Bharti axa life insurance company

A
PROJECT REPORT
ON
“STUDY AND ANALYSIS OF RECRUITMENT
AND
SELECTION PROCEDURE”
UNDERTAKEN AT
“BHARTI AXA Life Insurance Company
Limited”
Project Guide: Submitted By:
Mr. R Sk

ACKNOWLEDGEMENT
If words are considered to be signs of gratitude then let these words convey the very same, my
sincere gratitude to Bharti AXA Life Insurance for providing me an opportunity to work with
Bharti AXA and giving necessary directions on doing this project to the best of my abilities.
I am highly indebted to Mr. N ( Sr. BRANCH SALES MANAGER) and company project guide
Mr. R (AGANCY MANAGER) , who has provided me the necessary information and also for
the support extended in the completion of this report and there valuable suggestion and
comments on bringing out this report in the best way possible.
S

DECLARATION
I hereby declare that this work entitled “STUDY AND ANALYSIS OF
RECRUITMENT AND SELECTION PROCEDURE” is my work carried out
under the guidance of Mr. R. This report neither full nor in part has ever been
submitted for award of any other degree of either this University or any other
University.
S

Table of Contents
Table of Contents...................................................................................................3
PREFACE.................................................................................................................1
INTRODUCTION TO PROJECT:................................................................................2
The process recruitment and selection of employees is not easy, it is one of the
most important aspects for running any business. This is meant to help for
planning recruitment and selection of employees. ...............................................2
Company profile:...................................................................................................4
Corporate Profile..............................................................................................17
HRM POLICY.....................................................................................................21
Promoters........................................................................................................25
SELECTION AND RECRUITMENT STEPS.............................................................35
Recruitment Process .......................................................................................36
Selection process.............................................................................................37
FINDINGS AND SUGGESTIONS..............................................................................47
Interpretation :-...................................................................................................58
1] 40% people saying our Recruitment Policy is helpful in achieving our Goals...58
2] 35% people saying our Recruitment Policy is helpful in achieving our Goals...59
3] 25% people saying our recruitment policy is helpful to some extent in
achieving our Goals..............................................................................................59
Research Analysis.............................................................................................59
Conclusion............................................................................................................61
Annexure..............................................................................................................62
Interview Evaluation Form...............................................................................63
.............................................................................................................................63
Offer Checklist..................................................................................................64

Reference Check Form.....................................................................................65
Employee Referral Form..................................................................................67
Offer Letter......................................................................................................69
.............................................................................................................................69
Bibliography.........................................................................................................70

PREFACE
This project was carried out in the HR department of BHARTI AXA Life
insurance co. Jammu. Bharti AXA Life insurance is only concern with life
insurance and General insurance.
The objective of this project is to study the entire Recruitment & Selection
processes at Bharti AXA Life insurance. The Human Resources Department of
Bharti AXA Life insurance carries out both these functions quite effectively.
Hence, the procedure of Recruitment is studied thoroughly and some inferences
accordingly. The data and information collected is with respect to working
procedure specifically regarding recruitment procedure, the data referred for this
study is for the year 2010-11. I have applied the concept and gained knowledge
learned during the course in at BHARTI AXA In practical business situation and
understood these concepts in better way. The research work really has poured of
immense learning for me. I would like to thank whole heartedly to Bharti AXA ,
for giving me this exposure.
1

INTRODUCTION TO PROJECT:
RECRUITMENT& SELECTION:
Recruitment and selection is the process of identifying the need for a job, defining
the requirements of the position and the job holder, advertising the position and
choosing the most appropriate person for the job. Retention means ensuring that
once the best person has been recruited, they stay with the business and are not
“poached” by rival companies.
Undertaking this process is one of the main objectives of management. Indeed, the
success of any business depends to a large extent on the quality of its staff.
Recruiting employees with the correct skills can add value to a business and
recruiting workers at a wage or salary that the business can afford, will reduce
costs.
The term ‘selection ‘denotes a choice of one or some from amongst many. The
vital importance of making the right selection of staff for any enterprise cannot be
overemphasized. While selecting employees, it should be borne in mind that they
are the greatest source of an organization. Building and money are always
secondary. The critical element is always the spirit, teamwork and the skill of the
organization’s personnel. Everything can be bought or reproduced except skilled
and dedicated service.
The process recruitment and selection of employees is not
easy, it is one of the most important aspects for running
any business. This is meant to help for planning
recruitment and selection of employees.
2

Objective to Study
The aim of the present study is accomplishing the following objective:
· To understood labour turn over rate is more in insurance sector.
· To understand the recruitment and selection procedure.
· To know about the functions of HR other than recruitment.
· Over all understanding and brief knowledge of life insurance industry.
· To ensure all recruitment and selection procedures
comply with the Council’s Equal Opportunity Policy.
· To ensure that all appointments are made on merit
· To attract sufficient applications from potential
candidates for appointment with the skills, qualities,
abilities, experience and competencies deemed as being
necessary to the job
· To develop and maintain procedures which will assist in
ensuring the appointment of the most suitable candidate
3

Company profile:
Bharti AXA Life Insurance is a joint venture between Bharti, one of India’s
leading business groups with interests in telecom, agro business and retail, and
AXA, world leader in financial protection and wealth management. The joint
venture company has a 74% stake from Bharti and 26% stake of AXA.
The company launched national operations in December 2006. Today, company
has over 5200 employees across over 12 states in the country. Our business
philosophy is built around the promise of making people "Life Confident".
50 MILLION (500 LAKHS CUSTOMERS)
130,000 EMPLOYEES
72 BILLION EUROS (RS. 4, 16,300. CRORE) REVENUE
869 BILLION EUROES (RS.50 24, 500.CRORE) ASSET UNDER
MANAGEMENT
Bharti AXA life insurance is advertising regularly and creating brand value for its
products and services. It has competitors like Aviva, ICICI, Max, Reliance, HDFC
standard life, and LIC
4

