This document discusses new regulations in India regarding the secure storage of sensitive personal information, including Aadhaar numbers. It introduces greytHR PIVault, a product that helps companies comply with these regulations by providing centralized, encrypted storage of employee data and Aadhaar numbers. Key features include tokenization, masking of data, centralized storage in an Aadhaar Data Vault, and high-grade encryption. Existing greytHR customers can upgrade to this secure solution for free.

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A Secure Way To Manage
Your Employee Data

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According to a World Economic Forum report, the government ID database Aadhaar,
suffered multiple breaches in 2018 that compromised the records of
1.1 billion registered citizens.
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As India adds over 40 million new internet users
every year, concerns regarding data privacy
loom large.
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Is your data safe?

4. Aadhaar Act, 2016
To tackle the rising challenges with data
security, UIDAI has made it mandatory for
companies to store Aadhaar numbers in a
centralized storage called the Aadhaar
Data Vault.
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What is Aadhaar Data
Vault?
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The official circular reads:
Aadhaar Data Vault is a centralized storage for all the Aadhaar
numbers collected by the AUAs/KUAs/Sub-AUAs or any
other agency.1 It is a secure system inside the respective
agency’s infrastructure accessible only on a need to know
basis.
1. The scope of the Aadhaar Act is broad and may include your company as well.

6. Does it apply to you?
Aadhaar Data Vault applies to your company if
you collect Aadhaar details from your employees
and store them on-premise in your database or
even in your spreadsheets.
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7. How should you deal with it?
As a business entity, you can either:
1. Buy a third-party Aadhaar Vault service.
2. Develop technologies that adhere to the Aadhaar Act. It typically involves
investing in both specialized hardware, servers and software - the
costs for which run into a couple of lacs.

8. Introducing
greytHR PIVault
greytHR PIVault is an advanced security
solution that safeguards sensitive personal
information of your employees through strong
encryption and controlled access.
greytHR PIVault is 100% compliant with the
Aadhaar Act.

9. Key Features
Tokenization
Use of UUID reference tokens
instead of SPII data to prevent
dispersion.
Masked data
For convenient handling of
application and MIS reporting.
Centralized Storage
Centralized service to encrypt,
decrypt and manage all your
SPII data.
Aadhaar Data Vault
Unique storage facility for storing
your employees’ Aadhaar data.

10. Benefits
Data Privacy
Reveals sensitive information only
on a need-to-know basis.
Technology
High-grade encryption technology
supported by AWS KMS.
Data Security
Your data is secure both
during transit and at rest.
Compliance
Ensures compliance with the
Aadhaar Act.

11. greytHR PIVault
in action

12. The Aadhaar data is masked throughout the greytHR platform to ensure
there is no leakage of information.

13. The data is masked even in downloaded files and reports.

14. In special cases, you can grant permission to
users to view and modify the data selectively.

15. Pricing
greytHR PIVault is a free upgrade to a secure
data storage environment.
If you are an existing customer, the system will
automatically migrate your SPII data to greytHR
PIVault’s database.

16. Get your organization compliant
with Aadhaar Act today.
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