Presenters Cindy Kane, Ph.D. Phillip Mayeux, Ph.D.

1. PROMOTION AND TENURE FOR
BASIC SCIENTISTS – BOTH
PATHWAYS
Cynthia Kane, Ph.D.
Phillip Mayeux, Ph.D.

2. P&T for Basic Scientists
 Read the 2018 P&T Guidelines
 Check out the Companion Guide to the P&T Document
http://faculty.uams.edu/tips-for-preparing-your-promotion-
and-tenure-packet-17/
 Study the criteria table for your specific academic
pathway
 Basic Scientist-Tenure Pathway
 Basic Scientist-Non-tenure Pathway
 Similar criteria - but differ in the extent to which
teaching/mentoring and leadership/administrative
service are expected

3. Basic Scientist-TP & Basic Scientist-
NTP
 Basic Scientists- TP are expected to participate
in the full range of academic activities of the
College, with emphasis on research and
teaching.
 Basic Scientists- NTP are expected to develop
one major area of focus: either research or
teaching.

4. Basic Scientist – Tenure Pathway
 “Full range of activities” means:
 Teaching/Mentoring
 Research/Scholarly Work
 Leadership/Administrative Service
 Majority of Basic Scientist-TP faculty will
focus strongly on research, and will teach
 Minority of Basic Scientist-TP faculty will
focus strongly on teaching, and will
participate in some research, which could
include educational research

5. Assistant to Associate Professor
Basic Scientist-TP

6. Basic Scientist-TP: Time
Allotment
(In Percents)
Basic Scientist-TP
Range Typically
Teaching/Mentoring 10—35 30
Research/Scholarly
Work
50—85 60
Leadership/
Administrative Service
0—35 10
DO THE MATH:
If your focus is research, you must teach. However, you CANNOT
max out teaching and service without going below the research
minimum: THIS IS A RESEARCH-INTENSIVE TRACK!!

7. Research/Scholarly Work
 Funding
 PI on a major extramural research grant and/or
leader of a major project program grant, or
alternatively
 Substantial and clearly documented
contributions as Co-I on multiple extramurally
funded research grants
 NIH is best, but others (e.g. American Heart Association; VA
Merit) do count
 Institutional General Research Support grants
for pilot studies will NOT be counted

8. Research/Scholarly Work
 Publications = scholarly evidence of research
productivity
 Peer-reviewed scientific articles
 Quality more important than absolute number
 The P&T Guidelines speak of 1 – 3 first author or senior author peer
reviewed publications per year in rank
 Books/book chapters
 Participation in national/international meetings
 Important opportunities to present your work
 Important opportunities to meet and get to know the experts in your field

9. Research/Scholarly Work
 Publications in your P&T packet:
 Copies of your 5 most meritorious publications
are required
 Must be published or ‘in press’
 Middle-author papers count, but must be 1st or
senior author on a significant number of
publications
 Publication alone does not insure promotion
 But then, neither does funding if you aren’t being
productive

10. Teaching/Mentoring
 Must include
 Contact hours in graduate/medical school
 List of those you mentor
 Estimate of contact hours with mentees
 Evidence of your contributions to their learning and
success
 Documented evaluation of teaching performance:
 Your mean scores compared to the department
scores, NOT copies of evaluations

11. Teaching/Mentoring
 Can include
 Directing graduate seminars/journal clubs
 Serving as a major advisor on thesis and dissertation
committees
 Serving as committee member on thesis and
dissertation committees
 Evidence of community, local, regional and national
education programs
 Letters from mentees attesting to time commitment
and level of mentoring

12. Teaching/Mentoring
 Can also include:
Service as a graduate or medical school
course leader (for those whose major
focus is teaching)
Teaching outside one’s own area of
interest
in other departments within the College
in other UAMS Colleges

13. Teaching/Mentoring
 If your major focus is research, while very
important, teaching CANNOT compensate for a
lack of research productivity. Strike the proper
balance.
 Form a mentoring committee or, at the very
least, consult your chair if you feel like accepting
a significant teaching responsibility at this stage
of your career will compromise your research
 Directing a medical school course at this stage of
your career will compromise you research

14. Leadership/Administrative
Service
 Expect to have share in “service load” for
departmental and university programs – less as
an Assistant Prof, more as an Associate Prof and
still more as a Professor
 Assessed by review of type and complexity of
committee and/or administrative work
 Document participation and valuable
contributions
 Document leadership roles and/or other active
involvement in administration

15. Professional Recognition
 Should have established a reputation in the
national or international medical or scientific
community
 Participation in appropriate professional
organizations and presentations before national
and/or international meetings
 Note invited presentations
 NIH/VA study sections are valued but not
required

16. Professional Recognition
Letters of Recommendation
 Three letters are required
 Authors
 Should be recognized national authorities
 Should be in your field of interest
 Should NOT have employed you or trained you
(e.g., not someone who has been your
“supervisor” or a direct teacher/mentor)
 Should clearly have reviewed your CV or portfolio
and have detailed comments

17. Obtaining Letters
 Provide your Department Chair with a list of
names and contact information
 Department Chair formally solicits these letters,
and sends to those letter-writers:
 Letter of request for recommendation
 Your CV
 COM P&T Guidelines
 Solicit more letters than you need to ensure you
get three great letters back in time
 Additional letters may be a good idea if they add
significant information or an importantly different
perspective on your contributions.