Why Insurance sector?
The service industry is one of the fastest growing sectors in India today. The
upcoming sectors which are really showing the graph towards upwards are -
Telecom, Banking, and Insurance. These sectors really have a lot of responsibility
towards the economy.
Amongst the above-mentioned areas insurance is one sector, which took a lot of
time in positioning itself. The insurance business of non-life companies was not
much in problems but the major problem was with life insurance. Life Insurance
Corporation of India had monopoly for more than 45 years, but the picture then
was completely different. Previously people felt that “Insurance is only for
classes not for masses” but now the picture is vice-versa.
The formation of IRDA, entrance of private life insurance companies into India
with one foreign partner, compulsory training of Insurance agents etc.
developments started to take place. And this was the time when these companies
started searching for proper channel partners who can help the organization in
expanding its network and business in India.
After the Insurance Regulatory and Development Authority Act have been passed
there has been establishment of many private insurance companies in India.
Previously there was a monopoly business for Life Insurance Corporation of India
(L.I.C.) who was the only life-insurance company for the people till 2000. L.I.C.
still holds 71.4% of the market share in 2006.
But after the introduction of private life insurance companies there is a great
competition in Indian market now. Everyone is trying to capture the fresh market
here and penetrate it with aggressive marketing strategies.
5

In India only 25% of the population has life insurance. So Indian life-insurance
market is the target market of all the companies who either want to extend or
diversify their business.
Insurance is such industry where labour turn over is the maximum than that of any
other industry hence there is lot of scope for HR to work in recruitment and
selection process.
On the whole Bharti AXA life insurance is a good place to work at. Every new
recruit is provided with extensive training on unit linked funds, financial instruments
and the products of Bharti AXA. This training enables an advisor/sales manager to
market the policies better. The company should try to create awareness about itself in
India. In the global market it is already very popular. With an improvement in the
sales techniques used, a fair bit of advertising and modifications to the existing
product portfolio, Bharti AXA would be all set to capture the insurance market in
India as it has around the globe.
6

Indian Insurance Industry History:
Life insurance came to India from England in 1818 when oriental life insurance
company started in Calcutta by Europeans. After this many insurance companies
had been started in India. But these companies were looking after only the needs
of European community established in India. Indian people were not being insured
by these companies. First Indian life insurance company came as Bombay mutual
life insurance assurance. Second company was Bharat insurance company came in
1896. After this the united India in madras, national Indian and national insurance
in Calcutta and the co-operative assurance in Lahore were established in 1906.
To regulate Indian insurance business first insurance act came in 1912 as life
insurance company act and provident fund act. These acts consist of premium
rates tables and periodical valuations of companies. In the first two decade of 20th
century many life insurance companies were started. So the insurance act came in
1938 to governing life and non life insurance companies and to provide strict state
control. In 1956 the life insurance business in India was nationalized. In 1956 life
insurance corporation of India (LIC) was created to spreading life insurance much
more widely particularly in rural areas. In that year LIC had 5 zonal offices, 33
divisional offices and 212 branch offices. In 1957 the business of LIC of sum
assured of 200crores, 1000crores in 1970, and 7000 cores in 1986.
7

KEY MILESTONES
1912 : The Indian Life Assurance Companies Act enacted as the first statute to
regulate the life insurance business.
1928 : The Indian Insurance Companies Act enacted to enable the government to
collect statistical information about both life and non-life insurance businesses.
1938 : Earlier legislation consolidated and amended by the Insurance Act with the
objective of protecting the interests of the insuring public.
1956 : 245 Indian and foreign insurers along with provident societies were taken
over by the central government and nationalized. LIC was formed by an Act of
Parliament- LIC Act 1956-with a capital contribution of Rs. 5 crore from the
Government of India.
8

Indian regulatory development authority:
In 1999, the Insurance Regulatory and Development Authority (IRDA) were
constituted as an autonomous body to regulate and develop the insurance industry.
The IRDA was incorporated as a statutory body in April, 2000. The key objectives
of the IRDA include promotion of competition so as to enhance customer
satisfaction through increased consumer choice and lower premiums, while
ensuring the financial security of the insurance market. The IRDA opened up the
market in August 2000 with the invitation for application for registrations. Foreign
companies were allowed ownership of up to 26%. The Authority has the power to
frame regulations under Section 114A of the Insurance Act, 1938 and has from
2000 onwards framed various regulations ranging from registration of companies
for carrying on insurance business to protection of policyholders’ interests.
Role of IRDA:
· Protecting the interests of policyholders.
· Establishing guidelines for the operations of insurers, and brokers.
· Specifying the code of conduct, qualifications, and training for insurance
intermediaries and agents.
· Promoting efficiency in the conduct of insurance business.
· Regulating the investment of funds by insurance companies.
· Specifying the percentage of business to be written by insurers in rural
sectors.
· Handling disputes between insurers and insurance intermediaries.
9

Changing perception of Indian customers:
Indian Insurance consumers are like Indian Voters, they are soft but when time is
right and ripe, they demand and seek necessary changes. De-tariff of many
Insurance Products are the reflection of changing aspirations and growing demand
of Indian consumers.
For historical years, Indian consumers were at receiving end. Insurance Product
was underwritten and was practically forced onto consumers on a “Take-it-As-it-basis”.
All that got changed with passage of IRDA act in 1999. New insurance
companies have come into existence leading to open competition and hence better
products for customers.
Indian customers have become very sensitive to Coverage/Premium as well as the
Products (read Risk Solution), that is given to them. There are not ready to accept
any product, no matter even if that is coming from the market leader, should that
product is not serving the purpose. A case in point is ULIP Product/Group Life
and Credit Life in Life Insurance segment and Travel/Family Floater Health and
Liability Insurance in the Non-life segment are new age Avatar. The new products
are constantly being demanded by Indian consumers, which is putting huge
pressures on Insurance companies (Read Risk Under-writers) and Brokers to
respond.
Customers are looking at Insurance for covering Pure Risk now which I have
covered in my next section. Another good reason why we are seeing quick
changes in the buying behavior of Insurance from mere Investment to risk
mitigation is the cost of Replacement of Goods (ROG) or Cost of Services (COS).
10

