The document provides the agenda and minutes from a meeting of the State Records Community Advisory Committee held on March 10, 2010 in Sydney. Key topics discussed included updates to State Records' website and online resources, the ongoing touring of the "In Living Memory" exhibition, proper citation of NSW State archives using the new "series system", and a presentation on managing digital records and moving towards a "paperless office". The next meeting was scheduled for September 22, 2010.

1. State Records
Agenda for the Meeting
to be held in the Board Room,
Sydney Records Centre
Wednesday 10 March 2010 at 10:00am
Present
Apologies
Confirmation of previous Minutes
Business arising
Updates
5.1 Addition to State Records’ website and online resources
• Macquarie digital gallery and the Macquarie 2010 celebrations
• A Land Fit for Heroes? website
• Online indexes
• Archives Outside blog
5.2 In Living Memory travelling exhibition
5.3 Citing NSW State Archives
Special Business
6.1 Trial introduction of the “paperless office” Dept of Planning/Heritage Branch pilot
project (Rosemary Annable)
Other Business
Date of next meeting
Wednesday 22 September 2010 at 10:00am at the Sydney Records Centre.

2. Minutes of meeting
Report of State Records NSW Community
Advisory Committee meeting
10am, Wednesday 10 March 2010, Sydney Records Centre
Updates
State Records’ website and online resources
A PowerPoint presentation on updates to State Records’ website and online resources
including:
• Special Bundles
• Photographs
• Macquarie 2010 digital gallery
• ‘A Land Fit for Heroes?’ website
• Online indexes, and
• Archives Outside blog
is available at http://www.records.nsw.gov.au/about-us/advisory-groups/community-
advisory-committee
In Living Memory travelling exhibition
In Living Memory exhibition is still touring. The exhibition is currently displayed at
Wagga Wagga. In Living Memory is State Records’ most successful exhibition.
For more about the exhibition see http://www.records.nsw.gov.au/state-records-
gallery/in-living-memory
Citing NSW State Archives
Correct citation of State archives is essential for the later identification of records.
State Records NSW employs the ‘series system’ for managing and accessing State
archives. The ‘series system’ is widely recognised as a metadata standard, and employed
by most Australian government archive institutions. It differs from the previous system
used by State Records NSW in that a ‘series’ number is required in the citation and not
just a ‘stroke’ number.
The ‘series system’ is the basis of State Records’ online catalogue Archives Investigator.
While recent transfers of archives have item lists available under the relevant series
registration in Archive Investigator, the process of adding the item lists for older series to
Archives Investigator will take time.
In the interim staff can assist researchers identify relevant series numbers for older
records in the collection.
For more information on the series system see http://investigator.records.nsw.gov.au/
State Records 2

3. Minutes of meeting
For more information on citing State archives see http://www.records.nsw.gov.au/state-
archives/guides-and-finding-aids/archives-in-brief/archives-in-brief-10
Special Business
Managing digital data in a ‘paperless office’
With the ongoing predictions of a future ‘paperless office’, members discussed methods
for managing digital data especially digital records identified as State archives.
For information on the State Records’ digital records strategy, including a digital archive
and whole of government standards set for the management of electronic records see
http://futureproof.records.nsw.gov.au/
Date of next meeting
Wednesday 22 September 2010 at 10:00am at the Sydney Records Centre.
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