18. External Referee Form
 Helpful new from for the P&T Committee that
accompanies all required Letters of
Recommendation. This form:
 Clarifies the letter writers relationship to the
candidate
 Provides exclusionary criteria for required letter
authors
 Explains the letter writers knowledge of the
candidate’s work
 Is part of the formal Letter of Recommendation
solicitation process

20. Associate to Full Professor
Basic Scientist-TP

21. Professorship
 Reserved for those members of the faculty who
have demonstrated outstanding ability
 Not based on length of service alone
 Should also have:
 Considerable time and experience in rank as
Associate Professor (typically 5 – 10 years)
 Additional publications
 Other evidence of scholarly activity and professional
recognition

22. Basic Scientist – TP
Associate Professor to Professor
 Same “full range of activities”
 “Outstanding record in at least two of the
following three mission areas”:
 Research/Scholarly Activities
 Teaching/Mentoring
 Leadership/Academic Service
 Most will have excelled in the first two areas
 Study the criteria table carefully

23. Assistant to Associate Professor
Basic Scientist-NTP

24. Basic Scientist -NTP
 Basic Scientists- NTP are expected to develop
one major area of focus: either research or
teaching.
 Majority of Basic Scientist-NTP faculty will focus
strongly on research
 Minority of Basic Scientist-NTP faculty will focus
strongly on teaching, and will participate in
some research, which could include educational
research
 Depending on your emphasis, at your leisure,
you may want to review the pertinent slides in
the Basic Scientist – TP pathway

25. Basic Scientist-NTP: Time
Allotment
(in Percents)
Basic Scientist-NTP
Range Typically
Teaching/Mentoring 0—30 5
Research/Scholarly
Work
90—100 90
Leadership/
Administrative
Service
0—10 5

26. Research/Scholarly Work
If your focus is research:
 Funding criteria are exactly the same as for Basic
Scientist – TP
 Publication criteria are exactly the same as for
Basic Scientist - TP

27. Teaching/Mentoring
If your focus is teaching:
 See the guidance presented under
Teaching/Mentoring for the Basic Scientist-TP
pathway

28. Leadership/Administrative
Service
 Leadership/Administrative Service is largely the
responsibility of the Basic Science-TP faculty.
 Assistant Professors on the Basic Science-NTP may
have small leadership/administrative service roles.
 Associate Professors on the Basic Science-NTP may
have larger leadership/administrative service roles, and
Professors on the Basic Science-NTP may devote as
much as 10% of their time allotment to leadership/
administrative service.
 Typically, the most successful candidates align their
committee work with their research and/or teaching
interests.

29. Professional Recognition
 These criteria are identical to those on the Basic
Scientist – TP pathway
 Required letters of recommendation and the
process for obtaining them are also identical to
those on the Basic Scientist-TP pathway

30. Associate to Full Professor
Basic Scientist-NTP

31. Professorship
 Reserved for those members of the faculty who
have demonstrated outstanding ability
 Not based on length of service alone
 Should also have:
 Considerable time and experience in rank
 Additional publications
 Other evidence of scholarly activity and professional
recognition

32. Basic Scientist – NTP
Associate Professor to Professor
 Having made the decision to focus on either
Research or Teaching, candidates for
promotion to Professor will have made
outstanding contributions in Research or
Teaching.
 Study the criteria table carefully

33. Both Tracks
 If your department has a Promotion and
Tenure committee, the results of their vote
should be included in your packet.
 When possible, have your packet reviewed
by someone in your department who has
been on the P&T Committee.

34. How can you help to assure your own
success?
 Know the rules!
 Study the companion guide
http://faculty.uams.edu/tips-for-preparing-your-promotion-and-tenure-packet-
17/
 Talk to P&T committee chair in department or faculty center
representative before finalizing your initial appointment or if
you have unresolved concerns.
 Get a mentor.
 Attend a P&T database training session.
 Prepare a concise, neat, well-organized packet that makes it
easy for the reviewer to find support that you have met
criteria.

35. COM Deadline
 Deadline for submission of your electronic
packet is Monday October 1, 2018 by 4:30p -
No Exceptions
 Back up all documents submitted in your
packet.
 The electronic system is available at:
http://PromotionTenure.UAMS.edu
 Be sure you know how to use the electronic
P&T system. Call the Faculty Center if you
have any questions 686-7404

36. Questions?