Now Indian customers are aware of insurance industry and insurance products
provided by companies. They have become more sensitive. They would not accept
any type of insurance product unless it fulfills their requirements and needs. In
historic day’s customers looking at insurance products as a life cover which can
provide security against any unacceptable events, but now customers look at
insurance products as an investment as well as life cover. So today’s customers
wants good return from the insurance companies. The Indian customer’s forms the
pivot of each company’s strategy.
Investment of Indian Household Savings
(As a % in different sector)
BANK DEPOSITS 39%
CORP. BANKS 2%
SHARES AND DEBENTURES 1%
MUTUAL FUNDS 2%
NBFC’S 3%
GOVT. BONDS 13%
INSURANCE 13%
PF/ RETIRE FUNDS 21%
CURRENCY 6%
11

Changing Face of Indian Insurance Industry:
After the Insurance Regulatory and Development Authority Act have been passed
there has been establishment of many private insurance companies in India.
Previously there was a monopoly business for Life Insurance Corporation of India
(L.I.C.) who was the only life-insurance company for the people till 2000. L.I.C.
still holds 71.4% of the market share in 2006. But after the introduction of private
life insurance companies there is a great competition in Indian market now.
Everyone is trying to capture the fresh market here and penetrate it with
aggressive marketing strategies. Today life-insurance is not only limited up to just
life risk cover and maturity period bonuses but changed to greater return from the
investments. With the introduction of the unit linked insurance policies these
companies are investing the money in different investment instruments like shares,
bonds, debentures, government and other securities. People are demanding for
higher returns with the life risk cover and private companies are giving 30-40%
average growth per annum. These life-insurance companies have every kind of
policies suiting every need right from financial needs of, marriage, giving birth
and rearing up a child, his education, meeting daily financial needs of life, pension
solutions after retirement. These companies have every aspects and needs of our
life covered along with the death-benefit.
In India only 25% of the population has life insurance. So Indian life-insurance
market is the target market of all the companies who either want to extend or
diversify their business. To tap the Indian market there has been tie-ups between
the major Indian companies with other International insurance companies to start
up their business. The government of India has set up rules that no foreign
insurance company can set up their business individually here and they have to tie
13

up with an Indian company and this foreign insurance company can have an
investment of only 24% of the total start-up investment.
Indian insurance industry can be featured by:
· Low market penetration.
· Ever growing middle class component in population.
· Growth of customer’s interest with an increasing demand for better
insurance products.
· Application of information technology for business.
· Rebate from government in the form of tax incentives to be insured.
Today, the Indian life insurance industry has a dozen private players, each of
which are making strides in raising awareness levels, introducing innovative
products and increasing the penetration of life insurance in the vastly underinsured
country. Several of private insurers have introduced attractive products to meet the
needs of their target customers and in line with their business objectives. The
success of their effort is that they have captured over 28% of premium income in
five years.
The biggest beneficiary of the competition among life insurers has been the
customer. A wide range of products, customer focused service and professional
advice has become the mainstay of the industry, and the Indian customer’s forms
the pivot of each company’s strategy. Penetration of life insurance is beginning to
cut across socio-economic classes and attract people who have never purchased
insurance before.
14

Life insurance is also now being regarded as a versatile financial planning tool.
Apart from the traditional term and saving insurance policies, industry has seen
the entry and growth of unit linked products. This provides market linked returns
and is among the most flexible policies available today for investment. Now
products are priced, flexible, and realistic and sustain so people in better position
to understand the risk and benefits of the product and they are accepting these
innovative products.
So it is clear that the face of life insurance in India is changing, but with the
changes come a host of challenges and it is only the credible players with a long
term vision and a robust business strategy that will survive. Whatever the
developments, the future and the opportunities in this industry will surely be
exciting.
There are 12 private players in Indian life insurance market.
6 bank owned insurers - HDFC standard life, ICICI prudential, ING Vysya,
MetLife, OM Kotak, SBI life
6 independent insurers - Aviva, ANP sanmar, Birla sun life, Bajaj Allianz, Max
New York life, Tata AIG, Bharti AXA
Major international insurers are- Prudential and Standard life from UK, Sun life of
Canada, AIG, MetLife and New York life of the US.
15

Increasing growth since liberalization:
YEAR LIC (in bn rs.) PRIVATE PLAYER
FY03 110 10
FY04 120 20
FY05 130 40
FY06 140 60
FY07 240 160
Source: - Insurance Industry (ICFAI publication book)
16

Corporate Profile
Bharti AXA Life Insurance is joint ventures between Bharti, one of India’s
leading business groups with interests in telecom, agree business and retail, and
AXA, world leader in financial protection and wealth management. The joint
venture company has a 74% stake from Bharti and 26% stake of AXA.
The company launched national operations in December 2006. Today, company
has over 5200 employees across over 12 states in the country. Our business
philosophy is built around the promise of making people "Life Confident".
As company expand our presence across the country to cater to your insurance and
wealth management needs with our product and service offerings, company
continue to bring 'life confidence' to customers spread across India. Whatever your
plans in life, you can be confident that Bharti AXA Life will offer the right
financial solutions to help you achieve them. Company is working on the base of
five core values-
· Professionalism
· Innovation
· Team Spirit
· Pragmatism
· Integrity
BHARTI ENTERPRISES
17
BHARTI
TELETECH
BHARTI
TELECOM
BHARTI
FOOD
BHARTI
SEYCHELLES
BHARTI
TELESOFT
TELETECH
SERVICES
BHARTI
TELEVENTURE

