This document discusses factors to consider when selecting a human resource information system (HRIS). It identifies key responsibilities like identifying technology solutions to support organizational strategies and goals. It also lists advantages of an HRIS like streamlining HR processes, reducing costs, and improving access to data. The document provides steps for organizations, HR practitioners, and stakeholders to follow in the selection process. These include having a strategy and plan, assessing vendors, focusing on future requirements, and deciding between off-the-shelf or customized systems versus outsourcing.

1. www.shrmforum.pk
What to look at while selecting Human
Resource Information System?
Talha Asim Ghazi
Chartered MCIPD, CAHRI
Group Head Human Resources
Dollar Industries Limited

2. Perspectives
• Global HR Competency Model
• Organizations
• HR Practitioners
• Stake Holders
Created by: Talha Asim Ghazi

3. Technology & Data –
Functional Competency
Definition: Technology and Data deals with
the use of tools, technologies, and systems that
support the gathering, analysis, and reporting
of workforce information, as well as effective
and efficient collaboration and communication
throughout the organization.
Created by: Talha Asim Ghazi

4. Key Responsibilities - HR
• Identifying and implementing technology solutions
that support achievement of organizational strategies,
goals, and objectives.
• Using technology for data analytics that optimize each
HR Functional Area.
• Developing and implementing a technology-driven
self-service approach enabling managers and
employees to perform basic people-related
transactions.
Created by: Talha Asim Ghazi

5. Sample Application of
Competencies:
• Human Resource Expertise—The ability to
maintain up-to-date knowledge about core
business and HR technologies to solve business
challenges.
• Business Acumen—The ability to understand
and apply technology solutions that support the
achievement of the organization’s strategic
plan. Created by: Talha Asim Ghazi

6. Sample Application of
Competencies
• Critical Evaluation—The ability to efficiently
access information and data to make business
decisions and recommendations.
• Communication—The ability to develop
technology solutions that promote the effective
exchange of information among key
stakeholders, regardless of location.
Created by: Talha Asim Ghazi

7. Internet use
• 40% of the world’s population use the Internet,
which is almost 3 billion.
• Two-thirds of global Internet users are from the
developing world.
Created by: Talha Asim Ghazi

8. Cellular use
• There are almost seven billion mobile-cellular
subscriptions worldwide.
• In developing countries, mobile-cellular
penetration will reach 90% by the end of 2014,
compared with 121% in developed countries.
Created by: Talha Asim Ghazi

9. Advantages
• Streamline HR processes and reduce administrative
burdens by focusing on efficiencies
• Reduce HR administration and compliance costs.
• Provide real-time metrics to help spot trends and facilitate
HR planning and managerial decision making.
• Improve service and self-service access to data for
employees and managers.
• Enable shared-service delivery models/outsourcing.
• Compete more effectively for global talent.
Created by: Talha Asim Ghazi

10. Created by: Talha Asim Ghazi

11. Organization
1. Have a Strategy and a Plan
2. Use the Right Resources
3. Have Good Requirements
4. Focus on Leading-Edge Technology
5. Use Decision Drivers
6. Assess Vendors
7. Control the Demo and Narrow Selection
8. Keep Goals in MindCreated by: Talha Asim Ghazi

12. HR Practitioners
Step 1: Teamwork
Step 2: Goals
Step 3: Big Picture
Step 4: Future Needs
Step 5: Technical Environment
Step 6: Budget
Created by: Talha Asim Ghazi

13. HR Practitioners
Step 7: Specs
Step 8: Build vs. Buy
Step 9: Research
Step 10: Literature
Step 11: RFP
Step 12: Evaluate
Created by: Talha Asim Ghazi

14. HR Practitioners
Step 13: Demos
Step 14: Evaluate Again
Step 15: Decision Points
Step 16: Check References
Step 17: Demo Again
Step 18: Evaluate Again and Select
Created by: Talha Asim Ghazi

15. Stake Holders
• Technology Framework
• Compatibility with existing IT Infrastructures
• Integration with current applications &
databases
Created by: Talha Asim Ghazi

16. Conclusion
• Decision to be based on future requirements
• HR Headcount decrease is a wrong comparison
• Focus on what you want and what it delivers
• Decide out of the following:
• Off the Shelf – Tier 1
• Off the Shelf – Tier 2 with customization
• Outsource Created by: Talha Asim Ghazi