about conferences seminar and pressmeet

1. Conferences,
seminar & press
meet
Presented By:STEBIN XAVIER

2. Conferences

3. Origin of the word
 Latin conferentia
 Confer : to consult together; compare
opinions; carry on discussion or
deliberation.
 ence: indicating an action, state,
condition, or quality.

4. Word meaning
 Conference
 one to many form of communication.
 A forum for oral communication
among the people of same intellectual
ability/ protocol/ hierarchy etc.

5. Advantages of conferences
 Enabling opportunities for delegates to
listen to the opinion of highly experts
from the field.
 Stimulating thinking of delegates and
contributing to their knowledge.
 Offering quick opportunities for
researchers to establish ideas and
know the opinions of the other person
about their idea.

6. Disadvantages of conferences
 Time consuming and expensive to
hold.
 Domination by few vocal delegates.
 Leads to generalisation.

7. How to make conference
effective

8. Before the conference
 Reminding VIPs about the event.
 Checking the arrangements for
conveyance.
 Checking the arrangements in the
conference venue.
 Checking the conference kit.
 Checking the schedule of programme
etc.

9. During the conference
 Confirmation of arrangements in the
venue –Reception counter –Conference room.
 Making sure that speakers are aware
about time constraints.
 Ensuring that photograph is taken for
all important events.
 Ensuring the quality and quantity of
food, water etc.

10. After the conference
 Acknowledge the help rendered from
team members.
 Settlement of accounts.
 Feedback analysis.
 Releasing conference proceedings &
sending it to participants.
 Distributing photographs to
participants and publish in the
website.

11. Seminar

12. Introduction
Seminar is an instructional technique of
higher learning which involves paper
reading on a theme and followed by the
group discussion to clarify the complex
aspects of the theme.

13. Advantages of seminar
 Stimulation of thinking.
 Cooperation with others develops.
 Openness of ideas occurs.
 Natural way of learning.

14. Disadvantages of seminar
 Seminar cannot be organized on all
the content of subject matter.
 Technique cannot be used in all levels
of education

15. How to make seminar effective

16. ROLE OF ORGANIZER
Responsibility of an organizer is to
 Plan and prepare the whole program
of the seminar.
 To decide the theme
 Assign the parts of theme to different
person
 He decides that who will be the
speaker

17. ROLE OF PRESIDENT
 Direct the whole program and keeps
the discussion on the theme of
seminar.

18. ROLE OF SPEAKER
 They prepare the topic thoroughly and
Xerox copies of papers are prepared
and distributed among the participants
before the commencement of the topic
so the participants should also
prepare themselves for the topic.
 The speaker should be ready to define
the questions

19. ROLE OF PARTICIPANTS
 participants should be well acquainted
with theme.
 They should appreciate the
performance of the speaker.
 They should be able to put questions
and seek clarification
 There are 25 -30 participants in
seminar.

20. ROLE OF OBSERVER
 Note down important points and
situations.
 Avoid disturbing the speaker during
the speech.
 Ask relevant questions.
 Stay till the conclusion of the seminar.

21. Press meet

22. Introduction
 Organizing press meet is a significant
event that can boost the image of the
organization.
 Holding press meet involves
organizing skill as well as
communication skill that can impress
and influence the press.

23. Before the press meet
 Anticipate the possible questions that
journalists will ask and devise the
strategy of answering them.
 Decide what the organization want to
convey through press.
 Decide the timing and venue of the
press conference.

24. During the press meet
 Be attentive throughtout the
proceedings and keep good eye
contact with the audience.
 Ensure that your speech is firm, clear
and well projected.
 Avoid being trapped into arguments.
 Thank the audience at the end and
ask them to lunch,dinner or tea party.

25. After the press meet
 Maintain contact with journalists to
adequately respond to their interests.
 Assess the impact of the conference
on the clientage and try to learn out of
the mistakes you have commited.

26. ASK YOUR DOUBTS