.
50 Million (500 Lakhes Customers)
130,000 Employees
72 Billion Euros (Rs. 4, 16,300. Crores) Revenue
869 Billion Euros (Rs.50 24, 500.Crore) Asset Under Management
Key features:
· Using multi-distribution, multi product platform techniques.
· Adapting AXA's best practices as a sound platform for profitable
growth.
· Leveraging Bharti's local knowledge, infrastructure and customer base.
· Delivering high levels of shareholder return.
· Building long term value with business partners by enhancing the
proposition to their customers.
· Retaining the best talent in India.
18

Vision
To be a leader and the preferred company for financial protection and wealth
management in India.
Promoter's Strength:
Bharti Enterprises is one of India’s leading business groups with interests in
telecom; agree business, insurance and retail. Its flagship telecom brand 'Airtel',
has over 60 million customers across the length and breadth of India.
AXA Group is worldwide leader in Financial Protection. AXA is among Fortune
Global 15 companies having 120,000 employees and is represented in over 60
countries worldwide.
Largest Insurer
AXA Group has 120,000 employees and is represented in over 60 countries
worldwide
Service Excellence
Company stand by three main commitments to our customers and agents, effective
local service, professional expertise, and professional code of ethics. Company
aim to build close and lasting relationships by offering expert advice, providing a
supportive environment and a full range of adapted solutions.
19

Information Technology Driven
Our commitment and continuous investment in Information Technology enables
the Company to provide unparalleled customer service.
Bharti AXA Club Member
Become a Bharti AXA Club Member and enjoy additional benefits.
Bharti AXA's Support for Our Agents
Company is looking for bright, self-motivated people who want to build a
successful career in insurance sales and consultancy. We offer good financial
rewards and recognition, comprehensive training, excellent back-up and the full
support of a world-class organization.
Strategy
· To achieve a top 5 market position in India through a multi-distribution,
multi-product platform
· To adapt AXA's best practice blueprints as a sound platform for profitable
growth
· To leverage Bharti's local knowledge, infrastructure and customer base
· To deliver high levels of shareholder return
· To build long term value with our business partners by enhancing the
proposition to their customers
· To be the employer of choice to attract and retain the best talent in India
· To be recognized as being close and qualified by our customers
20

Strategic differentiators
· Strong partner Bharti - provides access to customer base of more than 20
million
· Multi channel execution capability
· Current Asia product range which is a strong match to products sold to the
mass and mass affluent
· Global scale providing cost effective and speedy re-use of systems, products
and business capability
· Strong AXA and Bharti brands which can be leveraged to attract and retain
a high quality management team.
HRM POLICY
The guiding Human Resources principles at Bharti AXA are:
· Clearly define scope of responsibilities and empower people to deliver
· Provide people with the means to develop their competencies
· Consider individual training and development a priority investment
· Build organizations that are conducive to teamwork and that involve
everyone
· Promote ongoing dialogue between managers and the people who report to
them
· Make cultural difference a key source of strength.
Bharti AXA recognizes its employees as most important asset for its continued
growth. HRM in Bharti AXA strives hard to ensure continuous organizational
growth by nurturing strength of its employees and providing the environment &
21

opportunity for every individual to raise his/her highest potential identity and
achieve his/her personal goal, within organizational, societal, and national
objective. It shall endeavor to upload dignity of individuals by recognizing their
worthy contribution and making them feel proud partners in progress through
following measures:-
 Ensuring high degree of selectivity in the recruitment of employees/trainees
explicitly on criteria of knowledge, skills and attitudes so as to secure super
achievers and nurture them to excel in their performance.
 Impart such induction, orientation and training so as to match the individual
to taste and inculcate high sense of organizational loyalty, with continues
improved performance for betterment of company.
SOME OTHER IMPORTANT POLICIES:
· Data recording and preservation
· Communication policy
· Free and healthy working environment
1) Data recording and preservation policy –
Data of each department is recorded and preserved by responsible person of each
department, and most important record of HR Department in Bharti AXA is
“WALK IN TRACKER.”
22

2) Communication policy-
We recognize the importance of the communication to anticipate, understand and
fulfill the needs and expectations of the employees. Therefore a strong emphasis is
laid on communication as a process of sharing information, creating awareness,
seeking suggestions and involving them for improvements in the business related
process so as to achieve the state of excellence.
The purposes and objectives of our communication policy are as under.
· Collect, store and manage information & knowledge.
· Communicate organization’s goals & objectives, policies & strategies to all
employees.
· Foster close working relationships across the divisions and teamwork
throughout the organization.
· Develop & deploy systematically top-down, bottom-up and horizontal
channels of communication.
· Share best practices and knowledge freely and provide easy access to
relevant information.
23

3) Free and healthy working environment-
· Provide facilities for all round growth of individual by training in and
outside the organization, re-orientation, talent, mobility and self-development
through self-motivation.
· Groom every individual to realize his/her potential in all facets while
contributing to attempt higher organizational & personal goals.
· Build teams and foster teamwork as primary instrument in all activities.
· Recognitive worthy contribution is time and appropriately so as to maintain
a high level of employee motivation and morale.
· Appraisals of promotion shall be ethical and impartial.
· Implement equitable, scientific and objective system of rewards, incentives
and control.
· Contribute towards health & welfare of employees.
HR specialists contribute to the goals and mission of the firm.
HRM uses performance appraisal techniques to measure and evaluate the
performance of the employees and then suggest them how to improve it.
HRM helps in proper recruitment and selection of the desired talent who can
prove beneficial to the sector.
HR department takes care of the work environment and maintains a quality work
culture in the organization.
24

