Powerpoint is an essential tool for most people and we have put everything you need to make learning how to use powerpoint easy. We hope you enjoy this presentation and if you think it will benefit others please share.

1. The Ultimate
Beginners
Guide to
PowerPoint for
Business

2. Why Use PowerPoint?
• Very dynamic platform
• Turn boring presentations into multimedia
presentations
– You can add audio, video, photographs, charts,
graphs & much more
– Interactivity engages your audience
• Appeal to the visual learners in your audience
• Great way to demonstrate how your product
works

3. PowerPoint Menus
• Most of the PowerPoint icons are self-
explanatory
• It’s very easy to correct mistakes without losing
your work
• Always remember to save your work frequently
– Hit the save button after creating a new slide

4. Getting Started
• Create a brand new presentation

5. Getting Started
• Or open up an existing presentation
– Click the File tab, Open folder, then search for the file

6. The Main Menu
• This is where you will find the following
submenus
• Hint: the best way to learn what PowerPoint can
do is by playing around with it

7. The Design Menu
• Choose a template, colors & optional design
elements before adding text to your slides
• Preloaded templates are convenient for those
who don’t want to design their own

8. The Background Menu
• Create a custom background with color
gradations, textures, patterns or photo
backgrounds

9. Choosing a Template
• Go to the Design Menu, choose a template &
hover over the template to see a preview

10. Choosing a Template
• If you like the template design, click Save & the
design shows up in the smaller boxes in the left
margin

11. Choosing Colors & Fonts
• From the Design tab, select the Colors link

12. Choosing Colors & Fonts
• Hover over each color selection to see a preview

13. Choosing Colors & Fonts
• You can also choose your own custom color
palette

14. Choosing Colors & Fonts
• Click the Fonts link & hover over each name to
see a preview

15. Adding an Image to Your Design
• Click on View tab, then Slide Master

16. Adding an Image to Your Design
• Click on the slide layout where you want to place
the image, click Insert > Photo, then search for
the file

17. Adding an Image to Your Design
• Resize & reposition image as needed, then exit
out of Slide Master
• Every time you choose that layout, your image
will appear

18. Choose from 40 Template Designs

19. Modifying Backgrounds
• Click Design tab > Background Styles > Format
Background

20. Modifying Backgrounds
• Solid fill – changes
the background to
another solid color

21. Modifying Backgrounds
• Gradient fill – your chosen color will appear
lighter or darker at certain points

22. Modifying Backgrounds
• Picture fill – set a
photo as your
background

23. Modifying Backgrounds
• Stretch the photo
to make it fit by
increasing or
decreasing the
percentages

24. Modifying Backgrounds
• Tip – use the Transparency slider to make the
photo look like a watermark so it doesn’t
compete with the text on each slide
• Try Recoloring the photo by selecting
Background Styles > Picture Color > Recolor
• Set Contrast & Brightness as needed

25. Modifying Backgrounds
• Texture fill – adding a
textured pattern as
your background
design

26. Modifying Backgrounds
• Pattern fill – adding a pattern as your
background

27. Adding & Formatting Text
• The Home menu is where you find the
Clipboard, Slides, Fonts, Paragraph, Drawing &
Editing submenus
• Clipboard – allows for cutting & pasting
• Slides – select a new blank slide or change the
layout of a slide
• Fonts – choose a new font style, size or add
some bolding or italics

28. Adding & Formatting Text
• Paragraph – add bullet points, numerical lists,
indentations, or columns
• Drawing – add shapes, change color of shapes,
or group objects together so they are evenly
spaced
• Editing – find or replace certain words
throughout the entire presentation

29. Adding & Formatting Text
• Basic overview
– Type some text on a slide
– Highlight the text, then hover mouse over the font
menu

30. Adding & Formatting Text
• Basic overview
– Follow the same steps to change the font size

31. Adding & Formatting Text
• Basic overview
– Now add bold, italics or underlines to the text
(optional)

32. Adding & Formatting Text
• Basic overview
– Bullet points are set as
default but you can
change the look

33. Adding & Formatting Text
• Basic overview
– Or you can use
numbers, Roman
numerals, or ABC
ordered lists

34. Adding & Formatting Text
• Basic overview
– Try changing the text position on the slide

35. Adding & Formatting Text
• Basic overview
– Experiment with Text
Direction

36. Adding & Formatting Text
• Basic overview
– Text Align indicates
where in the box the
text should be
– Choices are top,
middle & bottom

37. Adding & Formatting Text
• Basic overview
– Columns allow you to
fit more text inside a
single text box

38. Formatting in Master Slide View
• This allows for
consistent formatting
throughout the
presentation
• Click on View > Slide
Master

39. Formatting in Master Slide View
• Note the sidebar has the different layouts
associated with your current theme

40. Formatting in Master Slide View
• This is NOT where you enter your slide text!
• Simply highlight the sample text to change the
font or size

41. Formatting in Master Slide View
• Make note of the font names & sizes
• Click on each of the other layouts you plan to
use & make the same changes
• Once these changes are made, exit from Master
Slide View & start entering your slide text
• All the formatting is now preset for each new
slide

42. Slide Sorter
• This view displays all slides horizontally,
indicating which have transitions & animations

43. Notes View
• Allows
presenters to add
notes to each
slide
• Especially helpful
for presenters to
print out ahead of
time & to jot
down speaking
points

