats? Can use predefined styles and AutoFormat tool, or create custom styles Predefined styles Built into software Include text formatting (e.g., font, size, color), and formats for displaying currency, percentages, and general numbers Use toolbar buttons to automatically format cell(s)

30. 30 Can I use styles and AutoFormats? (continued) AutoFormat feature Includes variety of predefined formats designed to format entire worksheets or sections thereof Click Format, then Click AutoFormat to view available formats

31. 31 Can I use styles and AutoFormats? (continued)

32. 32 Can I use styles and AutoFormats? (continued) Creating custom styles Click Format, then click Styles and Formatting Click New Style from Selection button Type new style name; click OK to create the style Right-click new style to display shortcut menu; click Modify to change characteristics of new style

33. 33 Can I use styles and AutoFormats? (continued)

34. 34 How do I manage multiple worksheets?

35. 35 How do I manage multiple worksheets? (continued)

36. 36 How do I manage multiple worksheets? (continued)

37. 37 Summary Adding borders and background colors Formatting worksheet data Using the Format Cells dialog box Adjusting column and row size Centering and aligning cell contents Sorting data in a worksheet

38. 38 Summary (continued) Copying and moving cells Using absolute references Deleting and inserting rows and columns Using styles and AutoFormats Managing multiple worksheets