Promoters
Bharti Enterprises
Bharti Enterprises is one of India’s leading business groups with interests in
telecom, agro business, insurance and retail. Bharti has been a pioneering force in
the telecom sector with many firsts and innovations to its credit. Bharti Airtel
Limited, a group company, is one of India’s leading private sector providers of
telecommunications services with an aggregate of 60 million customers, spanning
mobile, fixed line, broadband and enterprise services. Bharti Airtel was ranked
amongst the best performing companies in the world in the Business Week IT 100
list 2007. Bharti Teletech is the country’s largest manufacturer and exporter of
telephone terminals. Bharti has a joint venture with ‘Field Fresh Foods Pvt. Ltd’ -
for global distribution of fresh fruits and vegetables. Bharti also has a joint venture
- ‘Bharti AXA Life Insurance Company Ltd.’ - with AXA, world leader in
financial protection and wealth management. Bharti has recently forayed into the
retail business under a company called Bharti Retail Pvt. Ltd. It also has a joint
venture – ‘Bharti Wal-Mart Private Limited’ – with Wal-Mart, for wholesale cash-and-
carry and back-end supply chain management operations.
AXA Group
· AXA Group is a worldwide leader in Financial Protection. AXA's operations
are diverse geographically, with major operations in Western Europe, North
America and the Asia/Pacific area. AXA had Euro 1,315 billion in assets
under management as of December 31, 2006. For full year 2006, IFRS
revenues amounted to Euro 79 billion, IFRS underlying earnings amounted to
Euro 4,010 million and IFRS adjusted earnings to Euro 5,140 million.
25

The AXA ordinary share is listed and trades under the symbol AXA on the
Paris Stock Exchange. The AXA American Depository Share is also listed on
the NYSE under the ticker symbol AXA.
Bharti AXA General Insurance is a joint venture between Bharti, one of India’s
leading business groups with interests
in Telecom, Agri Business and Retail; and AXA, world leader in Financial
Protection and Wealth Management. Bharti Group holds 74% of equity and AXA
holds 26% of the equity.
The company was incorporate 13th July 2007 and plans to commence national
operations in August 2008. Headquartered in Bangalore, the company currently
has offices in 7 cities- Bangalore, Mumbai, Delhi, Ahmadabad, and Hyderabad,
Ludhiana and Chennai- and plans to grow to a total strength of 29 branches by the
end of the first year of operations. With a vision to become the leader and
preferred company for financial protection in India, Bharti AXA General
Insurance offers its customers - individuals and businesses- a wide range of
products and services that meet their insurance needs.
The company will leverage the Bharti Group’s large customer pool and develop a
strong multi channel distribution network in both urban and rural markets.
With a customer commitment to provide Fast, Fair & Friendly service in all
aspects of business, the company offers transparency, structured customer support
and trained manpower, backed by a robust IT platform. The company’s claims
philosophy is to offer prompt and hassle free claims service that deals with the
claims process with empathy.
The Management team at Bharti AXA consists of experienced leaders who are
passionate about their company’s vision and goals and are committed to the
26

development of Bharti AXA General Insurance as the preferred company for
Financial Protection in India.
The HR Research Process
A Research Design is the framework or plan for a study which is used as a guide
in collecting and analyzing the data collected. It is the blue print that is followed in
completing the study. The basic objective of research cannot be attained without a
proper research design. It specifies the methods and procedures for acquiring the
information needed to conduct the research effectively. It is the overall operational
pattern of the project that stipulates what information needs to be collected, from
which sources and by what methods.
As HR research is a systemic and formalized process, it follows a certain sequence
of research action. The marketing process has the following steps:
· Formulating the problems
· Exploration of the situation
· Developing objectives of the research
· Designing an effective research plan
· Data collection techniques
· Analysis of the collected data
· Evaluating the data and preparing a research report
27

Organization Structure
Works through many channels marketing, human resource, finance, information
technology,
Marketing wing is divided in to -
1) DIRECT SALES FORCE – Have two tired salaried adviser force to target
the large and diverse Bharti Airtel customer base.
2) AGENCY-focus on building a highly productive agency force. This wing
needs high quality of training, and high quality recruitment.
3) BANK ASSURANCE- planes for developing strategic partnership with
quality banks.
4) CORPORATE AGENCY AND BROKING-CHANNEL- planes for
developing strategic partnership.
28

Direct Sales Force
 HOM – Head of Marketing
 ZSM – Zonal Sales Manager
 RSM – Regional Sales Manager
 ARSM – Associate Regional Sales Manager
 AAM – Associate Area Manager
 SM – Sales Manager
 FO – Financial Officer
 FE – Financial Executive
29
HOM
ZSM
RSM
ARSM
AAM
SR.SM
SM SM-G SM-D
FO FO-G FO-D
FE FE-G FE-D
SM
FA
AM

Agency Structure
Agency Head
 MOA – Agency Manager
 BSM – Branch Sales Manger
30
RSM
ARSM
BSM
MOA
Advisor

Human Resource Structure
RHR EAST RHR WEST RHR NORTH RHR SOUTH
BDHR (10-12) BDHR (10-12) BDHR (10-12)
 RHR – Regional HR
 BDHR – Branch Development HR
31
Head HR
Organization
Development
HR
Compensation
Benefit
HR
Recruitment
Staffing
Dypt.
Head
HR
BDHR (10-12)
HR
Executive
HR
Executive
HR
Executive
HR
Executive

TYPES OF DATA
DATA COLLECTION
After the research methodology, research problem in HR has been identified and
selected; the next step is to gather the requisite data. There are two types of data
collection method – primary data and secondary data.
· Primary data collection method for observing working of company and
approaching various persons of the HR Department and asking them
questions and notes written down while observing and assisting HR persons
in their work.
· Secondary data collection method was used by referring to company
records, files, and journals, broachers various websites, books, magazines,
journals and daily newspapers for collecting information regarding project
under study.
33