44. Other Tools in the View Menu
• These tools are used for design purposes – your
audience will NOT see these in the final
presentation
– Ruler – places a ruler at the top & left of slide
– Gridlines – places a grid on top of the slide
– Guides – places a dotted line vertically & horizontally
through the center of the slide
• Helpful for aligning multiple design elements

46. Different Slide Layouts
• PowerPoint slides should compliment your
presentation
• They should NOT be a word for word transcript!
• Too many words on a slide will be hard for
audience to read
• Use slides to summarize your points

47. Different Slide Layouts
• Click on Home >
Layouts to see your
layout choices

48. Different Slide Layouts
• Choose a layout; add your slide text
• To add a new slide, click Home > New Slide
• To delete a slide, click on slide in left preview
sidebar & hit delete button or Ctl + x
• To rearrange slides, click on slide in left preview
sidebar & drag to new position
• To duplicate a slide, highlight it, click New Slide
arrow > Duplicate Selected Slides

50. Inserting Screenshots or Graphics
• Insert Menu
– Insert graphics, photos, tables, illustrations & media

51. Inserting Screenshots or Graphics
• Insert Tables
– Select the number of
columns & rows or
upload a table from
Excel

52. Inserting Screenshots or Graphics
• Insert Pictures
– Or other graphics
from your hard
drive
– Just make sure
the new graphics
don’t overlap with
any other
elements

53. Inserting Screenshots or Graphics
• Insert Illustrations
– Or shapes, text
boxes, smart art

56. Other Tools from the Insert Menu
• Hyperlinks – add website URL’s to your
presentation
• Text – add text boxes, headers & footers, dates,
times & slide numbers
• Note: put your presentation & URL in the header
or footer of every slide so people have a way to
contact you

58. How to Insert Videos
• Go to Insert > Media tab
• Click on Media tab > Video
• Insert video from hard drive, YouTube, website
or Amazon hosting account

59. Video Tool Bar
• Allows you to adjust video brightness, change
color or add a frame around video
• Bring Forward – the video will be in front of any
background images or text boxes on that slide
• Send Backward – the video will become part of
the slide background (not ideal)

60. Playing a Video
• When you reach the slide that contains the
video, simply look for the video control buttons &
hit Play
• Videos can be useful in presentations to:
– compliment your topic
– showcase a members-only video
– illustrate your point of view
– gives you a break from speaking!

61. How to Insert Audios
• Follow the same process as with videos but
choose an mp3 file instead

62. Playing an Audio
• Click the button when you’re ready
• Note: the audio will stop playing if you advance
to the next slide
• Audios will add extra value to your presentation
– Share an interview with your audience
– Share client testimonials
– Share your latest podcast or radio commercial

63. Adding Transitions & Animations
• Transitions = movement occurs when you
advance to the next slide

64. Adding Transitions & Animations
• Animations = gives movement to the text on
each slide

65. Adding Transitions & Animations
• Notes:
– Transitions – you can customize how the transition
occurs (top to bottom, side to side) as well as the
duration & if you want sound
– Animations – you can choose the type of animation,
duration & when it should start (automatically or with
mouse click)
– Stay consistent with your choices! Too many different
types of transitions or animations will confuse your
audience

66. Creating a Slide Show
• Prescreen your presentation
• Allows you to see what your audience will see
• Click From Beginning
• Slides will be full screen
• Click mouse to advance slides

67. Creating a Slide Show
• Broadcast slideshow
– Allows remote users to view your slideshow in their
browser window while you still maintain control
• Rehearse timings
– Used for creating a PowerPoint video
– This option times how long each slide in on screen
– Click mouse to advance & to activate all transitions &
animations
– Save & then start From Beginning to see it automated

68. Rehearse Timings

69. Reviewing Your Presentation
• Proofing, Language, Comments & Compare
submenus
• Spell check & Thesaurus are under Proofing
Features

70. Reviewing Your Presentation
• Research – find a definition or synonym
• Translate – translate a section or the entire
presentation into another language
• Comments – handy for remote collaborators to
jot notes
• Compare – combine two presentations together

71. Creating a PowerPoint Video
• Design your slides
• Add some music or record your own voice
• Record your slide show
• Camtasia is a video editing software that is
compatible with PowerPoint
• If you have both software titles, you will see the
Add Ins option on the main menu

72. Creating a PowerPoint Video
• Save & edit your video in Camtasia
• Jing is a free recording software but there is no
editing function & it only allows recording for 5
minute

73. Printing Your Presentation
• It’s all about capturing an audience through
different learning styles
– Your visual presentation will appeal to visual learners
– Your audio will appeal to auditory learners
– Your printed presentation will appeal to those who
want to read & refer to your presentation at a later
date
• Printing a copy for yourself also ensures you’ll
never lose it

75. Printing Your Presentation
• Handouts of your slides are helpful at live
presentations
• Choose from these printing options:
– Print all slides
– Print single slides
– Print slides in a custom range
– 9 different hand out layouts (most popular is the
Notes layout)

76. Reusing Your Slides
• Turn your presentation slides into the following
products:
– A marketing video for YouTube
– A free special report to grow your email list
– Bundle your PDF report with your audio recording for
those who could not attend the presentation live
– Reuse your branded layout for future presentations
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