Recruitment and Selection Policy
Purpose
To hire the right candidate for the right job with the right skill set, within the
agreed time period, at optimum cost while following processes and complying
with frame work towards providing equal opportunity to applicants based on
merit.
Policy
Delivering the total resource requirement is the first step in the staffing process
and comprising of the following steps:
1) Based on the business plan for the company, function wise headcount strength
required will be calculated for each quarter/ year, by the respective CEO. Once
approved by the CXO and CLT. Then this would be business operating plan.
2) Based on operation plan and skill set available internally respective recruitment
is planed keeping in mind the attrition rate detailing numbers to be recruited and
the sourcing strategy?
34

SELECTION AND RECRUITMENT STEPS
Manpower planning:
This process involves identification of actual number of vacancies and kind of
vacancies, setting the target of total number of persons to be recruited in particular
department.
Job analysis:
Setting up the prescribed qualification, work skill, and experience for particular
job or post in a particular department.
Sourcing strategy:
- Internal sourcing- it may be promoting existing employee to upper post, or
may be selecting the candidates of employee reference.
- External sourcing -it involves the selecting candidates from placement
agencies, private consultancies, employee exchange.
35

Recruitment Process
HIRING NEW POSITIONS (BUDGETING)
For all planed positions Resource Request Form (RRF) will be raised by the hiring
manager and set to HR.
Hiring new positions (non budgeted)
For any non budgeted recruitment that is over and above the Operational plan approval
from CEO is required.
Resource request form will be raised by the hiring manager and set to HR after the
required approvals.
Hiring against the replacement :
The same process is required for hiring new position that are budgeted needs to be
followed for hiring against a replacement.
Hiring lead time :
The normal lead time to fill up a requirement against the RRF is 8 weeks (56) days. This is
calculated from the date of receipt of RRF by HR with due approvals to the date selected
candidate joint Bharti AXA Life insurance company ltd.
Rehire :
Bharti AXA life insurance company ltd. Allows rehiring of ex employees subjected to
availability of suitable vacancy/opening and past performance of the employee.
36

Selection process
Bharti-Axa Life Insurance Company has different functions. So it required
different eligibility criteria for selection of the candidate.
Bharti-Axa takes care of interview as well as takes care of the payroll of selected
candidates as it believes in permanent recruitment only.
The Assessment (Evaluation sheet) is used at Bharti-Axa to assess the candidates,
who came for the interview.
The interview done with respect to
· Qualification
· Communication skills
· Experience
· Job knowledge and personality
· Details of current salary and current employer
Recruitment Trackers
The tracker is a tool to find out the status of line-up done by the consultant,
personal sourcing by Human Resource Department, Employee reference and
walk-in with respect to names of candidates lined up.
It is sent to HR (RO) of the company after every 15 days.
Advantages
1.It gives firm database for the user.
2.It allows user to check how many candidates are lined-up.
3.It also helps the user to keep tracks of the line-up(means how many
candidates come from BFSI and Non-BFSI sector)
Recruitment and Selection process at Bharti-Axa Life Insurance.
37

Once the candidates lined up .Human Resource Department looks the following
process
a) Defining the job description: a job description is a list of general tasks ,or
function and responsibilities of position.
b) Screening of resumes: once the candidates are outsourced they are called as
for a screening round where HR assesses the candidates in areas of interpersonal
skills, communication skills and general attitude of candidates as a whole.
SAT (Sales Aptitude Test)
Aptitude test is the next part of the process. it consist of three section. It is
usually done to check candidates’ logical reasoning skills, analytical thinking and
decision making.
Part 1
Decision making: background is given and on that basis they have to solve. This is
to check the candidate’s decision making power as well as how they handle in
certain situation.
Part 2
Logical Reasoning: In this section reasoning ability of the candidates is being
tested where they have to opt the most feasible option.
Part 3
Numerical Ability: In the last section numerical ability of the candidates is tested.
Candidates who have qualified the test is short listed for personal interview to
respective function (higher authority).
Interviews are taken by the respective functions manager and the best
candidates are selected as per the requirements and perception.
38

The function reporting manager then informs the HRD as to which candidates are
selected. Here negotiation of the salary is being discussed and if he feel
comfortable to the said amount he becomes the part of Bharti- Axa.
Completing formalities by HR section
For completion of formalities candidates has to fill up the following two kits.
1 Prejoining kits:This is done to release the offer letter where candidates has to
submit the following details
Experience
a.CV
b.2 reference number
c. CTC details (three months salary slip/six months bank statement).If the
candidates is on off role it is necessary for them to produce the offer
letter of previous company.
Fresher
a.CV
b.2 reference number (Reporting manager number where the candidates has
done project report and college placement coordinator or faculty
members number)
Offer acceptance and reporting
When joining formalities is completed Bharti Axa issues two copies of offer letter
of appointment which should be duly signed and one copy has to be returned to
HR department.
Signing of the offer letter would imply that the candidate has accepted the job
offer.The reporting date and time is communicated to the candidate. So here the
recruitment and selection process is completed once the offer letter is issued and
accepted
39

Joining kits
As soon as the offer letter is being release the final process of joining formalities
is joining kits.
1.Letter of appointment and acceptance from the candidates
2.Associate manual
3.PF Form
4. IT declaration
5.6 passport size photograph
6.10th, 12th graduation certificates and mark sheets(photocopy +original)
7.Address proof
8. Birth proof
9.PAN card/Driving licence
10.Birth details of the family members
11.Blood group of the applicant
The documents cited above are to be duly signed and handed over to BhartiAxa
Life Insurance Company
Basic norms:
Qualification – minimum graduation
For fresher hiring – 60% and above in all exams starting from the class 10th for
any change / modification in percentage requirement special approval would be
required from HR.
40

Reference check - External reference (minimum 2) is carried out for each selected
candidate. Reference check is done with prior consent of the candidate and needs
to be done with someone who the candidate has to be done with is at level of
manager and above is not a relative.
Incase selected candidate is from the insurance industry one internal reference
check has to be conducted and appropriately documented.
41

Acceptance Of Resume
Walk-in HR Consultancy Reference
Call for Interview
DSF Agency BancaAssurance
HR Screening HR Screening HR Screening
42
*(SM) Sales
Interview
*(BSM) Sales
Interview
*(ARM) Sales
Interview
3rd Round
Area Manager *(ARSM)
1st Round
2nd Round

EVALUATION FORM :
The form which is to be filled by interviewers, which contains the remarks
given by them to the candidates on various criteria such as previous
experience, confidence level, communication skill, personality, etc.
Job experience of only banking, financial services, insurance, retail, FMCG,
pharmacy, telecom, direct selling, is counted.
This form is to be filled by line manager (interviewer), and he has to sign that
form with date.
Then interviewer judges the candidate with overall rating–
· Excellent
· Very good
· Good
· Average
· Bellow average
*(specimen copy of evaluation form is attached with annexure)
43

PROCESS TO GENERATE THE OFFER LETTER
After the interview short listed candidates are asked to submit following
documents:
1) A copy of resume
2) Salary proof
(For the candidates who were working previously.)
3) Offer letter of the previous company.
(For the candidates who were working previously.)
4) Reference numbers.
For the fresher –
Project guide
College professors
For the experience holder -
Previous employer
Reporting manager
Colleague
(No reference number of relative and friends is allowed.)
44

Pre-joining Process
First step:
Second step:
Resume + evaluation sheet + salary proof +
Reference check form + Pass port size photo
Pre joining kit + resume + salary proof +
resignation letter (of previous company)
To send all these documents to Regional Office
Regional Office will Generate the Offer Letter
Candidate has to sign and accept the offer letter and copy of his offer letter has submitted to HR,
and one copy he can retain with him.
On the date of joining candidates are required to submit remaining documents.
1) All educational details
(10th, 12th, graduation certificates.)
2) Address proof
3) Id proof
(PHOTO COPY OF PAN CARD, DRIVING LICENSE, ETC.)
After submission of all these documents, Head Office will generate candidates Employee Code.
45

When candidate gets the employee code, he becomes the employee of the company. Then after
that he gets company “ID card”, and company ‘e-mail id’.
Training
Training for sales persons, FE, FO, MOA (Financial executive, financial officers, agency
manager.) is compulsory.
Each newly joined such candidate has to undergo training program.
Company has team of trainers, and such trainer gives training to such new employee for 7 days.
Such training program includes:
- Company knowledge
- Norms and etiquettes of the company.
- Product knowledge.
Campus recruitment process:
· Placement coordinator to approach HR manager.
· HR Manager to fill the response form if interested.
· Area manager and HR manager visits institute for recruitment, during campus
placement.
· There is no sales interview during campus, just HR and Area manager conducts
interview at once and selects the candidates.
· Remaining procedure for recruitment is same.
Generally there are three rounds for the candidates to crack the selection procedure, but here
there is just one interview.
Company generally prefer the campus recruitment because :
1) Company can cut down the commission of placement consultancy.
2) Company can put their own bargaining for salary and can select next alternative candidate on
that spot only without time and monetary expenses.
46

FINDINGS AND SUGGESTIONS
Questionnaire
1) What are the sources of getting maximum and good quality profiles? Kindly
rate them in scale of 1-5 (1- Average, 2- Good, 3-Very good, 4-Excellent, 5-
Outstanding) Internal reference
a) Portals
b) Advertisement
c) Consultancy
d) Headhunting
e) Internal reference
f) Campus
47

Inrepretation out of 30 samples:
1]77% people referring consultancy is good source for getting good
profiles.
2] 14% people referring internal reference is good for getting good profiles.
3]3% are referring job portal, campus and advertisement as good source.
2) What is the conversion ratio of the consultancy in Bharti Axa life
insurance Company?
a) Below 50
b) Between 50 and 100
c) Above 100
48

Interpretation:
1] 10% people saying conversion ratio at BAL is Below 50.
2] 30% people saying conversion ratio at BALis in Between 50 and 100.
3] 40% people saying conversion ratio at BAL is Above 100.
3). Does your organization plan the Recruitment Policy?
49

Interpretation:
1] 40% people saying that our organization is planning the Recruitment
Policy.
2] 60% people saying that our organization is not planning the
recruitment policy.
4) After selection of candidates what is the TAT (Turn around time) for
offer release?
50

a) Same day
b) Between 2 and 3 days.
c) Above 3 days.
Interpretation
1] 25% people saying BAL releases offer on same day.
2] 35% people saying BAL releases offer in between 2 and 3 days.
3] 40% people saying BAL releases offer in Above 3 days.
51

5) Which are the major sectors BHARTI AXA LIFE INSURANCE
target for hiring?
a) BFSI
b) Non BFSI
c) None of the Above
Interpretation :-
1] 45% people saying our major sector is BFSI .
2] 35% people saying our major sector is Non BFSI .
3] 20% people saying our major sector is None of the Above.
52

6) What criteria’s do you consider while screening a profile?
· Age
· Qualification
· Work Experience
· References if any
Interpretation :-
1] 10% people saying while screening a profile, Age is our major consideration.
2] 50% people saying while screening a profile, Qualification is our major
consideration.
3] 25% people saying while screening a profile, Work Experience is our major
consideration.
53

4] 15% people saying while screening a profile, Work Experience is our major
consideration.
7) What is the percentage of candidates who clear the Aptitude Test?
a) Between 10% and 50%
b) Between 50% and 90%
c) Above 90%
Interpretation :-
1] 10% people saying the percentage of candidates who clear the
aptitude test is Between 10% and 50% .
aptitude test is Between 50% and 90%.
54

aptitude test is Above 90%.
8) How do Insurance Companies evaluate a candidate in his/ her HR interview?
a) Personality.
b) Communication Skills
c) Salary Negotiation.
d) Work Experience.
Interpretation:-
1] 25% Companies saying our evaluation of Candidates is based on personality.
55

2] 35% Companies saying our evaluation of Candidates is based on
Communication Skills.
3] 30% Companies saying our evaluation of Candidates is based on Salary
Negotiation.
9) What is the percentage of abort level (Decline) of candidate who has
been offered by you?
a) Below 10%
b) Between 20% and 50%
c) Above 50 %
56

Interpretation :
1] 20 people saying the Decline Ratio is Below 10%.
2] 45 people saying the Decline Ratio is Between 20% and 50%.
3] 35 people saying the Decline Ratio is Above 50%.
10) General reason candidate do not join?
a) Counter offer
b) Retention by current employer
c) Do not want to relocate
d) No reason communicated
Interpretation :-
57

1] 10% people saying the reason for candidate who don’t join is Counter Offer.
2] 30% people saying the reason for candidate who don’t join is Retention by Current
Employer.
3] 20% people saying the reason for candidate who don’t join is they don’t want to relocate.
4] 40% people saying the reason for candidate who don’t join is No reason communicated.
11) Do you think the present Recruitment Policy is helpful in
achieving the Goals of the Company?
a) YES.
b) NO.
c) TO SOME EXTENT
Interpretation :-
1] 40% people saying our Recruitment Policy is helpful in achieving our
Goals.
58

2] 35% people saying our Recruitment Policy is helpful in achieving our
Goals.
3] 25% people saying our recruitment policy is helpful to some extent in
achieving our Goals
Research Analysis
 Bharti AXA recruited maximum candidates from the placement consultancies;
proportion of walk In and employee referral candidates is very small.
 Experienced candidates (from the same field) were given preference, rather than fresher,
but the post for which the candidate is to be recruited was also making difference.
59

Interview procedure is bit lengthy, instead of having three different rounds by three different
persons it can be a single panel interview three such persons. Hence we can save time and can
make working bit faster.
LIMITATIONS:
· Organization did not disclose full information.
· Data collected in this field are not sufficient
· Time limitation
· Some of the respondents were not forthcoming with
information as they thought it to be a waste of time.
60

· Convenience sampling has been used, so the data may not
be of that quality level as obtained by complete
enumeration.
· Respondent’s lack of time to give information and their
casual attitude was a big hindrance in the study
Conclusion
The objective of the project of studying the “Recruitment & Selection Process” has been
achieved during the course of time. It was found that the recruitment and selection process of
Bharti AXA is efficient and effective in recruitment of the Financial Executive, Financial
Officer, and Agency Manager etc.
The entire process is crucial and of vital importance for the recruitment of candidates.
It was also found that placement agencies are the preferred source of recruitment in Bharti
AXA.
61

Annexure
1) Interview evaluation form
2) Offer checklist
3) Reference check form
4) Employee referral form
5) Offer letter
62

Offer Checklist
Offer Checklist
Name of the Employee :
Designation :
Request for Offer Form
CV
Interview Evaluation Form
Reference Check Form – (2nos)
CTC Details & Salary Slip
Tracker Update
CV Database/Tracker
MIS Tracker
MPower Contact Id.
Offer Letter No.
RRF No.
Document Made by Document Checked by
Location :
DOJ :
E – Code :
64

Reference Check Form
F#/HRR/07/03/v1
EMPLOYMENT REFERENCE CHECK
Applicant’s Name:
Department & Function:
Position Applied For:
Location
 Ref Check done with:  Currently with:
 Duration of professional acquaintance:
 Nature of acquaintance:
 Name of the Company:
 What are the key professional accomplishments of the applicant, according to your
knowledge of the person?
 In your opinion, what is the applicant’s significant strength? (Please highlight)
 How would you rate his/her professional and personal competencies for the position applied for?
 What do you think are the areas of improvement for the applicant?
65

 Any other information, which you would like to share, that will help us in taking a
decision to employ the applicant
 In your view, what do you think was the reason of his/her leaving the job?
 Would you consider re-employing this person? If not, why?
 How would you rate the applicant on:
Interpersonal relations &  Low  Med  High
ability to work in team
Integrity  Low  Med  High
Name & Signature: Date:
66

Employee Referral Form
EMPLOYEE REFERRAL FORM
NAME __________________________ Date_________________
ECODE __________________________ DOJ _________________
I am referring (please fill all information)
Name _____________________________ Phone No.:_________________
Position Applied For_____________________ Current
Organization_________________
Current Designation ______________________
Please comment on the following for your referral:
Significant Strengths -
_______________________________________________________
Professional & Personal Competencies -
________________________________________
Areas of Improvement -
______________________________________________________
I understand that:
67

If I am the first to refer this person and he/she is hired, I will receive this employee referral
bonus;
 For all entry level sales positions at Executive and Senior Executive
level (FE, FO, MOA, SM etc) across all sales channels, a one-time payout is made
through payroll after the new joinee completes 6 months with Bharti-AXA Life
 For all other positions, a one-time payout is made through payroll
after the new joinee completes 3 months with Bharti-AXA Life
The bonus will be paid through payroll and will attract applicable taxes.
I hereby agree that the Employee Referral Policy and Guidelines would be applicable for
bonus payouts.
Encl: Resume
Signature_______________________________
Human Resources Use Only:
Date Received___________________________ Resume Shortlisted: Yes ÿ No ÿ
Interview Date ___________________________ Status: Selected / Rejected /
Hold:
If Selected, Date of Hiring __________________
Approved for Payment ______________________(Yes / No)
68

Bibliography
· Reference to a book:
· R.S. Dwivedi, Managing human resources Personnel management, 2nd edition.
· K. Ashwathapa, Human resource and personal management.
· Reference to Websites:
- www.bharti-axalife.com
- www.avivaindia.com
- www.google.co.in
- www.irda.org.in
· Other
Bharti AXA manuals.
70

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